Executive Assistant to The CEO and Membership
il y a 2 jours
The Executive Assistant to the CEO and Membership Assistant reports to the Operations Manager and works closely with the CEO plus the Membership Officer in the Development Team.
S/he must interact in a transparent and professional manner with a wide range of stakeholders (members, Board Members and staff). To perform this role successfully, s/he is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
**Tasks**:
- ** EA to the CEO (45%)**:
- Day to day support to the CEO;
- Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements;
- Approve on behalf of the CEO expense claims and travel requests of the CEO line reports;
- Organise and prepare meetings with external stakeholders, representatives of Member Organisations, including gathering and preparing documents.
- ** Governance (15%)**
- Support the Operations Manager in the governance of the association;
- Help organise the quarterly Board Meetings by gathering and preparing documents, liaising with colleagues as necessary, preparing minutes.
- Help prepare the documents for the Annual General Meeting, prepare minutes, submit publication of changes to the Belgian authorities (Belgian Gazette, Crossroads Bank, UBO Register).
- ** Membership Assistant (40%)**:
- Assist with the execution of the membership engagement programme;
- Prepare, attend and follow up on meetings with Member Organisations;
- Monitor progress of delivery towards members;
- Collect relevant data and contribute to member reports;
- Assist with the recruitment of new members;
- Keep our CRM system up to date and ensure the team is using it accurately with regards to members.
**Skills and qualifications**:
Essential:
- Extremely organised with keen attention to detail and ability to manage and prioritise multiple tasks;
- Excellent time management;
- Ability to deal with pressure and change in calm and professional manner;
- Creative problem solver who is proactive and able to work independently as well as part of a team;
- Effective written and verbal communication skills;
- Excellent written and spoken English;
- Able to be combine assertiveness and diplomacy;
- Advanced user of software programs including spreadsheets, documents and presentations (Google Suite or alternative such as Microsoft), Salesforce, Jira, Confluence
- Affinity with animal welfare and relate to the vision and mission of Eurogroup for Animals.
Desirable:
- Proficiency in additional EU languages is desirable.
**Contract**:
- Permanent, full-time position (38h per week);
- Based at Eurogroup for Animals office, 29 rue Ducale, 1000 Brussels - Remote working possible;
- Only occasional work outside normal office hours (e.g. for AGM and Board meetings) which can be recuperated.
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