Administrative and Program Support Rover

il y a 2 semaines

Bruxelles, Région de Bruxelles, Belgique US Mission to NATO Temps plein

Hiring Path:

  • Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 07. Actual FP salary determined by Washington D.C.

Post policy update:

Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.


Security Clearance Required:
Top Secret Clearance

Appointment Type

Temporary

Appointment Type Details:
Definite Not to Exceed 5 years. (FMA) Definite Not to Exceed 1 year. (PSA)

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is Full Time (40 hours per week).

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Duties:

This position is a rover assistant. The incumbent provides office management assistance to various sections when there is a staffing need. Duties vary based on location and nature of assignment.

Duties include, but are not limited to:

  • In the absence of Office Management Specialist (OMS) or a unit main administrative assistant, this position serves as the principal administrative support person for post's principal officers and/or section/unit (Front office, Political, Economic, Management, Public Diplomacy, Consular or Security) and reports to the principal directly and/or their designee, operating independently to ensure that administrative functions are performed effectively and efficiently.
  • Prepares and reviews correspondence for the assigned office to ensure all documents meet the Department standards.
  • Incumbent will be assigned to a particular section or unit for specific program or project coordination such as OIG visits, award program, Employee Evaluation Report (EER) season, yearend procurement, Air Quality Index (AQI) monitoring, climate change and sustainability, emergency preparedness.
  • The incumbent performs some program or project coordination tasks, including, but not limited to, research for information, analyzing and managing data, write analysis report and recommendation, arranging travels and conferences, managing timekeeping and attendance.
  • The incumbent will be called on to assist with official events and VIP visitors, such as serves as event sub or backup control officer, plans events, tracks event budget and expenses, requests, and monitors event supplies, prepares and compiles event guest lists, sends out invitations, and monitors RSVPs, negotiates rates, menus, and service for catered or restauranthosted representational events for the section.
  • The incumbent will be required to support post duty officer program including covering duty officer rotation.
  • This position requires security clearance as some work will require recording and classified material and delivering it as required as well as providing administrative support to sections in classified access areas (CAA)
  • The job holder will be required to perform some protocol activities including greeting visitors, serving as official cleared escort, and extending the hospitality of the Mission to outside guests.


Performs all duties of a security escort by monitoring and escorting non-cleared visitors and personnel while in controlled access areas (CAA) or in other locations within mission facilities and grounds.


Qualifications and Evaluations:

  • Requirements:

EXPERIENCE:
Three years of office administration and management experience is required.

This is a full-time on-site position located at the US Mission to NATO. This is not a telework position.

  • Education Requirements:
Completion of two years post-secondary education is required.

  • Evaluations:

LANGUAGE:
Fluency in English. This may be tested.

SKILLS AND ABILITIES:

  • Strong professional communication skills in writing and speaking. This includes ability to draft, format, and edit correspondence, report, memo, and other documentation as required. Ability to speak effectively and with clarity and conciseness;
  • Knowledge of Microsoft Office;
  • Flexibility in adapting to a nonroutine workday with numerous interruptions;
  • General office and administrative skills.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

  • Qualifications:


Knowledge of office management and core tools such as the core Microsoft Office Suite (Outlook, Word, Excel, PowerPoint SharePoint) and computer literacy (keyboarding, internet searches), in order to perform assignment and do basic troubleshooting on information technology issues.


Knowledge on the use of, and ability to do basic troubleshooting on standard office equipment including copiers, fax, multi-line telephone systems, cellular or smart phones, tablet or lap top computers and digital senders and scanners.


Benefits and Other Info:

  • Benefits:
  • Ag

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