Administrative Support Iii
il y a 1 mois
_**Please note: This position description is for a Request for Quote (RFQ) response. There is no active vacancy at this time.**_
**About FedSync**:
Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are and guide us in every project. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients.
**Position Overview**:
As Administrative Support III in Brussels, Belgium, you will provide essential, high-level support to our team, contributing to seamless office operations in an international setting. This role requires a tech-savvy, proactive problem solver with a keen eye for detail and a passion for organization and efficiency.
**Key Responsibilities**:
- **Office Support & Tech-Driven Solutions**: Use Microsoft Office Suite and other digital tools to streamline document preparation, reporting, and presentation creation, ensuring accuracy and professionalism.
- **Travel Authorization & Expense Management**: Review and process travel authorizations and expense vouchers, ensuring compliance and efficiency with our digital expense management systems.
- **Efficient Correspondence Management**: Manage the flow of incoming and outgoing correspondence, ensuring timely distribution and organized record-keeping.
- **Editorial & Document Quality Assurance**: Provide editorial support, ensuring materials are polished, precise, and ready for distribution.
- **Meeting & Event Coordination**: Plan and execute meetings and events, handling scheduling, venue setup, digital presentation support, and logistics to create smooth and effective gatherings.
- **Calendar Optimization**: Proactively manage and optimize multiple calendars, balancing appointments, deadlines, and priorities.
- **Time & Attendance Management**: Oversee time and attendance tracking, including digital record management for efficient data and leave tracking.
- **File & Digital Record Management**: Maintain up-to-date office files and records, leveraging cloud storage and document-sharing tools to ensure easy access and security.
- **Office Supply Oversight**: Track and replenish office supplies to meet team needs without disruption.
- **Visitor Experience & Security Support**: Welcome visitors professionally, coordinating as needed with security protocols for guest access.
**Qualifications**:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other office software.
- Strong organizational and multitasking skills with a proactive mindset.
- Exceptional verbal and written communication skills.
- Ability to handle sensitive information with confidentiality and integrity.
- Previous administrative support experience preferred, ideally in a dynamic or international setting.
- Capacity to work autonomously and collaboratively within a diverse team.
**Additional Requirements**:
- **U.S. Citizenship** is required for this position.
- Willingness to work on-site in Brussels, Belgium.
**Equal Opportunity Employment Statement**:
FedSync is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other non-merit factors.
**Benefits**:
- Additional leave
- Hospitalization insurance
- Life insurance
- Professional development assistance
- Retirement plan
- Wellness program
Schedule:
- Day shift
- Holidays
- Monday to Friday
Supplemental Pay:
- Yearly bonus
Application Question(s):
- Are you a US Citizen?
**Location**:
- 1000 Brussel (preferred)
Work Location: In person
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