Program Officer

Il y a 6 mois

Etterbeek, Belgique Near East Foundation Temps plein

**Title**: Program Officer

**Reports to**: Director, EU

**Location**: Brussels, Belgium

**Salary**: €37,500 - €45,400

**Travel**:10%

**Position Description**

**Responsibilities**

**Project Management Support**:

- Collaborate with country teams to draft comprehensive project milestones with clear timelines to support planning and follow up.
- Convene regular meetings with country project managers to monitor progress, identify challenges, and coordinate support from HQ teams.
- Support country teams in regular expenditure reviews to ensure adherence to budgets.
- Work closely with the compliance team to support country teams’ adherence to organizational policies, procedures, and regulations, including compliance with finance, procurement, and human resources guidelines.

**Reporting and Communications**:

- Coordinate with country teams to gather necessary data and information for reporting purposes.
- Support the preparation and submission of high-quality donor reports, including progress reports, financial reports, and other documentation as per donor guidelines and deadlines.
- Contribute to the development of communication materials, such as success stories, case studies, and reports, highlighting the impact of our programs and initiatives.

**Contract Management**:

- Assist in the administration of project contracts, ensuring accurate and up-to-date contract documentation.
- Support the management of contracts with consultants, suppliers, and implementing partners, ensuring compliance with organizational policies and donor requirements.
- Maintain accurate and up-to-date project documentation, including contracts, reports, meeting minutes, and other relevant materials.
- Review and analyse contracts to ensure adherence to support compliance with terms.
- Work with internal to address any contract-related issues or concerns.

**Other**:

- Participate in visits to project sites to monitor progress, provide support, and identify areas for improvement.
- Provide technical assistance and capacity building support to country teams in project management and reporting through mentoring, and knowledge sharing activities.
- Assist in the preparation and facilitation of meetings, workshops, and trainings with stakeholders, partners, and beneficiaries.
- Provide support to other country teams, upon needs.

**Business Development support**:

- Funding insight and landscape analysis on EU institutions and European Member States, with a focus on identifying relevant funding and partnership priorities, potential funding opportunities, monitoring calls for proposals and assessing the scope for collaboration and success.
- Contribute to the development and maintenance of strong relations and engagement with current and prospect donors.
- Identify, liaise, and build and nurture partnerships with key strategic EU-based stakeholders including relevant governments, non-governmental actors, civil society, peer organisations and networks, academic institutions and others

**Qualifications**
- A Bachelor's Degree in a relevant field (such as international development, project management, or a related discipline); Master’s Degree is an advantage.
- 3 years of experience in project management, contract management, and/or donor reporting, preferably in the international development and humanitarian sector.
- Sound understanding of project management principles and practices.
- Familiarity with contract administration and compliance.
- Understanding of EU policies, the functions of and workings of the EU institutions.
- Experience working with EU-funded projects and programmes.
- Excellent written and verbal communication skills in English. Knowledge of Arabic is highly desirable and French would be an asset.
- Strong analytical and problem-solving abilities.
- Ability to work effectively in a team and independently, with mínimal supervision.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability and willingness to travel to program locations.

**Required Qualification**

**To apply**:

- Cover letter outlining all relevant experience, how you meet the essential criteria.
- Curriculum Vitae.
- List of three references (including one from current, or most recent, employer). You will be given further notice prior to us contacting references.

**The Near East Foundation promotes Equal Employment Opportunities for all applicants seeking employment and NEF employees.**

**Pre-employment Checks**
- A satisfactory Restricted Party Screening.
- Receipt of satisfactory references.
- Workplace Verification Check.

**Benefits**

NEF Belgium offers a comprehensive benefits package which includes: 20 Statutory Annual Leave Days, 11 Holidays; employer paid private medical, dental and, vision coverage for the employee; private pension with 8% employer contribution, and more

**NEF's strength is its people.** Our team is our fuel to achieving the innovation, quality programming, community focus, mutual trus

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