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Associate, Executive Assistant Ii
Il y a 3 mois
Position Summary:
The incumbent provides high-level support to the CEO of the The Bank of New York Mellon SA/NV (our "European Bank") as well as to the Chairman, the INEDs (external), all senior executive visitors (EMEA and US) and visiting clients, regulators, or other stakeholders.
Key Responsibilities:
Schedule Management:
Coordinate the CEO's diary, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and other duties of the executive office are carried out seamlessly and deadlines are met.
Records and Reports:
Generate various office reports, create spreadsheets and charts, maintain databases and write departmental status reports.
Board Liaison:
Serve as the liaison between the executive offices, board and extended executive members in close and fruitful cooperation with Company Secretary (CoSec).
Guarantee the seamless organization of executive and board meetings as well as leadership team meetings or other meetings to be organized either on the request of the CEO or other senior EMEA or Global Managers.
This includes also independent organization of inductions programs for global senior executives in Brussels as well as for INEDs and other newly added senior management team members in Brussels, the UK and the US.
Records Management:
Responsible for setting up and managing both electronic and paper filing systems, as well as taking steps to maintain that the company complies with all applicable record-keeping requirements.
Office Management and Staff Supervision:
Coordinate the efforts of administrative colleagues in effectively running the executive office, training staff on internal processes and systems and ensuring all necessary functions are appropriately covered.
Communication, Speeches and Presentations:
Be well versed in writing (English), draft correspondence, speeches, presentations and announcements from the executive office. Developing staff and board presentations.
When writing on behalf of the bank always shape a positive image of the bank. Know grammar, punctuation and spelling perfectly.
When speaking with co-workers at all levels or members of the public talk in clear and concise sentences.
Listen to the needs of others and give complete attention to what people say and ask questions to understand their concerns.
Gatekeeping:
Having the significant responsibility to position herself between the public, clients and customers, staff members and the CEO. In this capacity, screen phone calls, take requests for meetings and coordinates various aspects of interdepartmental communication as necessary.
Judgment:
The Executive Assistant must be able to work without much direction to make sound decisions without supervision. Need to anticipate or recognize problems and refer them immediately to the right person for resolution. Must be able to find 'common threats' among unrelated events to draw conclusions about potential issues.
Teamwork:
Must be part of a team that includes the CEO and other employees and must establish and maintain working relationships with staff at all corporate levels as well as with clients, regulators and other stakeholders.
In order to provide excellent support to the CEO when travelling, should have an excellent PA network within all branches of the European Bank as well as the UK and the US.
Stakeholders and Clients:
Be the liaison with outside business organizations, such as AFME, AmCham, our external auditors, and regulators, such as ECB, NBB, and clients.
This includes, but is not limited, organisation of regulatory meetings not only in Brussels but also in our locations in London and New York as well as all branch locations.
Governance Responsibilities:
Contribute to the efficiency of the CEO and the related global Executive Offices.
Have a solid understanding of the Belgian and EMEA governance framework, including escalation requirements.
Generic Responsibilities:
Comply with all BNY Mellon corporate policies and procedures, including HR policies and procedures, applicable to BNY Mellon.
Observe the branch's work regulations as well as the code of conduct.
Comply with all Security and Health & Safety policies and procedures operating within the business
Leadership:
No direct reports. May serve as a support team lead, assigning activities to other suppo
