HR Contracts Administrator
il y a 4 semaines
Are you looking for a new opportunity in a fast-moving global company with a family feel? A job where you could have an impact?
We are looking for an HR Contracts Administrator to work at RHEA Group’s headquarters in Wavre, Belgium.
Our HR team is responsible for the delivery of all day-to-day HR actions, be it operational or Employee Relations (ER) activities. A key task within Employee Relations is taking care of all joiners, leavers and contracts/contractual changes and the subsequent HR actions coming out of these.
This is a permanent, fulltime employment based in our Headquarters in Wavre, Belgium.
This role reports to the HR Administration Manager.
**Tasks and Activities**:
The scope of work will include:
- Being responsible for the end-to-end process of the Employment Contracts and Freelancer Agreements, Letters, Addenda and Extension:
- Requesting the approval of the issue of the contract and the action form signed from the BUM/Hiring Manager.
- Drafting employment letters, contracts, contract addendums and freelancer contract extensions.
- Negotiating with the new comer if necessary together with the BUM and Recruiter.
- Collecting Hiring Manager approval and issuing the Contract Change Notice (CNN) to freelancers.
- Working closely with the HR Administrator on the set up and maintenance of employee/freelancers’ files and related HR database activity, including filing and archiving.
- Managing contractual templates and keeping them up to date, making suggestions for changes and highlighting legal compliance issues.
- Compiling regular HR reports related to joiner activity for Management, or as needed.
- Leading the process for new joiner inductions (presentation, welcome packs, buddy system management, follow-up with newcomers).
- Managing and triaging the HR Ticketing System.
- Providing support and inputs to the ERP and other HR tools.
- Contributing to the implementation, management and administration of the existing HR processes. Making suggestions for the development and update of current and new policies and procedures.
**Skills and Experience**:
The following skills and experience are mandatory:
- A Bachelor’s degree in Human Resources or related Business discipline or equivalent experience.
- A minimum of 3+ years’ working experience in a Human Resources generalist environment with a leaning to employee contracts OR work experience within an in-house recruitment team in a role specifically responsible for raising new joiner paperwork and related activity.
- Able to handle sensitive situations and maintain a high degree of confidentiality.
- Strong verbal and written communication skills.
- Autonomous, proactive and have a strong attention to detail.
- Flexible and a team player.
- Excellent communication skills, including the ability to respond effectively to questions from groups of employees and managers alike.
- Excellent customer service is at the heart of everything you do, with a passion for HR.
- Fluent in English and French (spoken and written).
The following skills and experience would be highly desirable:
- Knowledge of other European languages.
**Why should you apply?**:
- You will have the opportunity to work within a major institution.
- **We encourage everyone to think outside the box and to push the boundaries of traditional knowledge.** This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
- Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; personalized training and development programmes; flexible relocation support.
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