Fleet and Office Coordinator

il y a 3 jours

Nivelles, Belgique Group IPS Temps plein

**Group-IPS. **Come join us in reshaping the future of Engineering and Architecture Projects.

Who are we? IPS is an international company with inhouse Engineering and specialized services across Project Management for industries, Automation and Architecture. EPCM expertise, more than 10 countries around the globe but an entrepreneurial and teambuilding mindset.

We are seeking an office-based Fleet and Office Coordinator to join our team in Nívelles.

**What is the role about?**

If you want an exciting career where you use your previous expertise in Facilities and Fleet, this is a great opportunity for you. Key Responsibilities.

1. Facilities Management
- Oversee Nívelles and Mechelen Offices and infrastructure maintenance and ensure its appliances are in good working order.
- Monitoring and ordering office consumables.
- Provide general support to visitors and suppliers.
- Coordinating with HR tools and materials for processes.
- Act as the point of contact and coordination for calls, mail, cleaning, security, gardening or any other suppliers for offices or events.
- Handle financial administration (purchase orders, invoices) related to office orders.

2. Fleet Management
- Oversee daily fleet operations including vehicle assignments.
- Oversee and manage fleet-related invoices through ERP (including new and short-term vehicles).
- Assist with budgeting and cost management for fleet operations.
- Manage contracts and negotiate with suppliers to obtain the best financial terms.
- Ensuring the operational management of the leased vehicle fleet, respecting budgets and monitoring costs (leasing contracts, fuel consumption, recharging infrastructure).
- Develop and implement a long-term strategy for the management of the vehicle fleet, focusing on cost reduction, sustainability and value for money.
- Update contracts and manage vehicle changes, coordinating with dealers and suppliers. (User support too).
- Maintain accurate records of fleet activities and documentation.

**Requirements**:

- Bachelor’s degree in administration, business management, or a related field.
- Experience in administration, customer service, or operational management. Experience of 2 years in Fleet suport is required
- French and English
- fluent.
- Dutch knowledge is a plus
- Strong organizational skills and attention to detail.
- Ability to analyse processes and data and make recommendations for process improvements and defining program goals and guidelines.
- Excellent communication skills, problem-solving, able to manage multiple tasks efficiently.
- Ability to work both independently and as part of a team in a dynamic environment

**Benefits**:
Bachelor’s degree in administration, business management, or a related field.

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