Corporate Holdings, Office Manager
il y a 2 semaines
The Role
Reporting to the CEO of Teneo Brussels, you will be responsible for the daily running of the Teneo Brussels office to ensure that local facilities are operating smoothly, coordinating with centralised IT and Finance teams, as well as external building management as appropriate.
As a member of the Brussels admin team, you will be the first port of call for all administrative queries from staff in Brussels, ensuring that clients, colleagues and contacts are received in the Brussels office in a professional and welcoming way.
Your responsibilities will include:
- Ensuring the general upkeep and functioning of the office space, coordinating with external building management and suppliers where necessary
- Ensuring security and fire safety procedures are met in accordance with compliance requirements
- Coordinate and centralise all expenses related to the Brussels office and ensure timely processing of invoices in coordination with the Finance team
- Manage office supplies and stock, including IT equipment, according to budget
- Oversee office badge system and coordinate access for new joiners as well as visitors
- Support with client and staff events
- Liaise with IT for troubleshooting existing equipment and setup
- Manage subscription records in coordination with HR
- Collect, sort and distribute incoming mail as required
- Filter incoming calls to the Brussels office, together with the rest of the admin team
- Manage business card orders
- Support with onboarding for new joiners as required, including laptop configuration and access to subscriptions
- Ad hoc support to staff members, particularly the MD group, in the Brussels office with travel bookings and agenda management
Professional experience
- Proven experience of a fulltime professional experience in an administrative role
- Bachelor's degree in business, administration, or relevant field preferred
- Fluent English and ability to work in either French or Dutch
- Experience working in a fastpaced, multicultural environment
- Experience with finance administration is an advantage
Key competencies
- Demonstrates strong interpersonal skills and professionalism with all levels of people
- Creates an immediate, positive and credible impression on others
- Acts with discretion, integrity and professionalism
- Deals with matters in a confidential and appropriate way
- Makes logical, rational and wellreasoned judgements
- Effectively communicates throughout the business and can write clearly and succinctly reflecting the appropriate tone
- Proactively develops initiatives to improve internal admin systems with the objective of delivering an effective and efficient service to the business
- Seen as a cooperative team player willing to resolve issues for the good of all
- Adaptable and flexible to changes
- Manages complex projects effectively
- Is consistently positive even under pressure
- Selfstarter with a handson approach
About Teneo:
Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.
Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges.
Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.
Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I.
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