Financial and Administrative Officer
il y a 7 heures
Do you have a strong background in financial administration? Do you enjoy providing high-quality administrative support to a team? And do you have work experience e.g. in an association, small company or an international environment? If this sounds like you, you might be our new Financial and Administrative Officer (part-time, 19,5 hours/week).
Our new colleague will handle financial administration in our association. To be successful in this role, you should have previous experience with bookkeeping and a flair for spotting numerical mistakes. Ultimately, you will be responsible for the financial reporting and administrative tasks. The AER has its main offices in Strasbourg and Brussels. You will be based in Strasbourg, together with a part of the dynamic team of our Secretariat. You will work in Strasbourg and remotely, but directly with the Secretary-General who is based in Brussels. Together you will report on financial matters to the Treasurer and effectively the Executive Board. The working language in the Secretariat is English, while French is used to communicate with French service providers, members, authorities and partners.
Possession of a work permit for working in France is mandatory for this position.
**Key Responsibilities**
Key financial management tasks (75%)
- Financial planning, budgeting and reporting
- Responsible for presenting regular financial overviews and answering requests, notably for the Executive Board
- Support the external accountant for the annual audit
- Produce, track and organise invoices, and monitor payments
- Collaboration with Member Relations Coordinator (on membership fees) and the Project Unit (on project income)
HR and administrative tasks (20%)
- Monitor third-party contracts and subscriptions
- Keep track of employee social benefits (e.g. reimbursements, leave)
- Point of contact for questions from the staff regarding their contractual rights (e.g. salaries and benefits)
as well as other administrative and transversal tasks as needed in a small team (5%).
**Your Profile**
- Either minimum 2-3 years of experience in a similar role
- Strong attention to detail and good analytical skills
- Familiarity with cloud-based computing, collaborative document editing and working in business communication platforms, such as Slack
- Good written and oral communication skills in English and French
- Excellent organisational and interpersonal skills with ability to function in a fast-paced, multicultural environment
- Familiarity with working with associations, non-profit organisations or small and medium enterprises
**What we offer**
- Working for togetherness, solidarity, good governance, and innovation
- Promoting values and sharing best practices across Europe
- A salary, adjusted to the 19,5 working hours, of around 1200 EUR gross/month
- Being part of a small team, which means the contribution of every person on the team is important
- Using cloud-based team collaboration tools, which help us for community building
- Opportunities for personal growth and widening your horizon
- Attractive employee benefits and 14 extra holidays next to the legal holiday rights
- Or, in short, being part of the coolest network in wider Europe
**How to Apply**
Anticipated interviews (indicative days):
Round 1: as of 16-19 May
Round 2: as of 23-25 May
Desired starting date: June/July
——
- Founded in 1985, the Assembly of European Regions is the political platform of regional governments in wider Europe, with direct membership of public authorities from 30 countries - from Norway to Turkey and from Portugal to Ukraine. As the largest independent network of its kind, AER promotes the regions as key players in the European project, as well as democracy and good governance. AER has offices in Brussels (BE), Strasbourg (FR), and a Southeast Europe Hub in Alba Iulia (RO).
**Do not forget to mention that you found this job ad on the EURACTIV Jobsite
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