Office Assistant

Il y a 2 mois

Brussels, Belgique ECTRI Temps plein

ECTRI (European Conference of Transport Research Institutes) is an international non-profit association created in 2003. It is composed of 29 leading national transport research institutes and universities from 20 European countries united to promote the excellence of European transport research. All together they account for more than 4,000 European scientists and research staff in the field of transport. In order to support the team and further improve the services for its Members, ECTRI is looking for an: Office Assistant

IMPORTANT NOTICE:
I. Main missions

ADMINISTRATIVE MISSIONS
- Build and preserve trusted relationships with our Members, address Members’ needs quickly and effectively
- Be a point of contact for general enquiries, handle incoming/outgoing general (e)mail and calls
- Liaise with suppliers and external stakeholders, and follow up on contracts
- Coordinate all office and building matters, including ordering office supplies and furniture
- Coordinate staff travel arrangements, including booking transport and accommodation
- Organise meetings, events and conferences, including preparing internal and external meetings’ files, setting up meeting rooms
- Implement and maintain internal procedures and office administrative systems, notably documents archives
- Manage databases and distribution lists

ACCOUNTING MISSIONS
- Follow up finances: in and out invoicing, bank accounts, liaise with external accountants to process invoices, prepare and track payments, and update internal tracking of outgoing invoices
- Monitor office budgets and provide regular expenditure reports
- Contribute to the annual cash accounting and risk analysis
- Prepare EU project financial reporting and support EU projects management and tasks

COMMUNICATION MISSIONS
- Support communication tools development (leaflet, newsletter and banner)
- Update Website, Social Media and Members’ area content
- 5 years relevant professional experience, in particular within non-profit association
- Full proficiency in English; good command of French; other languages will be an asset
- Knowledge in accounting, financial management and communications will be an asset
- Excellent interpersonal, organisational and time management skills
- Rigoristic and keen eye for details
- Proactive, dynamic, flexible and able to work under pressure with a professional attitude
- Eager to work in a multicultural environment

III. Miscellaneous
- The recruited person will work within the Secretariat under the Secretary General and President’s responsibility
- Some IT knowledge will be an asset, in particular with the following software: Publisher, Adobe suite (Photoshop, InDesign), WordPress (or other CMS system) and CRM platform (Members’ area management)
- Full-time contract with non-fixed term under Belgium laws; part-time might be considered (please mention it explicitly in your letter)
- Job based in Brussels, Belgium
- Applicant must be legally entitled to work in Belgium
- Gross salary ranges from EUR 25K to EUR 40K per year depending on experience and working time (full/part time)
- Other advantages: lunch vouchers, eco-cheques, 13th month, flexitime
- Availability: immediate

**Do not forget to mention that you found this job ad on the EURACTIV Jobsite

  • Office Assistant

    Il y a 2 mois

    Brussels, Belgique Oceana, INC Temps plein

    Oceana is looking for an Office Assistant (part-time) to support Brussels office needs by ensuring the smooth running of the office on a day-to-day basis and give support to the accounting team for maternity cover from July to February. The Office Assistant will report to the Finance Director (based in Madrid) and will coordinate office maintenance, purchase...

  • Office Assistant

    Il y a 2 mois

    Brussels, Belgique Robert Half Belgium Temps plein

    **Robert Half** is momenteel op zoek naar een **Office Assistant NL / FR** (m/v/x) voor een bedrijf gelegen in **Brussel.** **Robert Half** is momenteel op zoek naar een **Office Assistant NL / FR** (m/v/x) voor een bedrijf gelegen in **Brussel.** Onze klant is actief in de **banking sector.** De **verantwoordelijkheden** voor deze functie als **Office...

  • Office Assistant

    il y a 1 semaine

    Brussels, Belgique Robert Half Belgium Temps plein

    **Robert Half** recherche un(e)** Office Assistant FR/EN/NL **(h/f/x) pour rejoindre une entreprise basée à **Bruxelles** et facilement accessible en transports en commun. **Robert Half** recherche un(e)** Office Assistant FR/EN/NL **(h/f/x) pour rejoindre une entreprise basée à **Bruxelles** et facilement accessible en transports en commun. Notre...

  • Office Assistant

    il y a 1 mois

    Brussels, Belgique Robert Half Belgium Temps plein

    **Robert Half** recherche un(e)** Office Assistant **(h/f/x) pour rejoindre une entreprise basée dans le **centre de Bruxelles.** **Robert Half** recherche un(e)** Office Assistant **(h/f/x) pour rejoindre une entreprise basée dans le **centre de Bruxelles.** Notre client est une entreprise agréable active dans le **secteur de la communication. **Vous...

  • Office Assistant

    il y a 2 semaines

    Brussels, Belgique Walters People Temps plein

    As a growing company, Robert Walters is constantly looking for future talents to enrich our teams.For our Head Office situated in Brussels (Ixelles), we are looking for a motivated Office Assistant. In this role as an Office Assistant, you will directly report to the Office Manager and support him with the running of our different offices.Robert WaltersAs an...

  • Office Assistant

    il y a 2 semaines

    Brussels, Belgique Walters People Temps plein

    As a growing company, Robert Walters is constantly looking for future talents to enrich our teams.For our Head Office situated in Brussels (Ixelles), we are looking for a motivated Office Assistant. In this role as an Office Assistant, you will directly report to the Office Manager and support him with the running of our different offices.Robert WaltersAs an...

  • Office Assistant

    il y a 2 jours

    Brussels, Belgique Tempo-Team Temps plein

    functiegroep Administratie- - referentie DUOTT-1226302 jobdetails We zijn op zoek naar een gemotiveerde office assistant/management assistant voor onze klant in Brussel. Je hebt een bachelor op zak en reeds een eerste ervaring? TOP! Solliciteer dan meteen. Je staat in voor het onthaal van bezoekers en klanten. Ook beantwoord je de inkomende telefoons en...

  • Office Assistant

    Il y a 2 mois

    Brussels, Belgique Robert Half Belgium Temps plein

    Robert Half is momenteel op zoek naar een **gedreven office assistant** voor een dynamische onderneming in regio Hasselt. Robert Half is momenteel op zoek naar een **gedreven office assistant** voor een dynamische onderneming in regio Hasselt. Voor onze klant, een gerenommeerd en financieel gezond bedrijf gelegen in regio Hasselt, zoeken wij momenteel naar...

  • Office Assistant

    il y a 1 mois

    Brussels, Belgique Robert Half Belgium Temps plein

    Om het team van onze klant te versterken, is Robert Half momenteel op zoek naar een **Office Assistant**. Om het team van onze klant te versterken, is Robert Half momenteel op zoek naar een **Office Assistant**. Onze klant is een hoog aangeschreven firma in een **academische sector.** Op zoek naar een gevarieerde functie in een organisatie waar ruimte is...

  • Office Assistant

    il y a 7 jours

    Brussels, Belgique Progressis Temps plein

    Job Role- Administration Jobs- Contract Type- Perm- Location- Brussels Centre- Salary- €2,600 - €2,900- Date Added- 20/02/2023- Date Expires- 20/03/2023- Industry- Professional Services**Looking for an Office Assistant position? We have a job for you !** **We are currently recruiting an Office Assistant for one of our clients, an international company...

  • Office Assistant

    Il y a 2 mois

    Brussels, Belgique Unique Temps plein

    **Omschrijving**: **Wij zijn op zoek naar een Office Assistant om de afdeling Office & Events bij te staan in haar dagelijkse taken.** De Office Assistant rapporteert aan de Office & Events Manager. **TAKEN** Bibliotheek: - Bestellen van boeken en opvolgen van leveringen - Bestellen en verlengen van abonnementen - Reageren op specifieke verzoeken van...

  • Office & Administrative Assistant

    il y a 1 semaine

    Brussels, Belgique Robert Half Belgium Temps plein

    **Robert Half** is momenteel op zoek naar een **Office & Administrative assistant **(m/v/x) voor een bedrijf gelegen in **Oudergem.** **Robert Half** is momenteel op zoek naar een **Office & Administrative assistant **(m/v/x) voor een bedrijf gelegen in **Oudergem.** Onze klant is actief in de **Bouwsector.** De **verantwoordelijkheden** voor deze functie...

  • Office Assistant

    Il y a 2 mois

    Brussels, Belgique Gentis Recruitment Temps plein

    For one of my clients, present in his sector for over 50 years, I am looking for their new Office Assistant - Welcoming visitors and clients - Manage the incoming calls and the general mailbox - Responsible for the daily running of the office - Be the contact person for the suppliers and do the follow up of the contracts - Assist the CEO and the manager in...

  • Office Assistant

    Il y a 2 mois

    Brussels, Belgique European DIGITAL SME Alliance Temps plein

    Europe is experiencing exciting and challenging times. Digital tools and technologies are ever-more shaping our daily lives and transforming different sectors. The European DIGITAL SME Alliance is tasked to represent and support the main driver of such changes in Europe - small and medium-sized enterprises (SMEs) in the ICT sector. Representing over 45,000...

  • Office Assistant

    Il y a 2 mois

    Brussels, Belgique European DIGITAL SME Alliance Temps plein

    **IMPORTANT NOTICE**: Europe is experiencing exciting and challenging times. Digital tools and technologies are ever-more shaping our daily lives and transforming different sectors. The European DIGITAL SME Alliance is tasked to represent and support the main driver of such changes in Europe - small and medium-sized enterprises (SMEs) in the ICT sector....

  • Office Assistant

    Il y a 2 mois

    Brussels, Belgique PTC Group Temps plein

    Our client is a leading strategic consulting firm specializing in public affairs. Based in Spain, Portugal, and Brussels.We are currently seeking an Office Assistant for the Brussels office (located next to the Parliament).Responsibilities:Position located at the reception desk (handling visitors, clients, and suppliers). Managing the agenda of the assigned...

  • Office Assistant

    Il y a 2 mois

    Brussels, Belgique HAYS Temps plein

    Bruxelles | Customer / office assistant | Secteur Co-working | Temporaire en vue de fixe| Fr/Nl/Angl1102214 **Votre nouvelle fonction** Hays est à la recherche d’un(e) Customer Assistant / Office Manager pour un de nos clients situé à Bruxelles. Le package de tâches est très varié et se compose de différents aspects tels que l’accueil des clients,...

  • Office Assistant

    il y a 1 mois

    Brussels, Belgique NotermansConsult Temps plein

    Office Assistant Als bedrijf zijn wij toegewijd aan duurzaamheid en brengen we verschillende partners samen op ons platform met als slogan ‘Sustainability is a verb’. Wij zijn onder andere gespecialiseerd in het duurzaam en proactief beheer van het patrimonium van overheden en privé-eigenaars in de BeNeLux. Een greep uit jouw werkpakket: Je zorgt...

  • Junior Receptionist

    il y a 1 semaine

    Brussels, Belgique Progressis Temps plein

    Job Role- Reception Jobs- Contract Type- Perm- Location- Brussels South- Salary- €2,000 - €3,000- Date Added- 14/04/2023- Date Expires- 12/05/2023- Industry- Law**Looking for a junior Receptionist / All-round Office Assistant position in Brussels ? We have a job for you !** **Excel Careers and Excel Interim provide multilingual administrative support...

  • Office Assistant

    il y a 1 mois

    Brussels, Belgique SASMAR Temps plein

    SASMAR is currently seeking an Office Assistant to join our team. With our headquarters based in Brussels, Belgium, and operations in Sydney, Hong Kong, Mumbai, Malta, London, and Chicago, we are a fast-growing pharmaceutical company that specializes in personal care and fertility products, including our renowned Conceive Plus brand. Our products are...