Office & Administration

il y a 6 jours

Leuven, Belgique Cyient Temps plein

The vision of AnSem a Cyient company is to be the leading fabless ASIC Design Service company, by bringing innovation on chip. Its mission is designing and delivering state-of-the-art analog and mixed-signal integrated circuits to customers worldwide by successfully selecting and executing projects that serve as a reference to our skills.

AnSem aims at delivering customer satisfaction that results in repeat business through identifying - jointly - customer requirements and expectations in terms of quality, performance, timescales and costs.

In order to achieve its mission, AnSem invests in attracting and retaining the best technical staff, capable of closely working with customers in order to define the most appropriate chip. AnSem operates a customer oriented design methodology, focused on the requirements of the clients.

**Job Description**:
Job Summary

Provides administrative support where required necessary to run the company efficiently.

Key responsibilities

1. Performs general clerical duties. Achieves an efficient realization of the administrative tasks in close collaboration with staff and management

2. Books travel arrangements

3. Takes care of the building

Tasks
- General clerical duties
- Takes care that the telephone is appropriately answered at all times between 8u30 and 18u
- Meets and greets visitors - Provides personal administrative support to General Manager, CFO, CSO and CTO
- Performs general clerical duties (photocopying, faxing, mailing, and filing) - Electronic filing & scanning: registers outgoing mail, keeps business cards list and NDA’s list up-to-date
- Filing and organizing library
- Coordinates incoming regular mail
- Signs for packages at reception
- Supports PR/HR if required

Booking of travel arrangements
- Books Flights/hotels/cars/registration...
- Provides employees who travel with detailed information for travel before departure

Building maintenance & office supplies
- Daily follow-up of building maintenance and contact with building owner for repairs
- Purchase office supplies when needed
- Takes care that meeting rooms and reception are ready to receive visitors at all times and foreseen with AnSem’s PR material.
- Order sandwiches for lunch on Monday and for meetings - Makes reservations in r
- Fills in weekly time sheet form Other duties as assigned and according to the priorities of the moment

Quality
- Is committed to complying with the requirements of the Quality Management System that are related to the job title and to possible changes of the system.
- Is committed to developing and implementing AnSem’s Quality Management System and continually improving its effectiveness
- Uses AnSem's issue tracking system to post customer complaints, non-conformities and quality improvement proposals.

Education/experience: General secretarial experience.

Mandatory competences
- Language: Fluency in English & Dutch, both written and spoken.
- Knowledge of Microsoft Office (Word, excel, outlook)
- Knowledge of telephone protocol.
- Visibility of work requires attention to detail.
- Excellent organization skills.
- Discretion with confidential information

Desirable
- Social skills: team-player.
- Problem solving skills: Able to solve problems and implement solutions autonomously.
- Verbal and written communication skills: Able to communicate information and ideas in speaking and writing so others will understand.

Reports to General manager

Remarks
- It is the purpose of this Job Description to give the titleholder an idea about his function, which must give him the ability to fulfill the entrusted tasks as good as possible.
- They are neither limitative nor exhaustive and can be adapted in function of circumstances within the frame of the activities and evolution of the company.
- It is by no means part of the contract of employment that has been made up between the company and the titleholder.

Skills & Experience

Communication, Problem Solving, Written Communication

AnSem is an Equal Opportunity Employer.

AnSem recruits, employs, trains, compensates, and promotes regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, veteran status, and other protected status as required by applicable law. We are proud to be a diverse and inclusive company where our people can focus their whole self on solving problems that matter.

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