Coordinator, Brussels Office

il y a 2 jours

Brussels, Belgique Managed Funds Association Temps plein

**Position Summary**: The Managed Funds Association, based in Washington, D.C., New York, and Brussels, represents the global alternative investment industry by advocating for public policies that foster efficient, transparent, fair capital markets, and competitive tax and regulatory structures.

**Essential Responsibilities**:

- Provide strong administrative and organizational support to Managing Director, Head of EU Government Affairs.
- Coordinate meeting schedules, organize and participate in conference calls for the executive and respective committees and forums.
- Manage the planning and execution of key meetings, including content preparation and coordination with meeting participants to compile materials, scheduling, and logistics.
- Document and record the Managing Director’s key meetings involving members and prospective members in the organization’s internal customer relationship management platform.
- Correspond with senior policy officials and members in the EU, UK, and internationally while maintaining strict confidentiality with all information acquired.
- Assist Managing Director, Head of EU Government Affairs, with MFA’s EU engagement and business development strategy.
- Prepare, organize, and distribute official correspondence for Managing Director and other executives.
- Assist in preparation of presentations (PowerPoint) with input from the Managing Director.
- Update internal and external documentation involving members, Board of Directors, and perspective members.
- Arrange international travel arrangements to facilitate individual and group meetings with the association’s members, public officials, and government regulators.
- Provide invoice support and expense statement preparation, to include verifying charges, facilitating approval process, and reporting.
- Coordinate office maintenance requests, receive post/deliveries, process shipments, and maintain office supply inventory. Manage relationships with vendors and service providers.
- Support the development and implementation of policies for the operations and administrative teams.
- Support strong collaboration and coherence across MFA’s international offices.
- Perform other duties, as assigned.

**Qualifications and Requirements**:

- Bachelor’s degree is preferred.
- Minimum of 3 years’ experience in executive support at an association, or related experience. Financial services industry experience is a plus.
- Strong computer skills to include but not limited to Microsoft Outlook, Word, PowerPoint, Excel, and Concur. Experience with using video conferencing tools is required.
- Fluent English required, French and other European languages desirable.
- Ability to work collaboratively in a team-oriented culture that values the importance of being a good teammate, communicator, and partner.
- Demonstrated ability to self-start, think ahead, problem solve, and engage proactively.
- High level of tactfulness, emotional intelligence, professionalism, and attention to details. Eager to learn new skills and have an interest in EU public policy.
- Ability to excel under pressure and is confident handling last-minute details and changes.
- Excellent written and verbal communication skills.
- Strong time management skills and ability to multi-task projects in a fast-paced environment.

**Do not forget to mention that you found this job ad on the EURACTIV Jobsite

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