Executive Assistant
il y a 10 heures
Freshfields Bruckhaus Deringer LLP is one of the leading international law firms, with a total staff of approximately 6,000 people, working across 29 offices in 17 countries. We provide a comprehensive worldwide service to national and multinational corporations, financial institutions and governments.
With a team of over 180 people working in the Brussels office and 20 different nationalities, we offer a truly international working environment.
Key Tasks- Acting as a personal assistant to a partner and/or a number of lawyers, including diary management, handling of correspondence both interally and externally, preparing presentations, answering phone calls and taking messages.-
- Organising, co-ordinating and arranging meetings for clients and lawyers by sending out meeting requests, liaising with parties involved and coping with ad hoc client and networking events such as breakfast/lunch meetings; conferences etc.- Administration of all files (paper and electronic). Ensuring that all internal and external correspondence, original documents and notes are filed.-
- Billing: assist in production of invoices, this includes various tasks; collating information, checking drafts, liasing with partner, associates and billing team to ensure the invoices are despatched correctly and on time, using 3E and Intapp systems- Other tasks: Providing ad hoc assistance to visiting partners/senior associates when required; updating client contacts, client lists and other mailing lists using internal global systems; occasional exterior missions (to agencies, clients,).- The above list of key tasks is indicative and non-exhaustive, and an assistant may have more or less tasks to handle at any given time.
Specific job requirements
Experience- Ideally 3 to 5 years of experience, preferably in a similar function
Knowledge- IT literate: MS Office (especially Word and Excel);- Languages: native level of Dutch and French with full English professional proficiency. Any other EU language is an asset;- Formal secretarial qualification (and experience) is an asset.
Additional qualities/skills- Team player, able to build good working relationships with colleagues- Ability and drive to show initiative, and not merely take instructions- Must always have a mature attitude and be able to adhere to confidentiality practices, as you will deal at times with sensitive and confidential information- Self-learner, reliable, flexible, job conscious and helpful- Good communication skills, ability to deal with people at all levels- Positive, pro-active, professional attitude, able to remain calm under pressure and able to work to tight deadlines- Ability to prioritise and use initiative- Good organisational skills and attention to detail- Good presentation skills and self-confident- Sense of humour
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