Supply Chain Administrative Assistant

il y a 3 jours

LouvainlaNeuve, Belgique IBA Temps plein

**Who are we?**

IBA is a listed company, headquartered in Belgium, and employs 1500 people across the globe mobilizing their skills and passion to Protect, Enhance and Save lives

Innovating for life since more than 30 years, IBA has opened new ways to diagnose and fight cancer and become the worldwide technology leader in the field of Proton Therapy, which is today the most advanced technologies treatment against cancer. Our core particle accelerators knowledge is unparalleled, with 100,000 patients treated on our proton therapy solutions and over 550 accelerators in operation globally.

**One Mission, 4 business lines**

IBA ‘s world class expertise lies in the development of:
next generation Proton Therapy technologies

Radiopharmaceuticals providing oncology care providers with premium quality services and equipment

Dosimetry advanced solutions for Quality Assurance of medical equipment and increased patient safety

particle accelerators for the Industrial and medical world.

Our 4 business lines are employing more than 1,500 passionate professionals worldwide dedicated to our Mission: Protect, Enhance and Save lives.

**Sustainability commitment**

As a company, we are focused on striking the right balance between our stakeholders: increasing our market share and the return for our shareholders, improving the quality of life of our customers, patients and employees, and contributing to the well-being of our society, while also maintaining and restoring our planet’s health.

“Since 2021, IBA is recognized as a certified B Corporation (or B Corp). B Corps are companies that promote ‘business as a force for good’, balancing profit and purpose. They meet the highest standards of social and environmental performance, public transparency, and legal accountability.”

Check out our webpage sustainability to find out more

**Join us**

At IBA we dare to develop innovative solutions pushing back the limits of technology. We achieved worldwide recognition in our field by supplying the world's top oncologists with the most precise, cancer-defeating, technologies.

If you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning.

**As the Management Assistant to**
**4 directors**
**your roles and responsibilities will be**:

- Provide administrative and organizational support:

- Follow-up of calendar: conflicts management, anticipation of necessary preparation, tracking of recurrences
- Follow-up of meeting organized: response rate/attendance, format (meeting room or teams link)
- Follow up of general communications (HR, training, surveys)
- Budget follow-up
- Travelling support
- Provide summany of changes applied
- ...
- Help the department for a successful and dynamic internal communication
- Ensure procurement of office supplies for the building in collaboration with the other assistants.
- Improve office management processes and work environment whenever possible in the day to day work.

**You have**:

- Bachelor degree as Management Assistant or equivalent
- An experience in a similar position **(minimum 10 years), ideally in the support of several directors**:

- Very good communication skills in written and spoken French and English.
- A strong knowledge and practice of Microsoft Office tools

**You are**:

- A rigorous person with very good organizing skills
- Proactive, able to take initiatives and propose new ideas
- A good communicator with strong interpersonal and listening skills
- Positive, dedicated and reliable
- Able to multitask and set priorities efficiently
- Able to adapt yourself to various type of situations and people
- Analytical with good problem-solving skills
- Trustworthy personality who value confidentiality

The identity of IBA is characterized by a group of colleagues driven by motivation, curiosity, creativity, the desire to learn on a daily basis, by technical challenges and above all by a highly developed team and family spirit that makes the daily life smoother and more enjoyable

By joining a team of about 40 nationalities and working on more than 45 different sites on 3 continents, IBA offers you the opportunity of a meaningful career with a direct impact in the fight against cancer.

We are driven by:

- Innovating in a cutting-edge technology environment
- Developing professional and personal skills by learning on the Job; by participating in challenging projects; top class courses
- Evolving in a friendly culture environment based upon solid values (dare - share - care - be fair)
- Acting autonomously and belonging to motivated teams with good work-life balance
- Contributing to a company where sustainability, safety and well-being are key to our success

If you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning.

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