Executive Assistant
il y a 1 mois
Functieomschrijving
The Executive Assistant will provide administrative support to three directors and will be responsible to:
- Have the highest standards of integrity and behavior when working
- Be the public face of the directors you support, and represent them
- Be fully aware of and current with the supervisors’ responsibilities.
- Communicate effectively with internal and external partners at all levels, including on confidential and critical matters.
Perform administrative tasks for directors, as requested, including:
- Calendar Coordination
- Travel Coordination
- Business Expense Reporting: collect receipts, enter expenses into expense reporting system (Concur) and maintain documentation for submitted expenses in compliance.
- Procurement
- Answer phones, direct inquiries and ensure back-up coverage for the directors you support, when needed.
- Deliver an excellent visiting experience to visitors.
- Document Preparation: Draft memorandums, correspondence, and/or presentations as needed. Critically review and proofread documents.
- Appropriately handle documents and matters of a highly confidential nature with discretion
Profiel
- A certificate and/or formalized training as an administrative assistant is preferred. Bachelor’s degree in office management or equivalent is a plus.
- Position requires a minimum of 3-5 years of experience serving in an administrative role at executive level.
- Fluency in oral and written English is mandatory. Additional languages, especially oral Dutch or French are an asset.
- Proficiency in Microsoft Office programs, including intermediate to advanced proficiency in Outlook, OneDrive, Word, Excel and PowerPoint is required.
- Prior experience with expense reporting is required.
- Experience coordinating domestic and international travel (and associated documentation), including flight, hotel and transportation, is required.
- Must have excellent time management skills.
- A technologically savvy problem solver is required.
- Expertise in document preparation, redlining, and proofreading is required.
- Strong interpersonal skills, excellent attention to detail and ability to exercise both discretion and sound judgment are required.
- Must be a self-starter with ability to work independently in the absence of supervisors, and to multitask and prioritize workload against critical deadlines in a dynamic, fast-paced, multicultural, international environment is required.
- Ability to anticipate stakeholder needs without direct instruction and be proactive in addressing them is required.
- Strong organizational skills and the proven ability to prioritize work is required.
- Must be a strong team player with the ability to coordinate with other administrative staff and provide support
Jobgerelateerde competenties
- De betaling van bestellingen opvolgen (voorwaarden, facturatie,...) of overmaken aan de betreffende dienst (boekhouding, juridische zaken,...)
- Kostenramingen opstellen
Technische en commerciële gegevens overmaken aan klanten, verkopers,... (planning, prijs, betaling,...)
- Klanten of leveranciers opvolgen
Oplossingen voorstellen in geval van problemen (levering, garantie, reglement,...)
- Telefonische oproepen ontvangen
Klanten informeren (opvolging van de bestelling, informatie,...)
- Bestellingen registreren
Voorwaarden controleren (leveringstermijnen, verpakkingswijze,...)
De klant of de verkoper erover inlichten
- De vraag van de klant technisch en commercieel onderzoeken (termijn van fabricatie, beschikbaarheid van producten, kost,...)
Aanbod
Salary package according your experience.
Bedrijfsinfo
IT Sector
Plaats tewerkstelling
1000 BRUSSEL
Vereiste studies
- Academisch (gerichte) bachelor (ABA)
- gelijkwaardig door ervaring.
Werkervaring
- Geen ervaring
Talenkennis
- Engels (zeer goed)
- Frans (zeer goed)
Contract
- Interim Job (uitsluitend voor uitzendkantoren)
- Voltijds
- Dagwerk
Plaats tewerkstelling
- 1000 BRUSSEL
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