Executive Assistant to Board Member Brussels
il y a 9 heures
Our client is a family-owned Belgian industrial group. They are present globally and their headquarters are located in Ixelles/Elsene (150 staff Brussels, 15,000 worldwide). They are currently recruiting several Executive Assistants to provide a high-level support to 4 board members. Each Assistant with be devoted to the support of one Director.
**JOB DESCRIPTION**:
- Completing a broad variety of administrative tasks: managing an active agenda of (international) appointments, scheduling meetings, organizing numerous video conferences and calls, managing complex travel itineraries
- Proactively keeping the executive informed of agenda commitments, ensuring follow-up on action points within agreed deadlines
- Preparing various types of meetings making sure all necessary documents and other preparations are ready; preparing and composing confidential correspondence
- Planning, coordinating and ensuring that schedule is followed and respected; keeping the executive well informed of upcoming commitments and responsibilities, following up appropriately. Endeavouring to make sure that time is used as effectively as possible. Anticipating and proactively resolving potential scheduling or other conflicts
- Acting as “ambassador”, “gatekeeper” and “gateway”, creating win-win situations for direct access to the executive, by demonstrating executive image, credibility, caring and trust
- Prioritizing conflicting needs effectively; handling matters proactively, and following-through on projects, often within tight deadlines
- Checking documents (language, grammar, presentation, layout)
**PROFILE**:
- Significant experience and passion in supporting C-level Executives, including experience within international and multi-cultural environments
- Fluent English (at least C1)
- Knowledge of Microsoft Word, PowerPoint, Excel, Outlook, Teams
- Excellent organizational skills with an ability to think proactively and manage multiple priorities
- High level of integrity, trustworthy, able to handle highly confidential and sensitive information
- Outstanding verbal and written communication skills in English, able to interact with people at all levels
- Proactive, take ownership and have a creative mindset with an ability to suggest improvements and solutions to problems
- Capacity to professionally represent the company towards third parts
- Ability to anticipate the needs of the boss and to troubleshoot when needed
**OFFER**:
- A permanent and full-time contract
- Starting date: as soon as possible
- A very competitive salary and comprehensive benefits package including luncheon vouchers, comprehensive health and group insurances, laptop, cell phone, etc.
- Working hours: 40h00/week, mixing on site and remote work
- Holidays: 32 holiday days/year
- Location: the company is located in Ixelles/Elsene and is therefore very easily accessible by public transport. Parking is provided as well
- The opportunity to work in a quality oriented, corporate environment in very nice offices in Brussels
-
Member Relations
il y a 9 heures
Brussels, Belgique American Chamber of Commerce in Belgium VZWASBL Temps pleinDo you love getting things organized and are you committed to quality? Are you motivated to strengthen relationships with our member companies and feel comfortable dealing with senior executives? Then we would like to hear from you as we search for a new **Member Relations & Executive Assistant** to join the AmCham Belgium team! As a **Member Relations &...
-
Personal Assistant to Executive Committee Member
il y a 5 jours
Brussels, Belgique ING Temps plein**Executive Management Assistant**: **Role & work environment**: Give pro-active and efficient support to one executive committee member **Your key responsibilities**: - Follow-up of the mailbox - Collect information/consolidate documents to prepare the meetings - Pro-actively plan meeting preparations and debriefings - Follow-up and manage the diary -...
-
Executive Assistant
il y a 5 jours
Brussels, Belgique Australian Embassy Temps pleinThe successful applicant will be engaged as a locally engaged staff member by the Australian Embassy, Brussels. **About the Department of Defence** The mission of the Australian Defence Force is to defend Australia and its national interests. The Defence Force prepares for and conducts military operations and other tasks as directed by Government. The...
-
Executive Assistant to the CEO
il y a 3 semaines
Brussels, Belgique Axis Group - HR Advisor Temps pleinJoin a dynamic company as Executive Assistant to the CEO! In this key role, you will manage the CEO's diary, prepare minutes and coordinate crucial meetings. You will be recognized for your discretion, organizational skills and ability to work under pressure.With an international environment that values initiative and personal development, you'll have the...
-
Executive Assistant to the CEO
il y a 2 jours
Brussels, Belgique Axis Group - HR Advisor Temps pleinJoin a dynamic company as Executive Assistant to the CEO! In this key role, you will manage the CEO's diary, prepare minutes and coordinate crucial meetings. You will be recognized for your discretion, organizational skills and ability to work under pressure.With an international environment that values initiative and personal development, you'll have the...
-
Executive Assistant Office Manager
il y a 4 semaines
Brussels, Belgique Top Tier Access Temps pleinAbout UsWe are a Brussels-based private equity fund-of-funds serving a sophisticated Belgian investor base. The team is small, diverse and collaborative. Discretion is not a slogan but a working principle. We value people who take pride in doing things properly, whether that is setting up a board meeting or ensuring we have proper coffee at the office.The...
-
Executive Assistant
il y a 1 semaine
Brussels, Belgique Strelia Temps pleinStrelia is Looking for an Executive Assistant – Brussels OfficeAre you an experienced and highly organized professional looking for an exciting opportunity in a dynamic business law firm? Strelia is seeking an Executive Assistant to join our Brussels office and support our team with essential administrative and organizational tasks.Your Profile Immediate...
-
Executive Assistant
il y a 1 semaine
Brussels, Belgique Strelia Temps pleinStrelia is Looking for an Executive Assistant – Brussels OfficeAre you an experienced and highly organized professional looking for an exciting opportunity in a dynamic business law firm? Strelia is seeking an Executive Assistant to join our Brussels office and support our team with essential administrative and organizational tasks.Your Profile✔...
-
Executive Assistant
il y a 3 semaines
Brussels, Belgique WhatJobs Temps pleinOur client is a well‑established Belgian family office in Brussels with a strong focus on long‑term value creation. Active across listed equities, private equity, venture capital and selective real‑estate opportunities, they operate with a clear commitment to trust, transparency and high‑quality relationships. As a small and dynamic team, they offer...
-
Executive Assistant
il y a 3 semaines
Brussels, Belgique ARCADIUS Temps pleinOur client is a well‑established Belgian family office in Brussels with a strong focus on long‑term value creation. Active across listed equities, private equity, venture capital and selective real‑estate opportunities, they operate with a clear commitment to trust, transparency and high‑quality relationships. As a small and dynamic team, they offer...
