HR Coordinator

il y a 3 jours

Brussels, Belgique Portland Communications Temps plein

Portland is a fully integrated communications consultancy trusted by some of the highest profile organisations, governments, and individuals in the world with global offices in Berlin, Paris, Brussels, Washington DC, Singapore, Doha and Nairobi, as well as in London. We advise some of the world’s best-known brands.

We are pioneers in integrated public affairs and communications campaigns, helping clients manage their reputation, improve their visibility and media coverage - and deliver global campaigns across multiple platforms.

Our teams of experienced and multilingual consultants invest time to understand clients from the inside out, work with them to set clear strategic direction, and then bring the whole of Portland’s abilities to bear to deliver their objectives.

At Portland we never rest on our laurels; we constantly strive to improve our work and be at the forefront of the industry.

**Expertise Team**

Portland is an ever-changing business. This presents both challenges and opportunities to HR in meeting the needs of a fast-growing business.

As an International HR team of 10, we seek to be pro-active in meeting business deliverables - from recruitment, reward, learning and development, employee relations and succession planning.

We are now seeking an exceptional HR Coordinator based in Brussels to learn new skills and support the function as we deliver our ambitious HR goals.

**The Role**

The HR Coordinator position at Portland is an exciting opportunity for someone who has a keen interest in gaining generalist operational experience as part of a dynamic HR team in a fast-growing agency.

Key responsibilities
- To undertake payroll administration processing of international employee salaries, joiners, leavers, benefits premiums, bonus and ad hoc amendments in consultation with Finance;
- Provide employees with support and guidance on Company policy and procedure;
- Be a first point of contact for employees on Company benefits. Ensure that all benefit vendors including Pension Scheme, Health insurance and Meal Vouchers providers receive timely payment and maintain the benefits administration;
- Assist with the production of the HR management data and data analysis and interpretations when required;
- Manage intern onboarding and induction of new joiners;
- To undertake and manage the HR administration of contractual changes, including the preparation of associated documentation and payroll documentation;
- To assist the HR Business Partners and relevant Advisors with the coordination of training and oversee administration in relation to training, health and wellbeing, recruitment, and other such projects in line with the HR Team strategy;
- To support the recruitment across our International Intern programmes, owning relationships, and ensuring timely delivery for all parties involved;
- Provide support to HR project work and other initiatives;
- To operate effective and efficient administrative processes throughout the employee lifecycle;
- To jointly manage the HR database with the HR Administrator;
- To undertake updates of HR documentation as and when necessary;
- Support the development of the HR Administrator.
- To undertake any additional One Portland and Operations team tasks and duties as assigned from time to time to meet the needs of the business;
Providing a quality service

You must:

- Have excellent attention to detail.
- Be driven and proactive with ability to work autonomously.
- Be organised and comfortable juggling multiple work streams.
- Strong verbal and written and communication skills.
- Have the ability to work well under pressure in a fast-paced environment.

Personal effectiveness

You must:

- Be logical, quick, and flexible with a result orientated approach.
- Have the ability to come up with innovative solutions.
- Be technically astute with experience of Microsoft Excel, PowerPoint, and Word.
- Have excellent interpersonal and communication skills.
- Be reliable, flexible, and adaptable.

Team working and projects

You must:

- Be able to work with and communicate effectively with others in the team.
- Be able to take direction and report progress on your work with others.
- Be able to manage projects independently as required.
- Be a great team player.

**Qualifications and experience**

You must:

- A commitment to a career in HR with 2-3 years’ experience of working in HR department.
- Have previous experience working in an office environment.
- Good administration skills with ability to multi-task and manage conflicting deadlines
- Business fluency and writing in English and French.
- Experience of working as part of an international team.

Desirable
- Business fluency and writing in German.
- A desire to work with and support people.
- Willing to work towards HR qualifications.

**What we offer in return**
- We are committed to employee development and have an open doors culture where you will have the opportunity to learn from some of the most experie

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