Senior Contractin Assistant

il y a 3 semaines


Bruxelles, Région de Bruxelles, Belgique Upcom Temps plein
Job Description

Under the direction of the Principal Contracting Officer or other senior staff as designated, the Procurement and Contracting Officer will be responsible for overseeing and executing various procurement-related activities. The incumbent will ensure compliance with agency procurement procedures and contribute to the efficient and effective management of procurement operations.

Responsibilities
  • Manage all contractual matters related to competitive and sole-source procurement, including drafting, coordinating, and releasing solicitations, evaluating bids, engaging with bidders, and awarding contracts.
  • Liaise with contractors to ensure compliance and timely execution of contract deliverables.
  • Administer contracts, including processing changes, amendments, and ensuring adherence to terms.
  • Review business cases, assessing procurement needs and determining the best procurement approach (e.g., open market or collaborative framework).
  • Identify, investigate, resolve, or escalate procurement-related challenges as necessary.
  • Provide procurement-related guidance and support to internal customers.
  • Contribute to procurement and contract-related reporting, ensuring high-quality and timely submissions.
  • Keep senior management informed of issues and concerns related to procurement activities.
  • Perform other duties as assigned.
RequirementsEssential Qualifications & Experience
  • Higher vocational training in a relevant discipline with at least two (2) years of post-related experience OR a secondary education qualification with four (4) years of post-related experience.
  • Experience in monitoring and maintaining financial records to ensure compliance with audit and regulatory requirements.
  • Strong knowledge of procurement methods and best practices.
  • Proficiency in automated data processing tools.
  • Advanced skills in spreadsheet and word processing tools.
  • Strong communication skills, both written and oral.
  • Experience managing high-value, high-volume, and high-speed framework contracts for services.
  • Familiarity with output/performance-based contracts, including reviewing Statements of Work (SOWs) and providing relevant recommendations.
  • Security Clearance: NATO Unclassified
Desirable Qualifications & Experience
  • Knowledge of NATO policies, rules, regulations, and procedures, especially related to procurement, personnel, contracting, and financial operations.
  • Prior experience in an international environment, working with both military and civilian personnel.
Specific Working Conditions
  • Remote position with travel to Belgium up to 12 times per calendar year (a few days per trip, as requested).
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