Executive Officer

il y a 2 semaines

Bruxelles, Région de Bruxelles, Belgique NATO - OTAN Temps plein

1. SUMMARY


NATO's Public Diplomacy efforts serve a vital function within the Alliance by communicating its purpose and priorities to audiences worldwide.

In fulfilling this role, the Public Diplomacy Division (PDD) actively strengthens NATO's public image, thereby fostering trust in and support for the Alliance.

The Division also acts as coordinator for strategic communication activities across all NATO civilian and military bodies and commands.


The Front Office of the PDD is responsible to the Assistant Secretary General (ASG)/Deputy Assistant Secretary General (DASG) for the efficient and effective workflow in the Division.

It supports and coordinates the ASG/DASG's activities in the performance of his/her duties, and orchestrates coordinating efforts between PDD and other NATO entities, internal and external of the Division and NATO HQ.

The Executive Officer (XO) is responsible for ensuring that the workflow of the Division is handled efficiently and effectively.

S/He supports the Assistant Secretary General (ASG) and Deputy Assistant Secretary General (DASG) in the efficient and effective management and operation of PDD, as well as by coordinating tasking within the Division, with the NATO Spokesperson, and with other Divisions and is responsible for the preparation of a wide range of documents and correspondence for approval by the ASG.


The XO provides well researched and substantiated advice to the ASG on a wide range of policy and administrative issues and activities.

S/He ensures that internal PDD workflow and processes result in the timely delivery of high-quality, fully-staffed products to the Secretary General's Private Office (PO), relevant committees and other stakeholders.

S/He is the principal point of contact for, and maintains a strong communication and coordination network with, the PO, other International Staff (IS) Divisions and Offices, the International Military Staff (IMS) and other NATO entities


S/He also coordinates cross-divisional issues in support of PDD, including personnel and resource management issues, and ensure implementation of policies within PDD.

The XO suggests, plans, organises, and supervises appropriate activities and processes under the authority of the ASG.


The XO provides for effective internal communications between the PDD Front Office and PDD Section Heads and Head of unit.

S/He is PDD's primary interlocutor on the organisation of work with other XOs, Delegations, Administrative Officers and similar officials.

As required, the XO will undertake ad hoc assignments and special projects in support of the ASG and the priorities of the Alliance.


2. QUALIFICATIONS

AND

EXPERIENCE

ESSENTIAL

  • The incumbent must:
  • possess a university degree from an institute of recognised standing;-
  • have at least 5 years' relevant professional experience in progressively responsible positions with a focus on policy, administration, and/or financial management;-
  • possess relevant experience in prioritizing, multitasking and in dealing with a large amount of issues and tasks;-
  • have strong written and oral communication skills, including the ability to draft and edit documents for a senior audience;-
  • have some people management experience;-
  • be flexible and adaptable, and be able to work under pressure;-
  • be conversant with the Alliance's political and military consultative processes and the key defence and security policy issues on its agenda;-
  • possess the following minimum levels of NATO's official languages (English/French): V ("Advanced") in one; II ("Elementary") in the other;
    DESIRABLE
  • The following would be considered an advantage:
  • experience working in a major International Organisation or international environment;-
  • programme and project management expertise in public/private sector environments;-
  • understanding of NATO, its processes and structures;-
  • experience in public relations.
    3. MAIN

ACCOUNTABILITIES

Planning and Execution

  • Assist with public information and overall planning matters for the Office and senior PDD management. Lead Front-Office coordination efforts within PDD, with other Divisions, and between the IS and IMS. Participate and give advice toward the shaping of various administrative, Human Resources, and Information, Communication and Technology related matters and integrate them into future strategic plans for the Division.

Expertise Development

  • Screen and advise on incoming documents for the ASG or DASG, and highlight matters of interest, providing preliminary analysis and advice. Synthesise information from a variety of sources, develop conclusions, and present results to the ASG, DASG, and senior level management in a clear and concise manner. Draft speaking notes and position papers as required.

Project Management

  • Monitor compliance and progress on all tasks issued by the PO, the ASG, and the DASG. Followup to ensure deadlines are met and standards are

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