Rover Administrative Clerk

il y a 2 semaines

Bruxelles, Région de Bruxelles, Belgique Embassy Brussels Temps plein

Hiring Path:

  • Open to the public

Who May Apply/Clarification From the Agency:

Security Clearance Required:
Secret/Confidential Clearance

Appointment Type

Temporary

Appointment Type Details:
Definite Not to Exceed 5 years. (FMA) Definite Not to Exceed 1 year. (PSA)

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is Full Time (40 hours per week).

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

Duties:

The job holder provides administrative assistance to various sections of the U.S. Embassy and U.S. Mission to the EU, where there is a staffing need. When not assigned, the position provides administrative support to the Human Resources Office.

Duties include but are not limited to:
Office Management

Receives telephone calls and visitors, screens for proper dissemination and personally handles actions and requests including those involving specific technical issues.

Manages the calendar of American Officers which includes scheduling appointments and meetings, and booking conference rooms. Receives and handles mail, routing items to appropriate personnel for action and notifying supervisors and colleagues of impending deadlines. Orders office supplies when necessary and ensures that office equipment is in proper working condition. Organizes office events, submits Visitor Access Requests and escorts visitors. Attends meetings and takes notes, proofreads documents, researches reference material. Completes travel order requests and travel voucher claims.

Administrative and Clerical Support
The duties and responsibilities vary strongly depending on the section, and the jobholder may be required to:

  • manage and distribute various forms of correspondence with other offices
- prepare supply and procurement requests
- compose, type, or edit a variety of correspondence from handwritten drafts, oral instructions, or previous examples
- design and prepare slides, viewgraphs, charts, and other forms of visual information
- translate and track diplomatic notes, management notices, mail, cables, and policies
- maintain databases, perform data-entry and assist in improving databases
- maintain electronic filing system
- serve as timekeeper or back-up timekeeper for a section

Human Resources Support
Depending on the need and the priorities of the Human Resources Office, the job holder can be required to:

  • assist the Summer Hire Coordinator with collecting requests, position descriptions, assignments, check-in/check-outs, and personnel actions
- assist with organizing logistics and administrative support for HR training and visits, mailings, archiving folders and delivering certificates
- assist the Award Program Advisor with the announcement of the biannual awards and provide general assistance during the set-up and aftermath of the awards ceremony
- assist with scheduling medical appointments
- request medi-assistance cards and meal tickets
- update the HR Sharepoint site

Qualifications and Evaluations:

  • Requirements:

EXPERIENCE:
Minimum one year of experience in an administrative office.

  • Education Requirements:
Secondary/High School diploma.

  • Evaluations:

LANGUAGE:
Fluency in English. This may be tested.

SKILLS AND ABILITIES:
Very good computer skills, especially in Microsoft Office suite. Good typing skills. Outstanding customer service skills. Considerable tact and diplomacy, and strong communication skills essential. Must have common sense and good judgment. Good administrative and organizational skills. Ability to work independently and in group. Good data entry skills. Good analytical skills.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

  • Qualifications:

Benefits and Other Info:

  • Benefits:
  • Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S.

Mission in Brussels may receive a compensation package that may include extra-legal benefits: life insurance, hospitalization insurance (family included), meal tickets, transportation reimbursements, seniority leave, special holidays, training, etc.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

  • Other Information:

HIRING PREFERENCE ORDER:

  • AEFM / USEFM who is a preferenceeligible U.S. Veteran
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights**IMPORTANT: Applicants who claim status as a preferenceeligible U.S. Veteran must submit a copy of their most recent DD214 ("Certificate of Release or Discharge from Active Duty"), equiva

  • Rover Admin. Clerk at The Embassy in Belgium

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique U.S. Embassy Brussels Temps plein

    The U.S. Embassy in Brussels is looking for a Rover Administrative Clerk to join the team.Job holder provides administrative assistance to various sections of the U.S. Embassy and U.S. Mission to the EU, where there is a staffing need. When not assigned, the position provides administrative support to the Human Resources Office.Dynamic and multi-cultural...

  • Rover Administrative Clerk

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique Embassy Brussels Temps plein

    Hiring Path: Open to the publicWho May Apply/Clarification From the Agency:For USEFM - FP is 09. Actual FP salary determined by Washington D.C.All Interested Applicants / All SourcesPost policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.Security Clearance Required:Public Trust - Background...

  • Administrative Clerk

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique U.S. Embassy Brussels Temps plein

    The U.S. Embassy in Brussels is looking for an Administrative Clerk to join the Facility Management team.As the responsible office manager, ensures that invoices for contractor services are accurate and complete, types correspondence and communications. Maintains complete files and records for FM office procurement and contracting activities, keeps time and...

  • Consular Clerk

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique AMBASSADE - ETATS UNIS D'AMERIQUE - VERENIGDE STATEN VAN AMERIKA Temps plein

    The U.S. Embassy in Brussels is looking for a Consular Clerk - Consular Cashier to join the Consular team.Job holder serves as the principal cashier for the consular section, and performs duties pertaining to American Citizen Services, Visa Services, and administrative assistance to the section.Profil:EDUCATION:Secondary school diploma.EXPERIENCE: 1 year of...

  • Human Resources Clerk

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique AMBASSADE - ETATS UNIS D'AMERIQUE - VERENIGDE STATEN VAN AMERIKA Temps plein

    The U.S. Embassy in Brussels is looking for a Human Resources Clerk to join the team.Job holder is the initial point of contact for visitors and callers and provides administrative support to the entire HR office of 15 staff members. Assists with Awards Program, Language Program, Summer Hire Program, recruitment, on-boarding of new employees, drafting...

  • Administrative and Program Support Rover

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique US Mission to NATO Temps plein

    Hiring Path: Open to the publicWho May Apply/Clarification From the Agency:For USEFM - FP is 07. Actual FP salary determined by Washington D.C.Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.Security Clearance Required:Top Secret ClearanceAppointment TypeTemporaryAppointment Type...

  • Consular Clerk

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique U.S. Embassy Brussels Temps plein

    The U.S. Embassy in Brussels is looking for a Consular Clerk - Consular Cashier to join the Consular team.Job holder serves as the principal cashier for the consular section, and performs duties pertaining to American Citizen Services, Visa Services, and administrative assistance to the section.Dynamic and multi-cultural work environment.Full-time position...

  • Administrative and Program Support Rover

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique Embassy Brussels Temps plein

    Hiring Path: Open to the publicWho May Apply/Clarification From the Agency:For USEFM - FP is 07. Actual FP salary determined by Washington D.C.USEFMsPost policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.Security Clearance Required:Top Secret ClearanceAppointment TypeTemporaryAppointment...

  • Consular Clerk

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique Embassy Brussels Temps plein

    Hiring Path: Open to the publicWho May Apply/Clarification From the Agency:For USEFM - FP is 08. Actual FP salary determined by Washington D.C.All Interested Applicants / All SourcesPost policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.Security Clearance Required:Public Trust - Background...

  • Human Resources Clerk

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique U.S. Embassy Brussels Temps plein

    The U.S. Embassy in Brussels is looking for a Human Resources Clerk to join the team.Job holder is the initial point of contact for visitors and callers and provides administrative support to the entire HR office of 15 staff members. Assists with Awards Program, Language Program, Summer Hire Program, recruitment, on-boarding of new employees, drafting...

  • Administrative Clerk

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique Embassy Brussels Temps plein

    Hiring Path: Open to the publicWho May Apply/Clarification From the Agency:Security Clearance Required:Secret/Confidential ClearanceAppointment TypeTemporaryAppointment Type Details:Definite Not to Exceed 5 years. (FMA) Definite Not to Exceed 1 year. (PSA)Marketing Statement:We encourage you to read and understand the Eight (8) Qualities of Overseas...

  • Administrative Clerk

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique US Mission to NATO Temps plein

    Hiring Path: Open to the publicWho May Apply/Clarification From the Agency:For USEFM - FP is 08. Actual FP-08 salary determined by Washington D.C.U.S. Citizen Eligible Family Members (USEFMs) - All AgenciesPost policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.Security Clearance...

  • Administrative Clerk

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique Embassy Brussels Temps plein

    Hiring Path: Open to the publicWho May Apply/Clarification From the Agency:For USEFM - FP is 08. Actual FP salary determined by Washington D.C.All Interested Applicants / All SourcesPost policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.Security Clearance Required:Public Trust - Background...

  • Business Support Clerk with Translating Duties

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique UK European Joint Support Unit Temps plein

    The Business Support Clerk is responsible to the Defence Infrastructure Organisation (DIO) Finance Manager for executing administrative and financial tasks relating to DIO in SHAPE, Italy, and wider Europe.Duties include: Process all invoices for payment. Act as point of contact for DIO Italy and DIO Land Management Services (LMS) for any financial queries...

  • Escort and Administrative Support Rover

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique US Mission to NATO Temps plein

    Hiring Path: Open to the publicWho May Apply/Clarification From the Agency:For USEFM - FP is 09. Actual FP salary determined by Washington D.C.U.S. Citizen Eligible Family Members (USEFMs) - All AgenciesPost policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.Security Clearance...

  • Griffier

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique Raad Vl Gemeenschapscommissie Temps plein

    Full-time Job ListingThe clerk leads the services of the Council. This versatile role requires expert skills focused on legal and administrative knowledge. You also have a broad general background and are familiar with Dutch-speaking organizations and the urban dynamics of Brussels.Tasks and Responsibilities:You are the primary contact for the members of the...

  • Residential Security Clerk

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique US Embassy Brussels Temps plein

    Overview Hiring Path: • Open to the public Who May Apply/Clarification From the Agency: For USEFM - FP is 09. Actual FP salary determined by Washington D.C. All Interested Applicants / All Sources Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply. If the candidate meets all...

  • Assistant Make Ready Coordinator

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique AMBASSADE - ETATS UNIS D'AMERIQUE - VERENIGDE STATEN VAN AMERIKA Temps plein

    **Description de l'entreprise**The U.S. Embassy in Brussels is looking for an Assistant Make Ready Coordinator (Housing Clerk) to join the General Services Office Housing Team**Description de la fonction**Prepares vacant housing units for occupancy (approximately 260-unit residential housing program). Serves as the Assistant Contracting Officer's...

  • Office Assistant

    Il y a 2 mois

    Bruxelles, Région de Bruxelles, Belgique GrabJobs Temps plein

    We are on the lookout for a versatile Office Assistant to join our productive team at Axis Belgium in Bruxelles.Growing your career as a Full Time Office Assistant is a remarkable opportunity to develop key skills.If you are strong in cooperation, time management and have the right experience for the job, then apply for the position of Office Assistant at...

  • Parttime Office support FR/ANG H/F/X

    il y a 2 semaines

    Bruxelles, Région de Bruxelles, Belgique Daoust Temps plein

    For one of our clients in lobbying, we are looking for an administrative clerk to support various departments in their daily tasks, including:General secretariat administration (filing, agenda management, timesheets, travel bookings, mail, email, and answering telephone)Support to the accounting department (invoices and credit card statements)Human resources...