Administrative Coordinator

Il y a 2 mois

Bruxelles Ixelles, Belgique Robert Half Belgium Temps plein

For a client, Robert Half is currently looking for an Administrative Coordinator (M/F/x), who will provide a variety of support services for an internal and external audience.

For a client, Robert Half is currently looking for an Administrative Coordinator (M/F/x), who will provide a variety of support services for an internal and external audience.

The company is located in Brussels.

The main responsibilities for this position as Administrative Coordinator include:

- Acting as the first point of contact for the internal and external stakeholders, answering or
- referring incoming inquiries and providing accurate and timely answers;
- Performing general reception tasks, such as answering the telephone, taking and relaying
- messages, providing information to callers;
- Monitoring external visitor access and maintaining security awareness; performing all other
- reception duties relating to external visitors, such as issuing access badges, organizing and
- planning accommodation and transportation;
- Supporting employees with booking accommodation and transportation in compliance with
- the Company's travel policy;
- Providing general administrative support such as preparing correspondence, receiving and
- sorting out mail and deliveries, scheduling appointments;
- Coordinating, planning, booking, organizing, preparing and tidying rooms before and after
- meetings; including technical and audio-visual set-up, catering, or other equipment;
- Providing first level support for configurations and administration of telephone, meetings
- and conference calls (via TEAMS), escalating and reporting to IT if necessary;
- Providing support to external and internal visitors to ensure maximum satisfaction;
- Provide administrative support to management.

The required qualifications for this position as an Administrative Coordinator are:

- You have a level of education which corresponds to completed university studies of at least two to three years in administration/secretariat;
- You have gained a minimum of three years of proven full-time professional experience in, events and meetings organisation, business trips and missions' organisations, administration of travel requests;
- You have excellent spoken and written English and French or Flemish or Dutch language skills and a confident manner - any additional European languages would be an asset;
- You have excellent IT skills (MS Office and Outlook);
- You are dynamic, with a proactive enthusiastic attitude, creative with the ability to take initiative, organize a number of parallel activities and follow through their completion;
- You are quality-oriented, pay attention to detail, while still being able to see the big picture;
- You have an ability to work independently and as part of the team; be a good team-player;
- You have a strong orientation to results and the ability to work efficiently to meet agreed datelines and targets under time pressure;
- You are customer-oriented across all levels of the company and externally, sensitive to the needs of the different stakeholders and enjoy working in a multicultural team and communicating with a varied multinational audience.

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