Executive Assistant to The CEO and Membership

Il y a 6 mois


Brussels, Belgique Eurogroup for animals Temps plein

The Executive Assistant to the CEO and Membership Assistant reports to the Operations Manager and works closely with the CEO plus the Membership Officer in the Development Team.

S/he must interact in a transparent and professional manner with a wide range of stakeholders (members, Board Members and staff). To perform this role successfully, s/he is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.

**Tasks**:

- ** EA to the CEO (45%)**:

- Day to day support to the CEO;
- Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements;
- Approve on behalf of the CEO expense claims and travel requests of the CEO line reports;
- Organise and prepare meetings with external stakeholders, representatives of Member Organisations, including gathering and preparing documents.
- ** Governance (15%)**
- Support the Operations Manager in the governance of the association;
- Help organise the quarterly Board Meetings by gathering and preparing documents, liaising with colleagues as necessary, preparing minutes.
- Help prepare the documents for the Annual General Meeting, prepare minutes, submit publication of changes to the Belgian authorities (Belgian Gazette, Crossroads Bank, UBO Register).
- ** Membership Assistant (40%)**:

- Assist with the execution of the membership engagement programme;
- Prepare, attend and follow up on meetings with Member Organisations;
- Monitor progress of delivery towards members;
- Collect relevant data and contribute to member reports;
- Assist with the recruitment of new members;
- Keep our CRM system up to date and ensure the team is using it accurately with regards to members.

**Skills and qualifications**:
Essential:

- Extremely organised with keen attention to detail and ability to manage and prioritise multiple tasks;
- Excellent time management;
- Ability to deal with pressure and change in calm and professional manner;
- Creative problem solver who is proactive and able to work independently as well as part of a team;
- Effective written and verbal communication skills;
- Excellent written and spoken English;
- Able to be combine assertiveness and diplomacy;
- Advanced user of software programs including spreadsheets, documents and presentations (Google Suite or alternative such as Microsoft), Salesforce, Jira, Confluence
- Affinity with animal welfare and relate to the vision and mission of Eurogroup for Animals.

Desirable:

- Proficiency in additional EU languages is desirable.

**Contract**:

- Permanent, full-time position (38h per week);
- Based at Eurogroup for Animals office, 29 rue Ducale, 1000 Brussels - Remote working possible;
- Only occasional work outside normal office hours (e.g. for AGM and Board meetings) which can be recuperated.



  • Brussels, Belgique Luminus Temps plein

    Publicatiedatum: 18 september 2024 - Brussels - Contract open-end As the **Personal Assistant to the CEO at Luminus**, you will play a crucial role in the efficient operation of the CEO office. You manage a wide range of executive and administrative support related taks, and acts as the liaison between the CEO and various **internal and external...


  • Brussels, Belgique Brussels Airport Temps plein

    **Be part of our beating heart** Brussels Airport wil bekend staan als een van de beste luchthavens ter wereld, een volledig verbonden economische hub voor mensen en bedrijven, het kloppende hart van Europa, waar klanten, innovatie en duurzaamheid centraal staan. Wil jij de luchthaven van vandaag en morgen helpen vormgeven? Stop met dromen en kom ons team...

  • Executive Assistant

    Il y a 4 mois


    Brussels, Belgique Hydrogen Council Temps plein

    **Job Experience**: **5 to 8 years** **Job Location**: **Brussels** **Expiration Date**: **03 Sep 2024** The Hydrogen Council is recruiting for an organized and experienced **Executive Assistant** to support the CEO and wider team in a dynamic, global environment. Are you interested in being at the forefront of the clean energy revolution and helping...


  • Brussels, Belgique Global Reporting Initiative Temps plein

    **Job description**: **Administrative Assistant to CEO** **Start Date**: ASAP **Salary**: €40,000 (gross per year on full time basis) **Location**: Brussels or Madrid **Contract**: 1 year initially - extension by mutual consent **Position summary** The Administrative Assistant will perform a wide range of tasks in organizational support of the Chief...

  • CEO Executive Assistant

    Il y a 6 mois


    Brussels, Belgique Lyreco Management Sas Temps plein

    Êtes-vous enthousiaste à l'idée de vivre une nouvelle aventure professionnelle ? Chez Lyreco, nous offrons plus qu'un emploi, une carrière ! Notre CEO est à la recherche d'un **CEO Executive Assistant **talentueux et ambitieux pour rejoindre notre équipe dans le cadre d'un CDI. Le poste sera basé sur Bruxelles. Lyreco est le leader européen et le...

  • Executive Assistant

    Il y a 3 mois


    Brussels, Belgique Unique Temps plein

    **Description**: Are you looking to work in an international environment in the heart of Brussels? One of the world's leading trade associations in the audiovisual sector is looking for an **Executive Assistant** (M/F/x)! Here is a snapshot of what your job would look like: - You are in charge of making meeting preparations and execution run smoothly; -...


  • Brussels, Belgique Fluxys Temps plein

    Will you help us change the world? Fluxys is an international energy infrastructure group with 1, employees active in gas transmission & storage and liquefied natural gas terminalling. As a purpose-led company, we’re committed to fast-track the shift to a carbon neutral world. We explore new technologies and invest in infrastructure to accommodate...


  • Brussels, Belgique Teneo Temps plein

    **Role**: We are searching for an Executive Assistant to join our team at Teneo Brussels to be responsible for the administrative support to the President of Teneo Europe, the CEO of Teneo Brussels, and another senior colleague on the Teneo team, and to proactively support and anticipate their needs and priorities. Key responsibilities include daily diary...

  • Personal Assistant To The Ceo

    il y a 4 semaines


    Brussels, Belgique Sodexo België Temps plein

    It all starts with the everyday! As the market leader in Belgium in catering and facility services, we contribute to a sustainable future, a positive impact on the environment, and a safe working environment for all our employees through our core values of team spirit, service, and progress. Are you ready to make a real impact? As the CEO's Personal...


  • Brussels, Belgique ING Temps plein

    **Executive Management Assistant**: **Role & work environment**: Give pro-active and efficient support to one executive committee member **Your key responsibilities**: - Follow-up of the mailbox - Collect information/consolidate documents to prepare the meetings - Pro-actively plan meeting preparations and debriefings - Follow-up and manage the diary -...

  • Executive Assistant

    Il y a 6 mois


    Brussels, Belgique Arcadius Temps plein

    **Your function**: As an Executive Assistant at Arthur D. Little, your primary responsibilities will include: - Coordinate and organize (global) travel arrangements, including flights, trains, hotel accommodations and visas. - Ensure seamless travel logistics for executives, optimizing time and resources. - Schedule and coordinate meetings for partners,...


  • Brussels, Belgique AMICE Temps plein

    **Job Category**: **Administration** **Job Experience**: **1 to 3 years** **Job Location**: **Brussels** **Expiration Date**: **26 Sep 2024** **Membership and Support Officer** **Brussels, Belgium** **About the Organisation**: The Association of Mutual Insurers and Insurance Cooperatives in Europe (AMICE) is the voice of the mutual and cooperative...


  • Brussels, Belgique EVVE Temps plein

    **Job Category**: **Administration** **Job Experience**: **1 to 3 years** **Job Location**: **Brussels** **Expiration Date**: **02 Jan 2025** **The Association for Energy Cost Allocation (E.V.V.E)** is the voice of energy and water data management in Europe. Guided by the belief that you can't manage what you don't measure, we unite leading companies...

  • Membership Intern

    Il y a 3 mois


    Brussels, Belgique Hydrogen Europe Temps plein

    Hydrogen Europe Hydrogen Europe is the European association representing the interests of the hydrogen industry and its stakeholders and promoting hydrogen as an enabler of a zero-emission society. With more than 600+ members, including 40+ European regions and 30+ national associations, we encompass the entire value chain of the European hydrogen and fuel...


  • Brussels, Belgique Syensqo Temps plein

    Syensqo is all about chemistry. We’re not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet’s beauty for...


  • Brussels, Belgique D-Network Temps plein

    Company Cette entreprise innovante développe des solutions de paiement électronique. Elle offre la possibilité d'utiliser une carte à puce pour des avantages légaux supplémentaires. Grâce à cette carte, les employés n'ont plus besoin de titres-repas en papier. C'est mieux pour l'environnement, rentable et facile à utiliser...


  • Brussels, Belgique Lie Detectors Temps plein

    **Job Category**: **Administration** **Job Experience**: **5 to 8 years** **Job Location**: **Brussels** **Expiration Date**: **01 Nov 2024** Lie Detectors is looking for a full-time Senior Executive Assistant to support the work of our Executive Director. In a busy and mission-driven executive office, the most important task of this role is exercising...


  • Brussels, Belgique Lie Detectors Temps plein

    **Job Category**: **Administration** **Job Experience**: **5 to 8 years** **Job Location**: **Brussels** **Expiration Date**: **12 Nov 2024** Lie Detectors is looking for a full-time Senior Executive Assistant to support the work of our Executive Director. In a busy and mission-driven office the most important task of this role is exercising keen...

  • Executive Assistant

    il y a 1 mois


    Brussels, Belgique Community of European Railway and Infrastructure Companies (CER AISBL) Temps plein

    **Job Category**: **Administration** **Job Experience**: **5 to 8 years** **Job Location**: **Brussels** **Expiration Date**: **04 Dec 2024** **The Community of European Railway and Infrastructure Companies (CER) **office is located in the European neighbourhood in Brussels and includes 17 staff members. CER is currently seeking to hire a motivated &...

  • Executive Assistant

    Il y a 6 mois


    Brussels, Belgique Unique Temps plein

    **Omschrijving**: Reporting to the General Delegate / EU Advocacy Director,** the Executive** **Assistant's responsibilities** include scheduling meetings and appointments, support with the preparation of the meetings in an online format, making office supplies arrangements, managing the General Delegate’s agenda, greeting visitors, providing high level...