Executive Assistant
il y a 1 jour
First Law International (FLI) is the headquarters to the only EU-based, Elite Global network (as ranked by Chambers Global 12th year in a row) of over 80+ independent full-service, high-quality law firms with its head offices in Brussels and a regional office in Houston, Salt Lake City, Chicago, Basel, Detroit, and Barcelona.We specialize in providing a wide range of multinational clients from Automotive, Pharmaceutical, Heavy-industry, Life Sciences, Retail, Real Estate, Finance, Semiconductor, Oil & Gas, Services, and IT among others with valuable cross-border legal support on a global basis.The main objectives of this function are:Assist the managing partner in all administrative and logistical aspects;Support the department and its associates in organizational aspects of the daily functioningAct as the primary contact for all other FLI departments and entities in all administrative, logistical and organizational matters;The ideal candidate will be responsible for many different tasks related to the operations of the business. They will take calls and maintain calendars. Additionally, this individual will organize reports and documents to ensure ease of access. ResponsibilitiesAnswer and direct all incoming phone calls & coordinating conference callsMaintain calendars and filter email activitiesEstablish communications between suppliers and executives, as well as clientsOrganize documents and reports/filingLog and file expense reportsCoordinate travel requirements for company executivesAssist with procurement exercises for finding and sourcing new vendorsAssist with qualifying leads and working with the Sales Director on preparing for sales initiatives, calls, and so on.Assist with Family Office Coordination (working with travel agents, tax/accounting, legal, and other such functions supporting the Family Office). Occasionally assist Accounting and Finance with AR/Collections and Partner Relationships as Proxy for Stakeholders. Qualifications (Required)Bachelor's degree or equivalent5+ Years Experience in an administrative positionStrong written and verbal communication skills with complete native proficiency in EnglishAbility to work in high intensity, fast-paced environment - hands-on mentalityProficiency with Office 365 SuiteOpportunitiesWork closely with a dynamic team with multicultural backgroundsFlexibility in taking on new and diverse tasksStatutory leave daysA full-time position within a pleasant working environment in the heart of BrusselsStatutory BonusesJC 200-registered organization (white-collar workers)Employment Type: Full Time - Remuneration is negotiable.
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Executive Assistant
il y a 7 jours
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il y a 6 jours
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il y a 1 jour
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il y a 6 jours
Brussels, Belgique EXCEL CAREERS Temps pleinLooking for a new exciting Administrative support role? We have a job for you! Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers,...
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il y a 2 semaines
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