Administrative Coordinator
Il y a 8 mois
For a client, Robert Half is currently looking for an Administrative Coordinator (M/F/x), who will provide a variety of support services for an internal and external audience.
For a client, Robert Half is currently looking for an Administrative Coordinator (M/F/x), who will provide a variety of support services for an internal and external audience.
The company is located in Brussels.
The main responsibilities for this position as Administrative Coordinator include:
- Acting as the first point of contact for the internal and external stakeholders, answering or
- referring incoming inquiries and providing accurate and timely answers;
- Performing general reception tasks, such as answering the telephone, taking and relaying
- messages, providing information to callers;
- Monitoring external visitor access and maintaining security awareness; performing all other
- reception duties relating to external visitors, such as issuing access badges, organizing and
- planning accommodation and transportation;
- Supporting employees with booking accommodation and transportation in compliance with
- the Company's travel policy;
- Providing general administrative support such as preparing correspondence, receiving and
- sorting out mail and deliveries, scheduling appointments;
- Coordinating, planning, booking, organizing, preparing and tidying rooms before and after
- meetings; including technical and audio-visual set-up, catering, or other equipment;
- Providing first level support for configurations and administration of telephone, meetings
- and conference calls (via TEAMS), escalating and reporting to IT if necessary;
- Providing support to external and internal visitors to ensure maximum satisfaction;
- Provide administrative support to management.
The required qualifications for this position as an Administrative Coordinator are:
- You have a level of education which corresponds to completed university studies of at least two to three years in administration/secretariat;
- You have gained a minimum of three years of proven full-time professional experience in, events and meetings organisation, business trips and missions' organisations, administration of travel requests;
- You have excellent spoken and written English and French or Flemish or Dutch language skills and a confident manner - any additional European languages would be an asset;
- You have excellent IT skills (MS Office and Outlook);
- You are dynamic, with a proactive enthusiastic attitude, creative with the ability to take initiative, organize a number of parallel activities and follow through their completion;
- You are quality-oriented, pay attention to detail, while still being able to see the big picture;
- You have an ability to work independently and as part of the team; be a good team-player;
- You have a strong orientation to results and the ability to work efficiently to meet agreed datelines and targets under time pressure;
- You are customer-oriented across all levels of the company and externally, sensitive to the needs of the different stakeholders and enjoy working in a multicultural team and communicating with a varied multinational audience.
-
Service Coordinator
Il y a 2 mois
Bruxelles Anderlecht, Belgique Speos Temps plein**Responsabilités** En tant que **Service Coordinator**, vos responsabilités seront de: - Assurer la facturation mensuelle des productions, matières et projets dans notre ERP endéans les délais imposés, en récoltant les données au travers différentes sources. - Garantir l’exactitude du prévisionnel de production mensuel, en modélisant le...
-
Service Coordinator
Il y a 2 mois
Bruxelles Anderlecht, Belgique Speos Temps plein. **Responsibilities** As **Service Coordinator**, your responsibilities will include: - Ensure monthly invoicing of production, materials and projects in our ERP system within the required deadlines, by collecting data from various sources. - Guarantee the accuracy of the monthly production forecast, by modelling our customers’ contractual behaviour...
-
Office & Admin Coordinator
il y a 3 semaines
Bruxelles Evere, Belgique Tatou Production Temps plein**Contexte**: Tatou réalise pour le compte de nombreux clients tous types d’événements notamment fête de personnel, conférence, séminaire, lancement de produits, événement public,. Nous fournissons également du personnel qualifié, comme des roadies, des régisseurs techniques et logistiques, des serveurs, des barmans, des hôtes/hôtesses...
-
Accounting, HR
Il y a 2 mois
Bruxelles Anderlecht, Belgique eFarmz Temps pleinPour renforcer notre équipe et soutenir la croissance, nous sommes à la recherche d’un(e) Accounting, HR & Admin Coordinator. Rapportant directement à notre CEO, sa mission est d’assurer la bonne gestion journalière de la comptabilité d’eFarmz ainsi que le traitement des factures et des paiements. Il/Elle prend également à sa charge la...
-
Facility Coordinator
il y a 3 jours
Bruxelles Anderlecht, Belgique Speos Temps plein**RESPONSABILITÉS** En tant que **Facility Coordinator**, votre rôle sera de: **Gestion des installations** - Superviser la maintenance des bâtiments, des espaces de travail, des équipements de production et des infrastructures (électricité, plomberie, etc.) ; - Planifier et coordonner les interventions de maintenance préventive et corrective ; -...
-
Legal Administrative Assistant
Il y a 6 mois
Bruxelles Etterbeek, Belgique Axis Temps plein**Description** - Coordinates and maintains effective office procedures and efficient work flow; complies with policies and procedures set by employer; establishes and maintains harmonious working relationships with supervisors, co-workers and clients etc. - Works as an effective member of the designated secretarial team; provides cover during absence, picks...
-
Facility Coordinator
il y a 3 semaines
Bruxelles, Belgique Nationale Bank van België Temps pleinEnvie de travailler pour le top 5 Employer (selon l'étude « Randstad Employer Branding Research 2023 », sur les 182 entreprises de plus de 1.000 employés participantes en Belgique) ?Envie de contribuer au développement d’une entreprise Ecodynamique 3 étoiles depuis 2019 (label de Bruxelles Environnement) ?Si la gestion des bâtiments est un...
-
Facility Coordinator
il y a 3 semaines
Bruxelles, Belgique Nationale Bank van België Temps pleinEnvie de travailler pour le top 5 Employer (selon l'étude « Randstad Employer Branding Research 2023 », sur les 182 entreprises de plus de 1.000 employés participantes en Belgique) ? Envie de contribuer au développement d’une entreprise Ecodynamique 3 étoiles depuis 2019 (label de Bruxelles Environnement) ? Si la gestion des bâtiments est un...
-
Facility Coordinator
il y a 3 semaines
Bruxelles, Belgique Nationale Bank van België Temps pleinEnvie de travailler pour le top 5 Employer (selon l'étude « Randstad Employer Branding Research 2023 », sur les 182 entreprises de plus de 1.000 employés participantes en Belgique) ? Envie de contribuer au développement d’une entreprise Ecodynamique 3 étoiles depuis 2019 (label de Bruxelles Environnement) ? Si la gestion des bâtiments est un...
-
Reservation & Communication Coordinator
il y a 2 semaines
Bruxelles, Belgique Holiday Inn Brussels Airport Temps pleinWelcome to Holiday Inn Brussels Airport a modern Swedish-style hotel with 310 guest rooms, 18 meeting rooms, and outdoor event spaces. Known for pop-up events that make every season memorable, our location is perfect for guests seeking dynamic and inspiring environments. We believe in creating sustainable, meaningful moments together. The Reservation and...
-
Office Administrator
Il y a 3 mois
Bruxelles Ixelles, Belgique FEDARENE aisbl Temps plein**Office Administrator,Brussels, Belgium** The **European Federation of Agencies and Regions for Energy and the Environment (FEDARENE)** is a leading European network of regional energy agencies. We facilitate the development of interregional partnerships and projects, promote the regional dimension in debates on sustainable energy and the environment, and...
-
Operations Administrator
Il y a 6 mois
Bruxelles Schaarbeek, Belgique Axis Temps pleinOur client, active in the recycling sector, is growing and the workload is also increasing for the Operations Recycling team. For the daily support to 3 experts, they are looking for an administrative jack-of-all-trades, who likes to work on a project basis, see work and likes numbers but also variety in operational tasks. You will be part of a team with...
-
Grants Assistant Coordinator
Il y a 2 mois
Bruxelles Etterbeek, Belgique European Endowment for Democracy Temps pleinThe European Endowment for Democracy is urgently looking for a Grants Assistant Coordinator(s) to support its flexible democracy support work. Specifically, EED is looking for support in the administrative and financial management of its grants in Eastern Europe and other countries of EED operations. **1. Main functions of the post**: - Supporting the...
-
Grants Assistant Coordinator
il y a 1 mois
Bruxelles Etterbeek, Belgique European Endowment for Democracy Temps pleinThe European Endowment for Democracy is looking for a Grants Assistant Coordinator to support its flexible democracy support work. Specifically, EED is looking for support in the administrative and financial management of its grants in the Western Balkans and other countries of EED operations. **1. Main functions of the post**: - Supporting the management...
-
Coordinator, Strategic Convening
Il y a 2 mois
Bruxelles Etterbeek, Belgique The German Marshall Fund of the United States Temps plein**This is an 8-month contract position in Brussels from January-August, 2025.** **Job Summary**: The Coordinator works closely with the Managing Director of Strategic Convening and the strategic convening team on all aspects of implementing GMF’s major conference and coordinating and supporting the implementation of convening activities across the...
-
Un Directeur
il y a 3 semaines
Bruxelles, Belgique Nationale Bank van België Temps pleinEnvie de travailler pour le top 5 Employer (selon l'étude « Randstad Employer Branding Research 2023 », sur les 182 entreprises de plus de 1.Envie de contribuer au développement d’une entreprise Ecodynamique 3 étoiles depuis 2019 (label de Bruxelles Environnement) ? Si la gestion des bâtiments est un domaine qui fait sens pour vous, et que vous...
-
Un Directeur
il y a 3 semaines
Bruxelles, Belgique Nationale Bank van België Temps pleinEnvie de travailler pour le top 5 Employer (selon l'étude « Randstad Employer Branding Research 2023 », sur les 182 entreprises de plus de 1.Envie de contribuer au développement d’une entreprise Ecodynamique 3 étoiles depuis 2019 (label de Bruxelles Environnement) ? Si la gestion des bâtiments est un domaine qui fait sens pour vous, et que vous...
-
HR Coordinator
il y a 6 jours
Bruxelles, Belgique Start People Jobs Temps pleinDescription As an HR Consultant at Start People, you will be responsible for managing both the front office and back office for our Services division. You will play a key role in coordinating our services for 180 domestic workers and 600 private clients. Request Analysis : Gathering and analyzing clients' recruitment needs to find the best profiles of...
-
Coördinator Event Planning
il y a 2 semaines
Bruxelles, Belgique Holiday Inn Brussels Airport Temps pleinWelcome to Holiday Inn Brussels Airport a modern Swedish-style hotel with 310 guest rooms, 18 meeting rooms, and outdoor event spaces. Known for pop-up events that make every season memorable, our location is perfect for guests seeking dynamic and inspiring environments. The Reservation and communication coordinator is responsible for helping customers...
-
Technical Supervisor
Il y a 6 mois
Bruxelles Anderlecht, Belgique Speos Temps plein**Mission** Vous êtes chargé de la réalisation de projets techniques, comme l’implémentation de nouvelles technologies, des nouveaux outils ou des projets spécifiques délégués par le Technical Coordinator. Vous assurez également la formation des techniciens, afin d’augmenter leur niveau de connaissances et de compétences. Enfin, vous donnez...
