2 Days a Week Administrative Job Until September

il y a 2 semaines


Ixelles, Région de Bruxelles, Belgique Select Temps plein

Responsibilities:

  • Creating of Purchase Orders for all marketing and sales related activities + Ensure invoice payment. (Accounting function will move to central Treasury)
  • Various administrative ad hoc tasks when required
  • Reception and dispatch of the mails in the different services
  • Accounts Payable (A/P)
  • Responsible for the BV-Invoices mailbox and related communication
  • Handling queries related to invoices received
  • Validate invoices and obtain approval for payment for all invoices received
  • Place invoices is relevant folders for processing by the finance department
  • Obtaining bank proofs for all historic clients as well as new clients
  • Purchase Orders
  • Creating all purchase orders (in AX) related to Sales and marketing activities
  • Obtaining approval from the relevant person in control of the budget before issuing the PO
  • Obtaining approval from the requestor before receiving PO's ready for payment
  • Sending a monthly report regarding the activity
  • Once validated and approved upload all documents to share point
  • Complete Invoice Journals for all transactions (in AX)
  • Send report with cash claims to finance for monthly accruals
  • Send summary with all support to treasury for payment
  • Send summary of all recharges to finance
  • Available 2 days a week (not more until September)
  • First proven experience as a backoffice assistant, office assistant or in another relevant administrative role
  • Knowledge of "backoffice" computer systems
  • Working knowledge of office equipment
  • Understanding of office management procedures
  • Structured worker, excellent organizational and time management skills
  • Ability to work independently and in a team environment
  • Analytical abilities and aptitude in problemsolving
  • Excellent written and verbal communication skills
  • Precision and confidentiality
  • You speak at leaset English and French and Dutch is a great asset
  • Proactive & flexible when neededFor our client located in Ixelles, we are urgently looking for a:

Administrative & Sales/Logistic Profile, 2 days a week
Possibility of permanent and full time job from September.
A contract of 2 days a week into an international company in the Chemical Sector.

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