Office Assistant
il y a 5 jours
**Reports to**: Finance Director Europe
**Location**: Brussels
**Duration**: Temporary - maternity cover 32 weeks (July to February).
Part-time 20h per week.
**OCEANA’s Mission**
We are a leader in science-based advocacy, and we campaign for policies to make the world’s oceans more abundant, vibrant, and biodiverse. We operate as a combined international organisation. Through recent expansion, our talented staff consists of about 250 people, working in more than 12 countries, including scientists, communications, policy and advocacy experts.
When you work at Oceana, you are part of an organization that changes people's lives by protecting the oceans, improving food security and enhancing livelihoods. Whether you are contributing as a policy advocate, expert, fundraiser, or team member, you play a pivotal role in helping people achieve their goals every day. Our culture is one of talented people working together with a common purpose.
As an Oceanateam member, you know that what you do matters. Join us today to protect the world’s oceans and restore them to their former level of abundance
**The role**:
The main purpose of this position is to support Brussels office needs:
- Ensuring the smooth running of the office on a day-to-day basis.
- Give support to the accounting team.
The Office Assistant will report to the Finance Director (based in Madrid) and will coordinate office maintenance, purchase of supplies, office equipment, and carry out administrative duties. The Office Assistant will also coordinate other tasks to ensure compliance regarding workplace risk assessments and audits. In addition, the Office Assistant will carry out office reception tasks, oversee security and organise events as and when required by the team located in Brussels.
**Main Responsibilities**:
Administration.
- Coordinate office maintenance, and handle phone calls, mailing, shipping, bills, and errands.
- Regular contact person with office service providers.
- Maintain office supplies and equipment and coordinate purchases as required.
- Liaise with IT department as and when required.
- Maintain and updating database for contacts in Brussels office.
- Verify accuracy of the invoices received, getting the corresponding approvals from budget authorities and cost allocations.
- Maintain up to date filing of Accounting Department documents to have the accurate information filed.
- Follow up on travel requests, receipt of invoices and reports from the travel agency in line with the Oceana Europe´s travel policy.
- Review and ensure that travel expenses are reported correctly in the reporting system (Nexonia) according to the travel requests.
- Assist accountants with basic bookkeeping and accounting tasks.
- Administrative support to the Deputy Vice President of Europe related to the report of expenses.
- Provide general support to the Brussels team in the organisation of meetings and events.
Health & Safety
- Carry out Health & Safety tasks required by Director of Human Resources Europe.
- Assist in regular “Health and Safety” surveillance audits, site wide and other tasks related to Health and Safety.
Education and work experience:
- 3-5 years of experience as accountant, administrator or office assistant, preferably on an non-profit organisation.
- Bilingual French/English speaker (required).
Skills and knowledge:
- Knowledge of basic bookkeeping procedures.
- Analytical skills.
- Attention to detail, strong follow-through.
- Problem solving.
- Results oriented.
- Flexibility.
- Excellent organizational and time management skills.
- Willingness to interact with people of different nationalities and backgrounds.
- Pro-active, strong team player, able to work individually and in a team environment.
- Good judgment and discretion when dealing with sensitive topics.
- Very strong written and verbal communication and interpersonal skills.
- Advance MS Excel skills.
Other Requirements:
- Genuine interest in ocean conservation is a plus.
- Experience working with remote team.
- Eligibility to work in Brussels.
- The above declarations are not intended to be an “all inclusive” list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job and are a reasonable representation of its activities._
- Oceana is an _**equal opportunity**_ _employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity, race, religion or belief, sex, or sexual orientation._
**Job Type**: Part-time
Part-time hours: 20 per week
Schedule:
- Monday to Friday
Work Location: In person
-
Office Assistant
il y a 4 jours
Brussels, Belgique Robert Half Belgium Temps pleinRobert Half is op zoek naar een **Office Assistant** voor een opdracht met** zicht op een vast contract.** Robert Half is op zoek naar een **Office Assistant** voor een opdracht met** zicht op een vast contract.** Het bedrijf, actief in de verzekeringssector, is gelegen in Brussel en is makkelijk bereikbaar met het openbaar vervoer. Als **Office...
-
Office Assistant
il y a 1 semaine
Brussels, Belgique Robert Half Belgium Temps pleinRobert Half is op zoek naar een **Office Assistant** voor een vereniging gelegen in Hasselt. Robert Half is op zoek naar een **Office Assistant** voor een vereniging gelegen in Hasselt. Deze vereniging kent zijn sector binnen **de geneeskunde** en bevat alle artsen die tijdelijk of defintief de geneeskunde willen uitoefenen in België. Omdat hun huidige...
-
Office Assistant
il y a 2 semaines
Brussels, Belgique Robert Half Belgium Temps plein**Robert Half** recherche un(e)** Office Assistant FR/EN/NL **(h/f/x) pour rejoindre une entreprise basée à **Bruxelles** et facilement accessible en transports en commun. **Robert Half** recherche un(e)** Office Assistant FR/EN/NL **(h/f/x) pour rejoindre une entreprise basée à **Bruxelles** et facilement accessible en transports en commun. Notre...
-
Office Assistant
il y a 1 semaine
Brussels, Belgique SMT Africa Temps plein**SMT Africa** - distributeur officiel de Volvo Construction & Equipment, Volvo Penta et Volvo Trucks - propose une large gamme de produits dans une vingtaine de pays d’Afrique Centrale et de l’Ouest. Basée à Bruxelles (Belgique), SMT Africa coordonne l’acheminement des véhicules et pièces détachées vers les différentes filiales africaines...
-
Office Assistant
il y a 2 jours
Brussels, Belgique Tempo-Team Temps pleinfunctiegroep Administratie- - referentie DUOTT-1226302 jobdetails We zijn op zoek naar een gemotiveerde office assistant/management assistant voor onze klant in Brussel. Je hebt een bachelor op zak en reeds een eerste ervaring? TOP! Solliciteer dan meteen. Je staat in voor het onthaal van bezoekers en klanten. Ook beantwoord je de inkomende telefoons en...
-
Office Assistant
il y a 3 jours
Brussels, Belgique HAYS Temps pleinBruxelles | Finance | office Assistant | CDI | Bac | Fr/Nl/Angl | Expérience | 1091731 **Votre nouveau rôle** *** En tant qu’Office Assistant vous serez en charge de la réception dans sa globalité. Vous serez responsable de l’accueil des visiteurs, la prise en charge des appels téléphoniques et de la gestion de l’agenda et la préparation des...
-
Assistant (H/F)/x
il y a 2 semaines
Brussels, Belgique TAIPEI REPRESENTATIVE OFFICE Temps plein**Description de l’entreprise **Le Taipei Representative Office in the EU and Belgium est à la recherche d'un(e) Assistant(e) à temps plein. **Description de la fonction **Tâches: - Ebauche et rédaction des courriers officiels et des corrections appropriées. - Traduction/Interprétation français-anglais et vice-versa. - Collecte des informations...
-
Office Assistant
il y a 4 semaines
Brussels, Belgique Robert Walters Temps pleinVoor een sterke speler gelegen in reigo Molenbeek zijn we momenteel op zoek naar een Office Assistant om het onthaal team te ondersteunen. Ben jij een positief, stressbestendig persoon en ben je op zoek naar een gevarieerde functie met veel klantencontact? Dan is deze vacature vast iets voor jou! Jouw takenpakket als Office Assistant: * Je bent het eerste...
-
Office & Administrative Assistant
il y a 1 semaine
Brussels, Belgique Robert Half Belgium Temps plein**Robert Half** is momenteel op zoek naar een **Office & Administrative assistant **(m/v/x) voor een bedrijf gelegen in **Oudergem.** **Robert Half** is momenteel op zoek naar een **Office & Administrative assistant **(m/v/x) voor een bedrijf gelegen in **Oudergem.** Onze klant is actief in de **Bouwsector.** De **verantwoordelijkheden** voor deze functie...
-
Back Office Assistant
il y a 4 semaines
Brussels, Belgique CareerWallet Temps pleinNotre client, une entreprise dynamique et reconnue dans le secteur financier et située à Bruxelles, est à la recherche d'un.e Back Office Assistant. Vous êtes un.e professionnel.le organisé.e, proactif.ve et orienté.e client ? Vous recherchez un environnement de travail stimulant et collaboratif ? Alors, cette opportunité est faite pour vous ! En tant...
-
Back Office Assistant
il y a 4 semaines
Brussels, Belgique Robert Walters Temps pleinNotre client, une entreprise dynamique et reconnue dans le secteur financier et située à Bruxelles, est à la recherche d'un.e Back Office Assistant. Vous êtes un.e professionnel.le organisé.e, proactif.ve et orienté.e client ? Vous recherchez un environnement de travail stimulant et collaboratif ? Alors, cette opportunité est faite pour vous ! En tant...
-
Office Assistant
il y a 3 semaines
Brussels, Belgique Robert Walters Belgium Temps pleinA new exciting opportunity as Office Assistant has just become available at one of our clients active in the legal sector. This mid-sized company is based in the centre of Brussels and is easily reachable by public transport. Do you like acting as the first point of contact, meeting and greeting visitors, answering and dispatching incoming calls, as well as...
-
Executive Assistant
il y a 3 semaines
Brussels, Belgique Robert Walters Temps pleinExecutive Assistant & Office Manager (2328202) Brussels, BelgiumFor one of our clients, a service company located in the heart of Brussels, we are looking for an Executive Assistant & Office Manager. As an Executive Assistant & Office Manager, you will support the Management Team and be responsible for office management, acting as a central point for all...
-
Office Manager/personal Assistant
il y a 6 jours
Brussels, Belgique Robert Half Belgium Temps plein**Robert Half** recherche actuellement un **Office Manager/Personal Assistant** (M/F/x) pour une entreprise située à **Bruxelles**. **Robert Half** recherche actuellement un **Office Manager/Personal Assistant** (M/F/x) pour une entreprise située à **Bruxelles**. Notre client est actif dans **le secteur de de l'habillement**. **Les responsabilités**...
-
Office & HR Assistant
il y a 6 jours
Brussels, Belgique Bright Plus Temps plein**Location** - HASSELT **Office** - Bright Plus Hasselt **Phone number** +32 (0)11 26 96 86 **E-mail** **Description** In deze rol als HR & office Assistant krijg jij de kans om één van de spilfiguren binnen deze onderneming te worden. Je geniet een uitgebreid takenpakket en geen enkele dag is hetzelfde. Schakelen tussen prioriteiten, organiseren,...
-
Office Manager/ Executive Assistant
il y a 4 semaines
Brussels, Belgique Robert Walters Temps pleinOur client, an international non-profit organization promoting financial stability across Europe, is seeking an Office Manager/ Executive Assistant. In this role, you will manage daily operations, support the Secretary General, and act as the main point of contact in Brussels, representing the organization with members and stakeholders.As an Office Manager/...
-
Receptionist - Front Office /assistant
il y a 5 jours
Brussels, Belgique Grimaldi Studio Legale Temps plein**Receptionist - Front Office /Assistant** **Location: Brussels** **Job description**: - Welcoming guests and performing front office activities; - Receiving and handling phone calls; - Performing Back office and organisational secretariat activities; - Assisting the team; - Managing correspondence and couriers; - Coordinating the office and operationally...
-
Office Assistant
il y a 4 semaines
Brussels, Belgique Euractiv Temps pleinOffice Assistant EUSTAFOR & the European Forestry HouseThe European State Forest Association (EUSTAFOR), along with the Confederation of European Forest Owners (CEPF), are looking for an Office Assistant to start as soon as possible.The Office Assistant, in addition to working directly for EUSTAFOR, is responsible for the efficient functioning of the...
-
Management Assistant, Office Manager and
il y a 4 jours
Brussels, Belgique Robert Half Belgium Temps plein**Robert Half **is currently looking for a** Management Assistant, Office Manager and Relationship Officer (M/F/x) **for a company located in** the city Centre of Brussels** **Robert Half **is currently looking for a** Management Assistant, Office Manager and Relationship Officer (M/F/x) **for a company located in** the city Centre of Brussels** Our client...
-
Office Assistant
il y a 1 jour
Brussels, Belgique Brunswick Group Temps plein**Opportunity**: The Brussels office of Brunswick is seeking a highly organized, affable, and proactive Office Assistant. In this role, you will be responsible for handling daily maintenance of our upcoming new Brussels office, which will consist of two floors in a recently renovated building in the EU quarter (close to the European Parliament). The office...
