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Senior Project Manager Events
Il y a 3 mois
**BCD Meetings & Events is looking for a motivated and creative Senior Project Leader with good administrative skills. Would you like to join our team and help us realize nice projects and obtain happy customers?**
**Senior Project Manager Events (Hybrid)**
Fulltime (37,5u/week), Teleworking/Antwerpen - Berchem
As a Senior Project Leader, you will organize meetings, group bookings, and events for our corporate customers based in different EMEA countries. Does it give you the energy to deliver high quality while you keep an overview of the multiple projects you are managing at the same time? Then you are the one we are looking for
You will be part of the operational team of BCD M&E in Belgium that is responsible for the meetings & events of many customers, from simple meetings to more complex events. As the first point of contact for customers and suppliers, you will be responsible for handling the projects from A to Z. You will search, negotiate, and book hotel rooms, meeting locations, catering, transportation, restaurants, and activities. You will also take care of the financial reconciliation and other services the customers might ask for, such as building registration websites.
You will be the main contact for one of our new clients and start building a relationship with them. In case of growth of their business, you will take the lead in training other colleagues to make sure all processes are followed correctly.
**As a**
**Senior Project Manager Events**
**, you will**
- Source, research, negotiate (rates and terms & conditions), and facilitate proposals for group business travel, meetings, congresses, and events
- Create offers, calculate budgets and write chronological scenarios/project flows
- Manage the bookings with specialized software (project management tool, registration tool, sourcing tool, reporting tool, etc.)
- Maintain a good professional relationship with your customers and suppliers
- Handle requests with respect for Life Science Compliance policies, rules & regulations (training will be foreseen)
- Invoice booked services, verify client payments and manage commission process
- Responsible for Quality Control of meeting data, follow-up on inconsistencies, missing information
- Follow up on the after sales processes
- Work together with your colleagues as a strong team and be a secure back up for absent colleagues and mentorship over junior colleagues
**About you**:
- Good written and verbal communication skills in English, Dutch & French, knowledge of additional languages is an asset
- Degree in tourism or equivalent through experience
- Good computer skills, such as Microsoft Word, Excel, PowerPoint, and Outlook
- Interest in other Software, e.g., building registration websites through a special tool
- Knowledge of the MICE world and Life Science Rules and Regulations (for Belgium: Mdeon)
- Knowledge of Cvent (sourcing, budget, and registration tool) is a plus
- Respect deadlines as per the client’s Service Level Agreement
- Respect both the client’s, BCD’s, and EFPIA’s/Mdeon’s policies, rules, and regulations
- Ability to negotiate pricing & concessions and accept responsibility for projects
- Ability to work occasionally on flexible hours, including evenings and weekends when needed
- Ability to travel on-site for client projects
- Excellent customer service and phone
- Strong attention to detail
**W**
**ork location**
BCD Meetings & Events offers you a teleworking contract for this function. Our flex office in Antwerpen-Berchem (right across the train station) is available for team and client meetings. We meet in the office 1 day per week.
**About us**
BCD Meetings & Events is an independent part of BCD Group and a sister company of BCD Travel, the 3rd biggest travel management company in the world. We manage and streamline meetings, incentives and events for both big multinationals and smaller local companies.
BCD M&E has a team of about 1500 travel experts in about 50 different countries. Our headquarter is based in Chicago.
Our team is a mix of young talents and colleagues with many years of experience. Team spirit is of great importance
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