Finance and Operations Officer
il y a 1 mois
**Job Category**:
**Finance / Banking**
**Job Location**:
**Brussels**
**Expiration Date**:
**31 May 2024**
BPIE Brussels is looking for a Finance and Operations Officer to strengthen the **operational team** capacity. The position offers perspectives for growth and professional development **on operational and strategic levels**. Our new **Finance and Operations Officer** will join our team and report directly to our **Head of** **Finance & Operations** to support BPIE with an efficient **coordination of operations activities, while working closely with all BPIE team members and with external providers and consultants.**
**RESPONSIBILITIES**
**Finance**
- Support with the recording of incoming invoices in the accounting system (account assignment);
- Reconcile the monthly bank statements;
- Support cash-management activities;
- Assist the preparation of periodical financial reports;
- Check and track travel requests and corresponding expenses claim for reimbursement and check invoices;
- Check time sheets and report allocated hours to respective projects;
- Support the updates of project budget tracking files;
- Support with financial planning and budgeting;
- Assist with the preparation of annual financial accounts and related audit;
**Operations**
- Provide daily administrative support and guidance about internal procedures;
- Assist with the maintenance and update of the HR records and data;
- Assist the drafting and preparation of employment contracts and amendments;
- Support the recruitment and onboarding process;
- Provide logístical support for in-house and external meetings and events in coordination with project coordinators;
- Organize the maintenance of office common areas;
- Support reception management (calls, welcoming visitors, delivery, etc.);
- Provide support to HR process when needed (onboarding, recruitment, learning, wellbeing, etc.).
**QUALIFICATIONS**
- Higher education or equivalent professional training in relevant discipline, such as accounting, languages, HR, finance, business administration
- One or two years' relevant experience in the field
- Knowledge of MS Office and an affinity with Excel are strongly recommended
- Attention to detail and service oriented attitude
- Highly proficient in spoken and written English
**Do not forget to mention that you found this job ad on the Euractiv Jobsite
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