Office Manager
il y a 3 semaines
The European Patients’ Forum (EPF) is recruiting an
**Office Manager**
**Full-time (100%) position**
**CDI**
**Deadline: 3 December 2023**
**Starting date: As soon as possible**
**Interviews will take place on a rolling basis**
**Location: EPF Secretariat offices, 180 Chaussée d’Etterbeek, 1040 Brussels**
The European Patients’ Forum (EPF) is one of the most prominent civil society organisations active in health policy at European level. EPF is the umbrella organisation of patient organisations across the
EU and a driving force to advance patient empowerment and involvement in EU health policy debates.
EPF’s vision is to ensure equitable access to high-level, patient-centred care for all patients in Europe.
EPF engages in policy advocacy and campaigning and participates in EU-funded projects. We organise educational and policy events, and capacity-building initiatives.
EPF was founded in 2003 and is a non-governmental, non-profit organisation with a secretariat based in Brussels. EPF currently represents 79 members, which are national coalitions of patient organisations and disease-specific patient organisations working at European level. We reflect the collective voice of the estimated 150 million patients living with various chronic diseases throughout Europe.
The Office Manager has a central, cross-cutting role in the EPF Secretariat, handling HR and daily operations, and providing support to senior management on administrative tasks.
The time allocation below is indicative across a year of work. The percentages will vary according to relative workload.
**OFFICE MANAGEMENT SUPPORT (~ 35%)**
- Act as the first contact point for any internal or external queries on aspects related to the EPF secretariat;
- Meet and greet visitors;
- Manage the meeting room;
- Organise team meetings & informal team activities;
- Distribute post; file and scan administrative documents;
- Main support for the maintenance of the office, order supplies, contribute to a healthy and positive office environment.
**HR SUPPORT (~40%)**
- Administer personnel files and other social documents;
- Handle payroll and record absences in the dedicated system;
- Support the Finance Officer on reconciliation of timesheets to payroll;
- Maintain accurate and up-to-date human resource files, records, and documentation;
- Implement the recruitment and induction procedures;
- Draft, renew and/or terminate employment contracts or addenda to contracts;
- Stay up to date and inform the senior management team and the staff on internal policies and relevant Belgian social legislation;
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refer complex questions to appropriate senior-level staff.
**SUPPORT SENIOR MANAGEMENT (~25%)**
- Monitoring invitations to events, organising meetings and assisting with time planning
- Making travel & accommodation arrangements
- Processing reimbursements
The tasks listed in the Job Description are indicative, not exhaustive and this position is expected to include some flexibility to support the Secretariat to deliver its mandate.
- Professional skills_
- Demonstrable experience in HR and office management;
- Fluent spoken and written English and working knowledge of French and/or Dutch;
- Interest in working within an NGO and multicultural environment;
- Excellent time management skills and ability to multi-task and prioritise work in a fast-paced environment;
- Work accurately, with attention to detail;
- Proficient user of Microsoft Office package;
- Diplomacy and sense of confidentiality;
- Interest in social legislation;
- Personal qualities and attributes_
- Commitment to the vision and the mission of the European Patients’ Forum;
- Growth mindset, with a flexible, can-do attitude.
- Excellent interpersonal skills and ability to work as part of a team;
- Positive and friendly approach.
- Internal_
- Part of Operations team works with the Director of Operations, Finance Officer, Grants and operations Coordinator, IT manager
- Supports Executive Director, President and Board members, Senior Management Team
- Interacts with and informs all team members
- Interacts occasionally with EPF members
- External:_
- Interacts and manages relationship with the social secretariat
- Interacts with EPF suppliers and manages certain processes.
- An open-ended contract for a full time position;
- A friendly, dynamic, and multi-cultural team and international working environment;
- A family-friendly environment;
- Opportunities for growth working for a highly respected organisation in EU health policy and advocacy
- A competitive monthly salary depending on experience and knowledge, coupled with various benefits: lunch vouchers; transportation offered in line with our internal policy; complementary health care insurance (DKV hospitalisation and ambulatory care); pension insurance; travel insurance; flexible working conditi
-
Office Manager
il y a 1 semaine
Etterbeek, Région de Bruxelles, Belgique Bambaw Temps pleinOffice Manager:- Mission_The Office manager is a central position that ensures the team works in the best possible conditions.Working with the financial team to ensure payments are timely made and all documents are ready in-time and in the right location.Managing day-to-day office operations to ensure that the office runs smoothly and in parallel with the...
-
Office Manager
il y a 2 semaines
Etterbeek, Belgique Unique Temps plein**Description**: **General responsibilities**: Reporting to the Administration Manager, the Office Manager’s main responsibility will be to organise and coordinate office operations and procedures, in order to ensure the smooth and efficient running of the office and provide adequate support to the team, our members and visitors. Key responsibilities: -...
-
Office Manager
il y a 1 semaine
Etterbeek, Région de Bruxelles, Belgique European Patients Forum Temps pleinThe European Patients' Forum (EPF) is recruiting anOffice ManagerFull-time (100%) positionCDIDeadline: 3 December 2023Starting date: As soon as possibleInterviews will take place on a rolling basisLocation: EPF Secretariat offices, 180 Chaussée d'Etterbeek, 1040 BrusselsThe European Patients' Forum (EPF) is one of the most prominent civil society...
-
Office Manager
il y a 1 semaine
Etterbeek, Région de Bruxelles, Belgique European Patients Forum Temps pleinOffice ManagerCDI ~ Full-time (100%) positionDeadline: 31 May 2023To start as soon as possibleInterviews will take place on a rolling basisLocation: EPF Secretariat offices, 180 Chaussée d'Etterbeek, 1040 BrusselsThe European Patients' Forum (EPF) is one of the most prominent civil society organisations active in health policy at European level. EPF is the...
-
Office Manager
il y a 1 semaine
Etterbeek, Région de Bruxelles, Belgique Ambassade d'Andorre Temps plein**Description**Pour son secrétariat, l'Ambassade de la Principauté d'Andorre au Benelux et Mission auprès de l'Union européenne recrute un.e Office Manager (FR / EN / CAT). L'Office Manager exerce ses fonctions avec le soutien de l'assistant.e administratif/ve.**Résumé du poste**Dans le cadre de vos fonctions, vous ferez partie d'une petite équipe...
-
Office Manager
il y a 4 semaines
Etterbeek, Belgique Unique Brussels Temps pleinOur client is a funding programme that aims to create better quality of life for older people and to strengthen industrial opportunities in the field of healthy ageing technology and innovation. Description de la fonction • Managing agendas • Managing phone calls, emails and correspondence• Arranging travels• Managing expense notes• Organising...
-
Office Manager
il y a 1 semaine
Etterbeek, Région de Bruxelles, Belgique Unique Temps plein: Managing agendas Managing phone calls, emails and correspondence Arranging travels Managing expense notes Organising meetings Preparing files, reports and other documents Preparing, proofreading and correcting Power Point presentations Booking and managing meeting rooms Adapting documents layout Filing and archiving Profil You speak fluent French...
-
Office Manager
il y a 3 semaines
Etterbeek, Belgique Unique Brussels Temps pleinOur client is a funding programme that aims to create better quality of life for older people and to strengthen industrial opportunities in the field of healthy ageing technology and innovation. Description de la fonction • Managing agendas • Managing phone calls, emails and correspondence• Arranging travels• Managing expense notes• Organising...
-
Office Manager
il y a 1 semaine
Etterbeek, Région de Bruxelles, Belgique Unique Temps plein: • Managing agendas • Managing phone calls, emails and correspondence• Arranging travels• Managing expense notes• Organising meetings • Preparing files, reports and other documents• Preparing, proofreading and correcting PowerPoint presentations• Booking and managing meeting rooms• Adapting documents layout• Filing and archivingProfil•...
-
Management Support Officer
il y a 1 semaine
Etterbeek, Région de Bruxelles, Belgique MBE - Belgium Temps pleinDo you want your voice heard and your actions to count?Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we're 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships,...
-
Office Manager
il y a 1 semaine
Etterbeek, Région de Bruxelles, Belgique DEUTSCHER CARITASVERBAND E.V. Temps plein**Description de l'entreprise**L'association Deutscher Caritasverband e.V. est l'association d'aide sociale de l'Église catholique et l'association centrale des organismes d'aide sociale indépendants. Le siège fédéral coordonne le travail de l'association ainsi que la représentation politique et s'engage ainsi pour une société juste et...
-
Office Manager Fr/an
Il y a 2 mois
Etterbeek, Belgique Unique Temps plein**Description**: Do you have **experience in working as an Office Manager **in an international environment? Are you **fluent in French and English**? We have the right job for you! We are looking for an **Office Manager (M/F/x)** for one of our clients in Brussels. As Office Manager (M/F/x), you would be responsible for: - Perform administrative tasks...
-
Office Manager
il y a 3 semaines
Bruxelles Etterbeek, Belgique European Patients Forum Temps plein**Office Manager** **CDI **~ **Full-time (100%) position** **Deadline: 31 May 2023** **To start as soon as possible** **Interviews will take place on a rolling basis** **Location: EPF Secretariat offices, 180 Chaussée d’Etterbeek, 1040 Brussels** The European Patients’ Forum (EPF) is one of the most prominent civil society organisations active in...
-
Office And Association Manager
il y a 1 semaine
Etterbeek, Région de Bruxelles, Belgique Unique Temps plein: Do you have experience in working as an Office Manager in an international environment? Are you fluent in French and English ? We have the right job for you We are looking for an Office Manager (m/f/x) for one of our clients in Brussels. As Office Manager (m/f/x) , you would be responsible for: Perform administrative tasks for the office, e.g.relations...
-
Office Manager Fr/an
il y a 1 semaine
Etterbeek, Région de Bruxelles, Belgique Unique Temps pleinDescription:Do you have experience in working as an Office Manager in an international environment? Are you fluent in French and English? We have the right job for youWe are looking for an Office Manager (M/F/x) for one of our clients in Brussels.As Office Manager (M/F/x), you would be responsible for:Perform administrative tasks for the office, e.g....
-
Office and Association Manager
il y a 3 semaines
Etterbeek, Belgique Unique Brussels Temps pleinOur client is an international public affairs agency located in Brussels. Description de la fonction Do you have experience in working as an Office Manager in an international environment? Are you fluent in French and English? We have the right job for you! We are looking for an Office Manager (m/f/x) for one of our clients in...
-
HR & Office Manager
il y a 1 semaine
Etterbeek, Région de Bruxelles, Belgique Axis Temps pleinOur client is is Japan's largest bank and one of the world's largest, with offices throughout the world.DescriptionThe HR & Office Manager supports the Deputy Head of Belgium by providing a full range ofHR services to the employees in Brussels Branch, using initiative to resolve queries and processes inan accurate and timely manner including recruitment,...
-
Office Manager
il y a 3 semaines
Bruxelles Etterbeek, Belgique Ambassade d'Andorre Temps plein**Description** Pour son secrétariat, l’Ambassade de la Principauté d’Andorre au Benelux et Mission auprès de l’Union européenne recrute un.e Office Manager (FR / EN / CAT). L’Office Manager exerce ses fonctions avec le soutien de l’assistant.e administratif/ve. **Résumé du poste** Dans le cadre de vos fonctions, vous ferez partie d’une...
-
Office Manager M/w/x
Il y a 2 mois
Etterbeek, Belgique COALITION POUR DES ACCORDS DE PÈCHE ÉQUITABLES Temps plein**Description de l’entreprise **Description de la fonction **CFFA is looking for an Office Manager to support the CFFA team in its day-to-day work and relations with its donors. The responsibilities will be as follows: - Provide logístical support to CFFA's internal meetings (board, GA, steering committee) and external activities (events, conferences),...
-
HR Management and Planning Officer
il y a 1 semaine
Etterbeek, Région de Bruxelles, Belgique Euronews Temps pleinJob SummaryAs an HR Management and Planning Officer, you will act as an interface between the Human Resources department and the company's employees.You are responsible for managing the entire HR administrative process of the employee from recruitment to departure from the company and for implementing HR policies and procedures.The HR Management and Planning...
