Executive Assistant
il y a 1 semaine
Description:
YOUR ROLE (JUNIOR EXECUTIVE ASSISTANT)
AGENDA, MEETINGS AND EVENTS:
- Manage the Agenda of the Executive Director and support her in the follow up of meetings
- Manage the organization of workshops, meetings and events (e.g. logistics and communications to stakeholders and invited speakers; organisation of the regular meetings with our Board of Directors and General Assembly).
- Operate internal tools e.g. SharePoint, communication, survey and online voting platforms
MEMBERSHIP AND OFFICE SUPPORT
- Dealing with the process to approve and welcome new members
- Handle membership invoicing and maintain accurate records for membership database
- Dealing with the communication and information with potential new members and with current members.
- Elaborate stats and reports on membership
- Office administration tasks (staff issues, training, paperwork, office supplies and equipment, inventory )
- Manage relation with providers: setting up all contracts and followup of the activities of contracts related to admin and costs related tasks.
- Dealing with invoices and keeping the registry of costs
- Coordination with accounting and HR service providers
- Entering/ Preparing incoming and outgoing invoices and payments system
- Dealing with members and other stakeholders (mail, telephone, in meetings)
- Organise and maintain contacts data base, considering GDPR policy
- Organize and maintain centralized filing systems (on line and off line)
- You will support the Executive Director and team for the fulfilment of our statutes in all the activities of our association
Profil
QUALIFICATIONS AND EXPERIENCE
- Degree business management or international relations. (Or related studies)
- Minimum 2 years of experience in administration or other field related to this position with excellent performance
- Excellent organizational skills, with capacity to retroplan, and attention to detail
TECHNICAL SKILLS AND LANGUAGES
- Excellent spoken and written English and French. Other languages are an asset
- Very good writing and skills
- Administration skills
- Budget skills are an asset
- Advanced IT skills including Microsoft Outlook and MS Office (Word, Excel, CRM, database. SharePoint and other communication or collaborative tools)
- Knowledge of CRM, data analytics tools and other IT tools is a plus
OTHER SKILLS AND REQUIREMENTS
- Capacity to work with complexity and to resiliently deal with multitasking is essential.
- Capacity to take full responsibility of assigned responsibilities and work autonomously in short time is essential.
- Knowledge and experience within the European context in Brussels will be highly considered.
- Should be proactive, well organised, flexible and highly capable of anticipating to needs.
- Problem solving and capacity to deliver highquality results.
- A team player with real social and communication skills and good at relating with a large number of stakeholders in a collaborative and helpful spirit
- A sense of diplomacy and community is very important.
- Flexible availability for events and other adhoc meetings in Brussels and Europe is needed (including availability to travel).
Offre
Permanent contract with salary according to the experience
Entreprise
Our client is a European organisation active in the Chemical sector liaising several european organisations in industrial projects (engineering, manufacture, etc).
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