Trade Association Administrative Executive

il y a 4 jours


Brussels, Belgique Grayling Temps plein

**GRAYLING BXL Office - Trade Associations Executive**

We are expanding our EU Public Affairs Team with the appointment of an Administrative Executive to join specifically our Trade Association Management Practice. Currently, Grayling provides secretariat support to several European trade associations, alliances and coalitions in the transport, environment, energy, and food sectors.

**The tasks of the TA Executive, under the supervision of the Trade Association Director, will be to**:
Support the oragnisation of meetings and (digital) events
- The organisation of the associations’ meetings such as General Assemblies, Board of Directors, and other high-level meetings. This includes sending invitations, preparing the rooms, registering participants, ordering catering, handing out badges, responding to logístical queries (ordering of taxis etc), ordering print-out of communication materials etc
- The organisation of online events such as webinars, seminars
- The organisation of larger conferences in Brussels and abroad, including by researching and booking appropriate locations and catering services.

Support the administration
- Relay incoming messages by phone and mail to the team
- Membership lists and distribution lists
- The office supplies to the associations
- Archiving and filing

The organisation of travel
- Be fluent in English and French, and ideally Dutch
- Have minimum 3 years of experience as administrative assistant
- Previous experience in a trade association is a plus
- Have a good knowledge of MS Office and Outlook
- Be able to take initiatives and demonstrate pro-activeness
- Have good organisational skills and be able to multi-task
- Be flexible: your tasks may evolve according to our needs
- Be at ease when working in a multi-national team, with senior business leaders, Directors of Boards
- Have excellent communication and inter-personal skills
- Demonstrate strong attention to details
- Be solution-oriented: hands-on, take responsibilities and find appropriate solution to any problem

**What are we offering in return?**
- Be part of an award-winning team of 25+ consultants with an outstanding team spirit
- Working within the Brussels EU-bubble but also at the international level and with travel
- The chance to work for an exciting range of organisations in varied sectors
- An exciting and challenging role, with further personal development

**ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.**

**Do not forget to mention that you found this job ad on the EURACTIV Jobsite


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