Executive Assistant to The Managing Director

il y a 2 semaines


Brussels, Belgique IOGP Europe Temps plein

**Job Category**:
**Administration**

**Job Experience**:
**5 to 8 years**

**Job Location**:
**Brussels**

**Expiration Date**:
**15 May 2024**

IOGP Europe is hiring We’re looking for an Executive Assistant to our Managing Director. Interested in the role? Details below on what we’re looking for.

**About IOGP Europe**

We are the European voice of the oil & gas industry, an enabling partner for a low carbon future. We pioneer excellence in safe, efficient, and sustainable energy supply, and work with policymakers to deliver a policy framework enabling our Members to scale up investments in the EU’s transition towards climate neutrality by 2050. Our members account for 90% of Europe’s oil & gas production, while investing and developing low-carbon solutions (CCS, blue hydrogen, etc) and renewables.

IOGP Europe is the Brussels-based advocacy and policy arm of IOGP.

**Your key responsibilities will be to assist our Managing Director by doing the following**:

- Providing administrative support to the Managing Director and other senior executives when needed.
- Managing and organizing complex calendars and schedules
- Co-ordinating local and international travel arrangements and itineraries including processing travel expenses.
- Acting as the point of contact for European Board members (C-level executives), European Committee members; EU and government officials, and other key stakeholders.
- Supporting the preparation, execution and the drafting of minutes/action points’ follow up of European Board and European Committee meetings.
- Preparing and editing correspondence, communications, agendas, presentations and reports.
- Researching, analyzing and presenting data to support decision making.
- Reviewing and prioritizing internal and external requests by collaborating with internal functions and IOGP Headquarters (London).
- Maintaining a company VIP contact database.
- Supporting the organization in onsite or offsite meetings, including staff retreats.

To qualify for this role, **you must have**:
QUALIFICATIONS & EXPERIENCE
- A Bachelor’s degree in business administration or a similar field.
- At least 8 years of related professional experience in supporting leadership roles.
- Full command of French (C2/native), and a good command of English (C1/C2 levels)

KNOWLEDGE & ATTRIBUTES
- A high level of discretion and understanding of how to handle sensitive information.
- Being reliable, organized and autonomous, with a strong ability to handle stressful situations, reprioritize tasks when need be.
- A strong ability to develop constructive and trust-based relationships.
- A solution-oriented mindset with the ability to understand and anticipate tasks given by the Managing Director.
- An expert in Microsoft Suite, with a good experience of using CRM tools.

WHAT WE OFFER
- To be an integral part of an international team of professionals
- A Pension scheme
- Private Health insurance coverage (DKV)
- Lunch vouchers
- The opportunity to work from home on Fridays and possibility to work from abroad on an ad hoc basis
- A company laptop and mobile phone
- Access to new onsite fitness facilities

**Do not forget to mention that you found this job ad on the Euractiv Jobsite



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