Admin, Finance
Il y a 4 mois
**About us**
Founded anno. 2017, Suspicious Antwerp has solidified itself as a pioneer in designing, marketing and distributing unisex apparel. 'There’s no box to think outside of’, a mindset that we not only pursue but that our target audience also embraces. It's no surprise that Gen Z is our most devoted fan base. Whether it’s about marketing campaigns abroad or never-seen-before stunts closer to home, we strive for a marketing approach that keeps on surprising those who are passionate about excitement, travel & adventures
**About the job**
**General responsibilities**
- ** General Administration**: Perform general administrative tasks related to the daily operations of the company.
- ** Invoicing and Financial Tasks**: Act as the primary contact for invoicing, managing the mailbox and responding to related queries. Register financial transactions using the Yuki accounting system. Input and process invoices through the Yuki system. Create and archive invoices and maintain organized records of invoices, receipts, and paperwork. Take care of the VAT return.
- ** Financial Control and Management**: Prepare outgoing invoices. Monitor and manage Commercial cards in our software, ensuring proper control and follow-up. Assist in financial reporting and analysis as needed.
- ** Vendor and Contract Management**: Act as an intermediary with our building owner and parking management. Follow up on various suppliers, contracts, and invoices. Monitor and reconcile vendor invoices.
- ** HR and Payroll Management**: Process monthly payroll and ensure timely payment of wages. Manage employee documentation and policies using the Officient platform. Respond to basic HR-related queries from employees regarding payroll, benefits, and company policies in consultation with our payroll service provider.
- **External Partnerships and Contracts**: Serve as a liaison with our partners such as our accountant and manage the relationship. Manage insurance matters related to Accident and Travel Insurance with our insurance partner.
- ** Miscellaneous Tasks**:Procure office supplies. Manage miscellaneous purchases. Handle random tasks such as IT issues, calendar creation, organizing, etc.
**Profile**
- Fluent in Dutch and English.
- You are based in Belgium.
- Minimum 2-3 years of experience in administrative, HR or financial roles.
**Skills**
- Proficient in using Yuki, Officient, Deskflow, or similar platforms.
- Strong organizational and multitasking skills.
- Excellent communication skills and the ability to manage relationships effectively.
- Solid understanding of financial processes and an interest in financial management.
- Ability to work independently and efficiently.
- Ability to maintain a serious approach while thriving in a dynamic work environment.
**Position Details**
This is a temporary part-time position, starting in November 2024, as a maternity leave replacement. The role will initially involve approximately two months of training and job handover with the current Administrative, Financial & HR Officer. The temporary contract is expected to run until August 2025.
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