Office Manager
Il y a 5 mois
**Description**:
**General responsibilities**:
Reporting to the Administration Manager, the Office Manager’s main responsibility will be to organise and coordinate office operations and procedures, in order to ensure the smooth and efficient running of the office and provide adequate support to the team, our members and visitors. Key responsibilities:
- Liaise with tenants, suppliers, technical services, building manager;
- Maintain and develop our contacts database in MS Access;
- Liaise closely with external IT support staff and provide ad hoc IT in-house support;
- Assist with the organisation of meetings, dinners, receptions and events in Belgium and abroad;
- Organise and follow-up mass mailings;
- Day to day administrative tasks;
- Liaise closely with the receptionist to ensure members/visitors/meeting participants receive adequate support at all times;
- Assist the Administration Manager with accounting/personnel matters;
- Partner with the Administration Manager to maintain office policies as necessary;
- Search for and analyse information from various sources, in particular on the internet.
**Profil**
**Required skills and qualification for the Office Manager**
- Minimum 3 to 5 years experience in a similar role after obtaining a bachelor degree;
- Proficiency in English, French and Dutch. A good knowledge of at least one other major European language is welcome;
- Excellent technical skills, with a proficiency in MS Office and more particularly in Access;
- Good communication skills;
- Excellent organisational skills, able to manage multiple tasks at the same time and attention to detail;
- Able to work on own initiative and solve problems quickly and effectively;
- Positive, professional attitude, solution oriented, and able to remain calm under pressure and keep to tight deadlines;
- Team player, able to build good working relationships with colleagues;
- Discreet, reliable, helpful and flexible;
- Cheerful and approachable.
**Offre**
**Entreprise**
Lobbying sector
-
Office Manager
il y a 4 semaines
Etterbeek, Belgique Unique Brussels Temps pleinLaw firm in the heart of Brussels. Description de la fonction You support the operations team: follow up on project administration like contracts and invoicesYou are responsible for the facility management (orders for office, maintenance, cleaning team)You keep client files up to dateYou are responsible for the planningYou are responsible for...
-
School Office Manager
il y a 7 jours
Etterbeek, Belgique British Junior Academy of Brussels Temps plein**Location**: Etterbeek, Brussels (on-site, 5 days a week) **Contract Type**: Full-Time (38h/week), Permanent **Start Date**: Immediate The School Office Manager will be responsible for overseeing all aspects of office management, IT systems, communication, recruitment, and health and safety. This role is essential to supporting the Senior Leadership Team...
-
Administrative and Operations Manager
Il y a 5 mois
Bruxelles Etterbeek, Belgique LuciSun Temps pleinAt LuciSun, every day is a challenge, an opportunity to innovate and make a significant difference in the world of solar energy. Our company is expanding, and we are looking for an Administrative and Operations Manager / Office Manager. **Main mission**: Ensure the daily management of non-technical tasks, in close collaboration with the founders. **Main...
-
Management Support Officer
Il y a 5 mois
Bruxelles Etterbeek, Belgique MBE - Belgium Temps plein**Do you want your voice heard and your actions to count?** Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we’re 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term...
-
Accounting Officer
Il y a 5 mois
Etterbeek, Belgique Start People Temps pleinYou will be responsible pour the followed tasks: - Receive supplier invoices, check for proper documentation, coding and accuracy and seek budget holders approval, thereafter make timely payments to the suppliers; - Perform month end closure of accounts. Ensure the “month end checklist” is followed, all the corrections done in the in-tray, clearance of...
-
HR Office
Il y a 5 mois
Bruxelles Etterbeek, Belgique Degroof Petercam Temps pleinOur company is quite a fascinating environment to work in, especially if you want to move forward. In fact, there are plenty of opportunities to seize for those who challenge the obvious and who want to make a difference. Degroof Petercam is a unique blend in many ways: we have different métiers under one roof. We have Belgian roots and we operate...
-
Program Officer
Il y a 4 mois
Etterbeek, Belgique Near East Foundation Temps plein**Title**: Program Officer **Reports to**: Director, EU **Location**: Brussels, Belgium **Salary**: €37,500 - €45,400 **Travel**:10% **Position Description** **Responsibilities** **Project Management Support**: - Collaborate with country teams to draft comprehensive project milestones with clear timelines to support planning and follow up. -...
-
Management Assistant
Il y a 5 mois
Etterbeek, Belgique Unique Temps plein**Description**: **As a management assistant, you will**: - Support the sector group manager in management and advocacy activities - Support to strategic engagement on key policy files and with policy makers - Manage Task Forces or sub-groups/activities of some sector groups - Prepare draft activity reports containing a summary of communication analytics,...
-
Management Assistant
il y a 4 semaines
Etterbeek, Belgique Unique Brussels Temps pleinOur client is a Real Estate company located in Brussels. Description de la fonction As a Trilingual Management Assistant you have the following tasks:Managing and organising the agenda of the directorsResponsible for contacts with suppliers First point of contact for clients with questionsAdministrative managementResponsible for the invoicing tasksVarious...
-
Management Assistant
Il y a 4 mois
Etterbeek, Belgique Unique Brussels Temps pleinThe company is a not-for-profit making organisation which represents large, medium and small companies across Europe. Description de la fonction As a management assistant, you will:Support the sector group manager in management and advocacy activitiesSupport to strategic engagement on key policy files and with policy makersManage Task Forces or...
-
Support Office Manager
Il y a 5 mois
Bruxelles Etterbeek, Belgique MUFG Bank (Europe)N.V. Temps pleinMain responsibilities are in the area of Branch's administrative assistance with involvement in communication to local authorities and vendors as well as general affairs tasks in accordance with predetermined procedures and standards under appropriate guidance. - Reconciliation of all suspense accounts. - Manage the facilities equipment inventory and...
-
Management Assistant
Il y a 5 mois
Etterbeek, Belgique Robert Half Belgium Temps pleinRobert Half recherche un **Management Assistant (h/f/x)** pour rejoindre une entreprise basée à Etterbeek. Robert Half recherche un **Management Assistant (h/f/x)** pour rejoindre une entreprise basée à Etterbeek. Notre client est une grande institution financière active dans le secteur bancaire. Vous rejoindrez une entreprise reconnue et une équipe...
-
Client Administration Officer
Il y a 6 mois
Etterbeek, Belgique Bright Plus Temps plein**Description**: Administration and secretarial responsibilities - Managing calendar with an understanding of business priorities to offer alternatives, tradeoffs and consideration of the most efficient use of CRM’s time. - Managing and screening all calls and mail, - Developing working relationships with clients, other CRM’s and other members of TreeTop...
-
Office Assistant
Il y a 5 mois
Bruxelles Etterbeek, Belgique Robert Half Belgium Temps pleinFor one of its clients, **Robert Half** is currently looking for an **Office Assistant (m-f-x).** For one of its clients, **Robert Half** is currently looking for an **Office Assistant (m-f-x).** Based in Brussels City Center, European Quarter, this is a full-time position of 39 hours per week in a small law office specialized in IP and pharma regulatory...
-
Office and Administrative Assistant
Il y a 5 mois
Bruxelles Etterbeek, Belgique The German Marshall Fund of the United States Temps pleinEstablished in 2001, GMF’s Brussels office is a center for transatlantic debate and analysis and one of the leading U.S. international policy institutions in Europe. The office brings U.S. perspectives to European policy audiences and is a center for GMF outreach to EU institutions, NATO, and the diplomatic, business, media, and academic communities. With...
-
HR Officer
Il y a 5 mois
Bruxelles Etterbeek, Belgique MUFG Bank (Europe)N.V. Temps pleinThe HR officer reports to the Head of Belgium by providing a full range of HR services to the employees in using initiative to resolve queries and processes in an accurate and timely manner including recruitment, training, administration immigration, performance management, local and expat payroll, Benefit & Compensation, employee relations, HR policies and...
-
Operations Manager
il y a 2 jours
Etterbeek, Belgique AMMONIA EUROPE Temps pleinA unique opportunity to contribute meaningfully in a part-time capacity, as Operations Manager. Join us to play a critical role in shaping the policies and innovations that impact Europe's energy transition and environmental goals.About Ammonia Europe:Ammonia Europe is the business association championing ammonia's role in Europe’s net-zero and...
-
Operations Manager
il y a 1 jour
Etterbeek, Belgique AMMONIA EUROPE Temps pleinA unique opportunity to contribute meaningfully in a part-time capacity, as Operations Manager. Join us to play a critical role in shaping the policies and innovations that impact Europe's energy transition and environmental goals. About Ammonia Europe: Ammonia Europe is the business association championing ammonia's role in Europe’s net-zero...
-
Investments Officer
Il y a 5 mois
Bruxelles Etterbeek, Belgique Degroof Petercam Temps pleinDegroof Petercam is a unique blend in many ways: we bring together different expertise under one roof. We have Belgian roots, and we operate internationally. For more than 150 years, we have been an independent financial partner for institutional investors, companies and private clients and we have our own decision-making powers. In addition, we are...
-
Communication Officer
Il y a 5 mois
Bruxelles Etterbeek, Belgique CEC European Managers Temps pleinEU Transparency Register Number: 10426402966-04 CEC European Managers is seeking a dynamic, versatile, and skilled Communications Officer to join our team in Brussels. CEC European Managers represents around one million managers in Europe through its national and sectoral federations. Managers play a vital role in Europe, both in the companies they work...