Events Officer

il y a 7 heures

Brussels, Belgique European Health Management Association Temps plein

Events Officer - Job description

**Title: Events Officer**

**Purpose**:To ensure EHMA has a comprehensive events management service, supporting the organisation and delivery of the Annual Conference and other events and activities related to
European-funded projects, executive workshops and training, and health policy.

**Support**:This post reports to the Operations Manager.
Works closely with the Senior Project Manager and Communications Officer.

**People management**: Supports and supervises events and communications interns.

Liaises with contractors and Consortium Partners.

**Salary**: The basis salary is €1,900 gross per month. A benefits package is also provided.

Formal performance review conducted after six months.

**Benefits**:We want our staff to thrive, so we provide a comprehensive induction, regular support and supervision, clear goals and milestones, and a tailored development plan to make sure you have the support, skills and knowledge to succeed.

We also provide flexible working hours, meal vouchers, phone reimbursement, public transport reimbursement, 5 days of extra-legal holidays, and a pension plan

**Key responsibilities**

1. Execute a dynamic (online and offline) events programme for EHMA and our associated projects, supporting the design and logístically ensuring the full implementation of all events.

2. Coordinate the all facets of logistics, including communications and marketing working in collaboration with colleagues to identify markets and audiences, for all EHMA events; specifically, this includes the Annual
Conference, workshops and training, as well as project conferences and events.

3. Facilitate high-level engagement and attendance at EHMA events and initiatives working in collaboration with colleagues to develop marketing campaigns, including writing newsletters, social media posts, and blogs.

4. Maintain excellent relationships with, and provide outstanding customer service to, all our stakeholders including fellow staff, delegates, attendees, suppliers, sponsors, and industry leaders.

5. Provide outstanding customer service to event speakers and attendees, including the provision of briefings and logistic support.

6. Develop reports on metrics, progress, and outcomes of various events and activities, including minutes, summaries, and actions logs.

Events Officer - Person description

**ESSENTIAL MINIMUM CRITERIA**

To perform this job successfully the employee in this position must be able to demonstrate at least functional proficiency in all of the core competencies.

**General competencies for all staff**:

- Uphold EHMA’s statues, vision and values.
- Adheres to EHMA’s policies and procedures.
- Fluency in English.
- Provision of outstanding customer service to our members, colleagues, board, and stakeholders.
- Have a can-do attitude and be solution focussed.
- Manage and prioritise your workload and ensure deadlines are met.
- The ability to be flexible with priorities and manage time and multiple tasks.
- Strong writing and communication skills.
- Maintain positive and constructive working relationships with all members of the staff team.
- Undertake relevant professional development activities and training as agreed with your line manager.
- Maintain confidentiality, as appropriate, with sensitive or privileged information, including day-to-day observance of data protection guidelines.
- Adhere to all internal and external policies and procedures and contribute to their on-going development as required.
- Occasional work outside normal working hours for which time off in lieu (TOIL) will be given.
- Have regard for your own personal health and safety and for that of those around you.
- Ability to travel, predominantly across Europe and sometimes other regions, including one day meetings, overnight and multi-days.
- Sound knowledge of Microsoft Office and SharePoint.
**Events competencies**
- Comprehensive experience of event management.
- Outstanding literacy of online meeting platforms including Zoom, Teams, WebEx.
- Highly experienced and able to provide guidance on the use of online tools and techniques for maximum participants engagement.
- Source venues and suppliers.
- Manage the relationship between various suppliers and the events team.
- Oversee event staging, delegate management, follow-up and post-event analysis, and liaising with all stakeholders.
- Keep collaborators up to date on event activities including progress with speakers and delegates, updates on sales, logistics, and on the day requirements.
- Contribute to a learning and development culture by supporting the research of opportunities to develop existing or new projects.
- Familiarity with the city of Brussels, venues and systems for suppliers contracting.
**Communications competencies**
- Excellent skills in communication, both oral and written
- Uses social media and newsletter clients (e.g. Mailchimp) for maximum reach of audiences for promotional purposes
**Administr

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