Stakeholder & Change Management Specialist
Il y a 7 mois
Skillfinder S.a.rl. Brussels, BelgiumPosted 10 minutes ago Hybrid Contract Negotiable
- 1 year contract with the possibility of extension - Brussels, Belgium - Hybrid working
We are seeking a highly organized and proactive individual to join our team as a Stakeholder and Change Management Specialist. In this role, the consultant will be part of a team responsible for managing stakeholders based in Belgium and facilitating change within a project focused on consolidating all documents into a single Document Management System (DMS). He/she will play a critical role in ensuring successful adoption of the new system and maximizing the benefits for the organization.
**Following tasks will be executed on a daily basis**:
Stakeholder Identification and Engagement:
- Identify key stakeholders affected by the document consolidation project.
- Develop and implement strategies to engage stakeholders throughout the project lifecycle.
- Establish effective communication channels to keep stakeholders informed and involved.
- Change Management Planning and Execution:
- Develop a comprehensive change management plan that addresses the transition to the new DMS.
- Identify potential risks and barriers to change and devise mitigation strategies.
- Coordinate and deliver change management activities, such as training sessions and workshops, to promote understanding and acceptance of the new system.
- Monitor and evaluate the effectiveness of change management efforts and make adjustments as needed.
Requirements Gathering and Documentation:
- Collaborate with project teams and stakeholders to understand their document management needs.
- Collect requirements and document the desired functionalities and features of the new DMS.
- Translate requirements into clear and actionable tasks for the project team.
- Process Analysis and Improvement:
- Analyze existing document management processes and identify areas for improvement.
- Work closely with cross-functional teams to streamline processes and ensure efficient utilization of the DMS.
- Foster the implementation of best practices for document organization, version control, and access permissions within the new system.
Training and User Support:
- Develop training materials and resources to support the adoption of the DMS.
- Conduct training sessions for end-users, providing hands-on guidance and answering questions.
- Provide ongoing support and assistance to users, addressing issues, and resolving problems in a timely manner.
**Requirements**:
- Bachelor's degree in a relevant field (e.g., business administration, project management).
- Proven experience in stakeholder management and change management within complex projects.
- Strong understanding of document management systems and their implementation. Knowledge around MS Sharepoint & Microsoft Office 365 is a must.
- Excellent communication and interpersonal skills to effectively engage stakeholders at all levels of the organization.
- Analytical mindset with the ability to analyze processes, identify opportunities for improvement, and implement changes.
- Strong organizational skills to manage multiple tasks and priorities simultaneously.
- Proficiency in project management methodologies and tools.
- Familiarity with relevant regulations and compliance standards related to document management (e.g., GDPR, ISO standards) is a plus.
- Certifications in change management or project management (e.g., Prosci, PMP) are desirable.
- English, French and Dutch language at least at level C1, other language of the company (German) is a big plus
**To be considered for this role, you must already have the right to work in Belgium.**
Contact:
**+44 (0)20 3763 9518**
**+352 (0)27 30 06 22
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