C004087 Executive Business Officer

il y a 2 semaines

Bruxelles, Région de Bruxelles, Belgique TN Belgium Temps plein

Deadline Date: Thursday 6 March 2025

Requirement: Executive Business Officer

Location: Braine L'Alleud, BELGIUM

Full Time On-Site: Yes

Time On-Site: 100%

Not to Exceed Rate: 99EUR

Total Scope of the request (hours): 836

Required Start Date: 21 April 2025

Required Security Clearance: NATO SECRET

Duties and Role:

Under the direction of the Chief NIMSC, the incumbent will perform duties such as the following:

Business administration:
  • Lead and coordinate strategic initiatives working across NIMSC departmental or functional boundaries, with a key focus on development and implementation of increased outsourcing initiatives for NIMSC projects and services.
  • Ensure proper and efficient management, administration, and operation of the NIMSC day-to-day routine;
  • Ensure that the Chief NIMSC decisions and guidance are assigned, prioritised and executed appropriately to time and quality;
  • Design the timetable of NIMSC Senior Management meetings and forums.
  • Set agenda, format and desired outcomes for key NIMSC meetings.
  • Provide direction and receive progress updates from members of the NIMSC Senior Management team.
  • Oversee the management and coordination of Agency Tasker Tracker requests assigned to NIMSC, and the NIMSC Internal Action Log, in close coordination with internal and external stakeholders;
  • Meet collectively or individually with members of a leadership management team to follow up on action points, issues and risks.
  • Provide oversight and coordination of all NIMSC Front Office activities including general services and administrative management;
  • Manage highly sensitive and confidential issues and information.
  • Organise and coordinate major events and visits including: executive off site meetings, managers' conferences, and key meetings on behalf of the Chief NIMSC;
  • Coordinate and manage the NIMSC battle rhythm 'calendar' and routine activities;
  • Draft accurate, concise and clear documents, reports, letters and other artefacts as directed.
Strategic planning:
  • Develop, communicate, implement and review the processes which embed strategic management in the operational management of NIMSC.
  • Lead and manage the creation or review of a strategy that meets the requirements of the business.
  • Define policies, standards, and guidelines for how NIMSC conducts strategy development and planning.
Risk management:
  • Plan and implement complex and substantial risk management activities within NIMSC.
  • Manage NIMSC registers including issues, risks, lessons learned and broader business process data repositories and coordinate mitigation and action;
  • Implement consistent and reliable risk management processes and reporting to key stakeholders.
  • Engage specialists and domain experts as necessary.
  • Advise on the Agency's and NIMSC approach to risk management.
Organisational facilitation:
  • Facilitate workgroups to deliver defined goals and outcomes.
  • Coordinate and lead processes and activities to capture and apply 'best practice' across all aspects of NIMSC business including: people, processes and technology;
  • Provide support, guidance and suggestions to workgroups and teams to learn collaborative problem solving and improve their team performance.
  • Create shared responsibilities and sustainable agreements within NIMSC.
  • Coordinate and facilitate planning as directed, and foster a collaborative working environment within and beyond NIMSC;
  • Implement and improve agreed NIMSC principles, practices, processes & ceremonies.
  • Recognise and work with the strengths and constraints of team dynamics.
Requirements:Skill, Knowledge & Experience:
  • The candidate must have a currently active NATO SECRET security clearance.
  • A Master's degree at a nationally recognised/certified University in a related discipline and 5 years post-related experience. Or a Bachelor's degree with 8 years post related experience.
  • Proven leadership experience managing large multidisciplinary and virtual teams;
  • Experience with PRINCE2 or comparable Project Management methodology.
  • Proven experience in service delivery and continuous service improvement at senior level.
  • Minimum of 5 years' experience in a leadership role within a large international or governmental organization or military.
  • Extensive experience managing workflow and executive support staff.
  • Extensive experience in leading cross-functional teams, preferably in an international environment.
  • Proven ability to multi-task, deliver on responsibilities and work effectively under pressure while producing high-quality products under short-notice deadlines.
Desirable Experience and Education:
  • Proven Information & Communication Technologies (ICT) experience at senior staff or management level in a sizeable organization, preferably one in the government defense sector or in an international organization, a national public administration (civil or military), or the private defense sector, with minimum 8 years management experience of supervising staff and/or directing the activities of an organization;
  • Specific prior experience as Executive Officer in a Military or Civil organization;
  • PRINCE 2 Foundation and Practitioner certifications;
  • Intermediate ITIL Foundation certification.
  • Prior experience of working in an international environment preferably comprising both military and civilian elements.
  • Knowledge of NATO responsibilities and organization, including Allied Command Operations (ACO) and Allied Command Transformation (ACT).
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