Executive Assistant to Director of International

Il y a 2 mois


Brussels, Belgique Care4You Temps plein

Our client is an international federation whose role is to represent and support its members and to promote their missions towards national politicians and EU institutions. Their human-sized offices (20 people) are located in the centre of Brussels (very easily accessible by public transport). They are currently recruiting a diligent Personal Assistant to provide support to their Executive Director.

**Purpose of the job**

To provide first class administrative, organisational and logístical support to the Executive Director; to work on some ad-hoc projects (e.g. event management).

**Job description**
- managing a complex calendar: coordinate professional meetings, conferences, personal appointments and travels
- ensuring the preparation of all internal & external meetings and events for the Executive Director, both in form & content and taking care of minute-taking if and when required
- for both internal & external meetings and events, researching information; gathering background materials and information; preparing documents and presentations
- preparing, organising and coordinating the General Assembly, Committee Meetings & other high-level meetings
- handling daily correspondence, drafting business letters
- handling incoming phone calls, taking messages
- organising travels and bookings: managing all aspects of travel, logistics and expense reports
- preparing documents, reports and presentations using MS Office
- facilitating the exchange of information between the Director and the team
- assisting in the logistic organisation of conferences/seminars/workshops and preparation of material (PowerPoint presentations)
- assisting with the preparation of mailings in collaboration with the communication team

**Profile**
- You hold minimum a Bachelor degree with 5-8 years or relevant working experience
- You have an excellent knowledge of English and French, both spoken and written
- Good knowledge of an additional European language would be a plus (Dutch, German, Spanish, Italian,)
- You possess excellent communication skills (verbal and written)
- You have a high degree of computer literacy (MS Office)
- Strong time-management and multitasking abilities
- You have a positive and flexible mindset, a problem-solving attitude and a good sense of initiative (proactive attitude to work)
- You are able to keep a cool head when confronted with multiple tight deadlines and/or changing priorities
- You are genuinely team spirited and able to build good working relationships with colleagues

**Offer**
- Starting date: asap
- A permanent, full time contract
- A competitive salary with a complete benefits package
- Working hours: 40/week, possibility to work from home during 1 day/week, 37 holidays
- The opportunity to work in a fascinating and very international environment and to have numerous contacts with internal & external parties

**Job Types**: Full-time, Permanent contract

Pay: €3,000.00 - €4,900.00 per month

**Benefits**:

- Additional leave
- Cell phone reimbursement
- Commuter assistance
- Company phone
- Eco vouchers
- Food allowance
- Hospitalization insurance
- Life insurance
- Retirement plan
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary
- Vacation money

Work Location: In person



  • Brussels, Belgique Bellona Europa Temps plein

    **Job Experience**: **Not mentioned** **Job Location**: **Brussels** **Expiration Date**: **22 Apr 2024** Job title: Executive & Project Assistant to Director Location: Brussels (hybrid) Deadline: 22 April 2024 Do you want to contribute to our NGO’s mission to fight climate challenges and make the planet more sustainable? Are you highly motivated,...

  • Executive Director

    il y a 3 semaines


    Brussels, Belgique European Association of Paritarian Institutions - AEIP Temps plein

    **The European Association of Paritarian Institutions - AEIP is looking for a new Executive Director to lead its lobbying activities in Brussels** **Position**:Executive Director **Policy Field**: European Pension & Healthcare Policy, Financial Affairs, Social Protection **Job Experience**:Previous experience with EU Affairs in a relevant policy field in...


  • Brussels, Belgique IOGP Europe Temps plein

    **Job Category**: **Administration** **Job Experience**: **5 to 8 years** **Job Location**: **Brussels** **Expiration Date**: **15 May 2024** IOGP Europe is hiring! We’re looking for an Executive Assistant to our Managing Director. Interested in the role? Details below on what we’re looking for. **About IOGP Europe** We are the European voice of...


  • Brussels, Belgique Care4You Temps plein

    Our client is a high profile, human-sized company in the service sector. Their offices are located in central Brussels and are therefore very accessible by public transport. They are currently recruiting a diligent individual to work alongside 2 Senior Executive Assistants. **Purpose of the job**: To reinforce the existing team of Executive Assistants and...


  • Brussels, Belgique Care4You Temps plein

    Our client is a high profile, human-sized company in the service sector. Their offices are located in central Brussels and are therefore very accessible by public transport. They are currently recruiting a diligent individual to work alongside 2 Senior Executive Assistants. ***PURPOSE OF THE JOB**: To reinforce the existing team of Executive Assistants and...


  • Brussels, Belgique European Climate Foundation Temps plein

    The European Climate Foundation (ECF) was founded in 2008 as a major philanthropic initiative to help tackle climate change by fostering the development of a low-carbon society at the national, European and global level. We support over 1000 partner organisations to carry out activities that contribute to the public debate on climate action, drive urgent...


  • Brussels, Belgique Robert Half Belgium Temps plein

    For one of its clients, Robert Half is currently looking for a **Trilingual Executive Assistant English / French / German** for a General Director (m-f-x). For one of its clients, Robert Half is currently looking for a **Trilingual Executive Assistant English / French / German** for a General Director (m-f-x). Our client is a leading European trade...

  • Executive Assistant

    il y a 3 semaines


    Brussels, Belgique Unique Temps plein

    **Omschrijving**: Reporting to the General Delegate / EU Advocacy Director,** the Executive** **Assistant's responsibilities** include scheduling meetings and appointments, support with the preparation of the meetings in an online format, making office supplies arrangements, managing the General Delegate’s agenda, greeting visitors, providing high level...

  • Executive Assistant

    Il y a 2 mois


    Brussels, Belgique Sparagus Temps plein

    As part of this assignment, you will be responsible for: - Annual planning and practical organization of meetings of company bodies and the Internal Regulatory Committee - Drafting of minutes for company bodies and the Internal Regulatory Committee - Preparing and transmitting decisions to the supervisory authorities - Preparation and forwarding of...


  • Brussels, Belgique European Institute of Peace Temps plein

    Based in Brussels and active in over a dozen countries, the European Institute of Peace (EIP) is an independent organisation working collaboratively with European decision-makers, the parties to the conflict, and those who represent people suffering from insecurity or at risk of violence, as well as the conflict prevention, resolution and mediation...

  • Executive Assistant

    il y a 2 jours


    Brussels, Belgique Eurofins Temps plein

    Job Description As an Executive Assistant, you provide administrative support to several members of the management team. You will have a wide range of administrative and organizational tasks, among which: Agenda, meetings & travel arrangements; Telephone contact; Preparation of presentations (mainly in PowerPoint) for meetings; Prepare lists in...


  • Brussels, Belgique Bright Plus Temps plein

    **Description**: As the Executive Assistant to the Director General, you will join the Directorate General, which comprises the Director General, the Deputy Director General, three Advisers, a Secretary and yourself. You will be the Director General’s right-hand and the first point of contact in the Directorate General for both internal and external...


  • Brussels, Belgique NATO - OTAN Temps plein

    NATO offers you more than a job. It gives you a mission: building peace and security for one billion people in Europe and North America. The NATO Communications & Information Agency is leading NATO’s Digital Transformation. Based in Brussels, Belgium the Executive Assistant will directly support the Legal Advisor of NCI Agency and her wider team of Lawyers...

  • Executive Assistant

    il y a 4 jours


    Brussels, Belgique International Monetary Fund Temps plein

    Work for the IMF. Work for the World. The IMF Offices in Europe seeks to recruit a full-time Executive Assistant based in Brussels. The position carries a competitive salary and benefits package and will be governed by IMF employment conditions for staff recruited for field positions outside of headquarters. The contract will be open and renewable with an...


  • Brussels, Belgique Health and Environment Alliance Temps plein

    The Health and Environment Alliance (HEAL) is recruiting a new **Executive and Finance Assistant** to provide administrative support to the Executive Director and other members of the Senior Management Team, and to assist the Head of Finance with financial administration tasks. We are looking for someone who wants to use their expertise to **help **create a...

  • Executive Assistant

    il y a 2 semaines


    Brussels, Belgique A.SPIRE aisbl Temps plein

    **Executive Assistant (M/F)** **A.SPIRE** is a small non-profit European Association managing and implementing the Processes4Planet Partnership (and previously SPIRE Partnership), an instrument of the European Commission’s programme for research & innovation, Horizon Europe. It represents ten European industrial sectors (cement, ceramics, chemicals,...


  • Brussels, Belgique Progressis Temps plein

    Job Role- Executive Assistant Jobs- Contract Type- Temp to perm- Location- Brussels Centre- Salary- €3,500 - €4,000- Date Added- 16/11/2023- Date Expires- 14/12/2023- Industry- Law**Looking for an Executive Assistant position? We have a job for you!** **Excel Careers and Excel Interim provide multilingual administrative support staff to companies across...


  • Brussels, Belgique Progressis Temps plein

    Job Role- Executive Assistant Jobs- Contract Type- Temp to perm- Location- Brussels Centre- Salary- €3,500 - €4,000- Date Added- 16/11/2023- Date Expires- 14/12/2023- Industry- Law**Looking for an Executive Assistant position? We have a job for you!** **Excel Careers and Excel Interim provide multilingual administrative support staff to companies across...

  • Executive Assistant to The CEO

    il y a 3 semaines


    Brussels, Belgique SolarPower Europe Temps plein

    We are looking for an Executive Assistant for our CEO to provide personalized support, coordination of projects and facilitate internal communication. **Location**: Brussels, Belgium **Deadline**: 5 June 2023 **Background on SolarPower Europe** SolarPower Europe is a member-led association representing the European solar PV sector. SolarPower Europe’s...


  • Brussels, Belgique Progressis Temps plein

    Job Role- Administration Jobs- Contract Type- Perm- Location- Brussels- Salary- €3,500 - €5,000- Date Added- 05/02/2024- Date Expires- 04/03/2024- Industry- Manufacturing, Other, Pharmaceuticals, Professional ServicesOur client is an international successful company located in the North of Brussels. They are the world leader in their sector. They are...