HR Contracts Administrator
il y a 1 semaine
We are looking for an HR Contracts Administrator to work at RHEA Group's headquarters in Wavre, Belgium.
Our HR team is responsible for the delivery of all day-to-day HR actions, be it operational or Employee Relations (ER) activities.
A key task within Employee Relations is taking care of all joiners, leavers and contracts/contractual changes and the subsequent HR actions coming out of these.
This is a permanent, fulltime employment based in our Headquarters in Wavre, Belgium.This role reports to the HR Administration Manager.
Tasks and Activities:
The scope of work will include:
- Being responsible for the end-to-end process of the Employment Contracts and Freelancer Agreements, Letters, Addenda and Extension:
- Requesting the approval of the issue of the contract and the action form signed from the BUM/Hiring Manager.
- Drafting employment letters, contracts, contract addendums and freelancer contract extensions.
- Negotiating with the new comer if necessary together with the BUM and Recruiter.
- Collecting Hiring Manager approval and issuing the Contract Change Notice (CNN) to freelancers.
- Working closely with the HR Administrator on the set up and maintenance of employee/freelancers' files and related HR database activity, including filing and archiving.
- Managing contractual templates and keeping them up to date, making suggestions for changes and highlighting legal compliance issues.
- Compiling regular HR reports related to joiner activity for Management, or as needed.
- Leading the process for new joiner inductions (presentation, welcome packs, buddy system management, followup with newcomers).
- Managing and triaging the HR Ticketing System.
- Providing support and inputs to the ERP and other HR tools.
- Contributing to the implementation, management and administration of the existing HR processes. Making suggestions for the development and update of current and new policies and procedures.
Skills and Experience:
The following skills and experience are mandatory:
- A Bachelor's degree in Human Resources or related Business discipline or equivalent experience.
- A minimum of 3+ years' working experience in a Human Resources generalist environment with a leaning to employee contracts OR work experience within an inhouse recruitment team in a role specifically responsible for raising new joiner paperwork and related activity.
- Able to handle sensitive situations and maintain a high degree of confidentiality.
- Strong verbal and written communication skills.
- Autonomous, proactive and have a strong attention to detail.
- Flexible and a team player.
- Excellent communication skills, including the ability to respond effectively to questions from groups of employees and managers alike.
- Excellent customer service is at the heart of everything you do, with a passion for HR.
- Fluent in English and French (spoken and written).
- Knowledge of other European languages.
Why should you apply?:
- You will have the opportunity to work within a major institution.
We encourage everyone to think outside the box and to push the boundaries of traditional knowledge. This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
- Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; personalized training and development programmes; flexible relocation support.
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