Document Management Specialist

Company Description
Since first going into action in 1909, the BESIX Group has over the years grown into a multidisciplinary company with a leading position in its markets: construction, property development and concessions. BESIX Contracting specializes in construction, infrastructure and marine works, often in contracts with a high level of complexity. In Benelux and France, the Group’s regional affiliates BESIX Infra, Jacques Delens, Vanhout, Wust and Lux TP ensure a strong presence and a local approach. With Franki Foundations, Socogetra, BESIX Environment and BESIX Unitec, the Group offers specialist niche solutions for the building market like deep foundations, geo-engineering, road construction, water treatment and cable and pipeline construction.

Backed by our experience in our home markets, we have built up strong positions outside Europe. A typical example is the Middle East, where over a 50 year period we have built up an impressive portfolio. This diversification in activities and geography pays off by reducing our risk exposure.

Job Description**
Project implementation (30 %)**:

- Based on an analysis of the project requirements and constraints, you support the project in the implementation/configuration of BESIX supported Document Management tools (Bricsys, Aconex,)
- At the end of projects, you support the execution team on the building site by organizing the demobilization and the archiving. You support the collection of “As-built” deliverables and supervise the extract of electronic files from eDMS required by any third party;
- You create and manage the support contract with the project as well as the regular invoicing
**Continuous improvement (30%)**:

- You create and maintain DMS templates in accordance with the related BESIX IMs procedures (setting-up of the applicable codification, of the document approval and transmittal workflows, );
- You organize Document Management peer review meetings with the Document Manager and the project team to discuss potential improvements and to share best practices in the field;
- You support actively the further improvements of eDMS tools developments within business workshops and you participate in the coordination of the developments by the software suppliers.
**Coaching - training (30%)**:

- You give training sessions to the Project Document Officer and secretary about the use of the document management tool;
- You give public presentations/demos of the BESIX document management tool to users on building sites (internal users, client and approvers, subcontractors);
- All along the project, you are responsible for users support, processes watch and support, you coordinate the resolution of IT related issues.
**Market watch (10%)**:

- You are main contact with the preferred eDMS vendors : Bricsys and Aconex.
- You manage the framework agreement with the preferred vendors : invoicing, check and improve the contractual clauses, verify the contractual volumes vs consumed on projects
- You assess regularly the market tools and provide/maintain a tradeoff matrix to the management

**Qualifications**:

- You have a Bachelor’s Degree, preferably in Document Management, Information Sciences or equivalent by experience;
- You have proven experience as Document Controller or Lead Document Controller in construction;
- You have experience with several Document Management tools in construction;
You have very good knowledge of English; proficient knowledge of Dutch and French;
- You are willing to travel abroad for short missions (+/- 1 week duration).
**Your competencies**
- You get yourself involved in the global understanding of any Project, which requested your support;
- You work proactively by suggesting possible improvements and measurements to solve encountered problems concerning Document Management and the used electronic tool;
- You give pieces of advice and recommendations to Project Managers and Technical Directors pertaining to Document Management;
- You are empathic : you listen to and understands the issues of the stakeholders and transform them in opportunities for improvement
- You are autonomous and rigorous;
- You have good organizational skills;
- You are able to perform several tasks at the same time, to identify priorities and urgent matters;
- You are used to work in multicultural teams and in an international environment;
- You are dynamic and flexible;
- You are able to analyze problems and suggest appropriate solutions.

Additional Information
A career at BESIX is a lot more than just a job, it's about being part of our changing and innovative world. Your skills, ambition and passion will contribute to the development of our different businesses and allow us to succeed in the challenges of the coming years.

Working for the BESIX group allows you to be a part of a dynamic, creative and entrepreneurial company which is now recognized as a Belgian Top Employer. It gives you a safe and collaborative working environment with am