Administrative Clerk

il y a 2 semaines

Bruxelles, Région de Bruxelles, Belgique Embassy Brussels Temps plein

Hiring Path:

  • Open to the public

Who May Apply/Clarification From the Agency:

Security Clearance Required:
Secret/Confidential Clearance

Appointment Type

Temporary

Appointment Type Details:
Definite Not to Exceed 5 years. (FMA) Definite Not to Exceed 1 year. (PSA)

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is Part Time (32 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Duties:


The Administrative Assistant is a member of the Executive Office team supporting the Ambassador and Deputy Chief of Mission in conducting their duties.

The Administrative Assistant works with the Special Assistant, the Executive Office OMSs and the Protocol Assistant to help ensure the smooth implementation of Executive Office procedures in coordination with the various sections and agencies at post.


Qualifications and Evaluations:

  • Requirements:

EXPERIENCE:
Minimum five years of government or private sector office work.

JOB KNOWLEDGE:

Ability to use and understand government regulations/policies, knowledge of programs and structures within the Embassy and the Brussels Tri-Mission community.

Ability to organize and conduct independent research. Ability to draft correspondence, memoranda and reports.

  • Education Requirements:
Two years of post-secondary education required.

  • Evaluations:

LANGUAGE:
Fluency in English.

SKILLS AND ABILITIES:
Proficient in MS Office suite - Word, Excel, PowerPoint. Exercises good judgment and is courteous when dealing with VIP visitors, and Front Office and Tri-Mission staff. Team player, also works well independently.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

  • Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info:

  • Benefits:
  • Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

  • Other Information:

HIRING PREFERENCE ORDER:

  • AEFM / USEFM who is a preferenceeligible U.S. Veteran
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights**IMPORTANT: Applicants who claim status as a preferenceeligible U.S. Veteran must submit a copy of their most recent DD214 ("Certificate of Release or Discharge from Active Duty"), equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.


How to Apply:

  • How to Apply:
  • Required Documents:


In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement.

If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.


  • Copy of Orders/Assignment Notification (or equivalent)
  • Educational record
  • Passport copy
  • Language Scores (if available)


 DD21
  • Member Copy 4, Letter from Veterans' Affairs, or other supporting documentation (if applicable)
  • SF50 (if applicable)
  • Next Steps:
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

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