Events & Operations Officer - Maternity Leave Cover
il y a 3 semaines
**WE'RE HIRING**
**Events & Operations Officer - maternity leave cover**
- **Type of position**: maternity leave cover**:
- 100%** or **Part-time **(see below)
- **Contract dates**:03/06/2024 - 15/11/2024 **(5.5 months)**:
- **Location**: Brussels-based (hybrid work setup - 50% from ZWE office, 50% from home)
- **Application deadline**: 5 May 2024
**About us**
is the European network of communities, organisations, local leaders, experts, and change agents working towards **a better use of resources and the elimination of waste in our society**. We advocate for sustainable systems and the redesign of our relationship with resources, to accelerate a just transition towards zero waste for the benefit of people and the planet. The ZWE network now includes 35 members from 28 European countries and works with topics across the whole chain.
From product design to reusability to end-of-pipe waste management solutions, from the phase-out of plastics to municipal zero waste strategies, our scope has significantly expanded but our mission and vision remain the same - a zero waste, fairer, inclusive, circular Europe for all (and planet, too, while we’re at it). We are a successful and fast-growing independent NGO where personal development, fairness and inclusiveness are high on the agenda.
We are the proud founders of the, through which we offer zero waste certifications to cities, municipalities and small businesses. We are founding member of various movements and coalitions that are hosted under our entity (such as ), and are the European chapter of the ,
**Our ZWE values**
- We are **purpose-driven**, always putting forward a solution-oriented approach.
- We are **game-changing** - we challenge the _status quo_, explore emerging topics and create a safe space to succeed (and to recover from setbacks).
- We are **adaptable**, constantly striving towards learning and improving; open to change and taking agency.
- We believe that acting with **integrity **is crucial to achieving impact and change, both inside and outside our network.
- And we **care **deeply about our communities, the environment, and systemic changes that benefit society as a whole - while also looking after ourselves and our own well-being as a team and as individuals.
**About you**:
You have **2-5 years** **of experience** as Operations Officer in a small and complex work environment. You are a born problem-solver with an eye for detail and enjoy well-completed tasks. You take initiative and see what needs to be done. And, most of all, you enjoy IT, office management, event management, and general operations; and are looking to expand your skills in this area of work.
**About the role**
The Events & Operations Officer is part of Zero Waste Europe’s Operations Team and will work closely with the Head of Operations to build a smooth running of the ZWE office in Brussels.
The core (and non-exhaustive) responsibilities of the Events & Operations Officer will be to:
- Ensure general **office well-being**, liaise with the co-working space administration, manage office supplies and assets, order and organise IT and promotion materials, and coordinate external IT support.
- Ensure proper management of our **information** - online and on paper - by managing our Drive, Wiki, incoming mail, and storage of formal documentation - including taking ownership of our access and password control policy and ensuring its correct usage throughout the organisation. Collaborate with our HR Officer on enabling the teams through better information sharing.
- Be responsible for organising **internal and external events** alongside our project teams - organising logistics, on-site setup, preparing documents for the event, and following up on reimbursements and financial expenditures of the events. They will also contribute to our events templates to enable the project teams to manage their events in an autonomous manner.
- Ongoing project: enabling **cross-team collaboration** in the organisation through KPIs, grant reporting, and project management development by working closely with the Director and Head of Operations.
- Management of **legal entity** (when and where needed) - including follow-up on administration linked to entity conversion changes, liaising with KBO and Belgian authorities for legal representative/board changes.
- General **side tasks in the Operations team** (shared) can include: sending out invoices (via Zoho), financial support, management support.
**About you**
**Required skills and competencies**
- 2+ years working in **operations**, **events**, **change management**, and **administration **within a small operations team.
- Solid understanding and ability to manage **IT tools **(AODocs, Google Drive) and collaborative tools (Slack, Zoho).
- Good **interpersonal skills**:
- you are able to seamlessly integrate new processes in a team of 20+ people.
- Exceptional **stakeholder manager** (you will liaise with different IT and Offic
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