Senior Commercial/finance Manager

il y a 6 heures

Brussels, Belgique Foreign & Commonwealth Office Temps plein

Job Description (Roles and Responsibilities) 1

**Who are we?**

The Commercial Management Team is responsible for the contract management of the UK, Europe, Berlin PFI and Asia Pacific outsourced Total Facilities Management (TFM) contracts ensuring service benefits and contractual targets are delivered to specification.

Currently we are recruiting a **Senior Commercial/Finance Manager **to lead, develop, motivate and manage the Commercial Management Team, manage and deliver an operational budget of circa £140 million per annum, act as a senior stakeholder manager and strategic supply chain manager across FCDO, One HMG, PAGs and the private sector supply chain.

**Main purpose of job**:
A major part of this role shall involve developing and maintaining key stakeholder relationships with FCDO head office London, Posts and Suppliers; ensure efficient funding, obtain regular updates to report actual status and financial performance to date including any potential issues and key risks. These updates shall form part of the Estate Operations / ESND monthly accounting process. The post holder will manage a team of specialists with responsibility for optimising the efficiency and effectiveness of the service provided, striving for continuous performance improvement, increasing value for money and providing appropriate FM performance data to Regional Posts.

As this is a global role there will be regular travel between Brussels and London, frequent travel to Estate Operations posts globally including visits to the Europe region.

The post holder will act as a member of the senior management team within Estate Operations and participate in senior activities as directed by the Head of Estate Operations & Chief Engineer, specifically in regards to contract compliance and financial governance, ensure that financial probity is maintained.

**Roles and responsibilities**:
Commercial Management
- Oversee formal commercial contract governance of the FCDO Facilities Management Contract for the Region
- Implement and monitor change control procedures
- Negotiate all contract variations within the terms agreed with the FCDO FM Director
- Track and resolve disputes/issues
- Develop and manage supplier relationships
- Carry out benchmarking exercises and customer satisfaction surveys
- Responsible for advising and supporting the FM Director on all commercial and financial issues with respect to the FM contracts
- Monitor and report on operational delivery by contractors and suppliers

Financial Management
- Oversee the Estate Operations annual allocated budget and ensure accurate budget delivery in line with FCDO policy
- Preparation and submission of annual Admin & Capital budgets
- Monitor and consolidate Estate Operations monthly financial reports with commentary
- Monitor Global Maintenance project funding allocations and financial performance
- Financial compliance and assurance; ensure proper financial controls are in place and being followed
- Oversee the processing of all contract related invoices and purchase orders
- Prepare and submit Government Property Unit annual and other data requests
- Analyse information to identify improvement opportunities and to address performance issues and trends, including consistency and conformance with standards, procedures and financial reporting and management

Stakeholder Management
- Develop and maintain productive and mutually beneficial relationships with FCDO colleagues at Posts and relevant Directorates & Departments, and representatives of the One HMG Platform
- Establish and maintain productive and mutually beneficial relationships with private sector partners and supply chain and develop and deliver this relationship through the principles of Strategic Relationship Management
- Ensure that all customer/client expectations are properly managed. Liaise with Suppliers, Local Tax Authorities, FCDO Corporate Departments, Asset management and Security; Corporate Procurement Group, Global Transaction Processing Centre, Central Finance and FCDO Services

Resource Management
- Lead on the development, maintenance and monitoring of the global Estate Operations budgets
- Ensure actual spend matches projected spend, analyse variations
- Act as a senior commercial/financial advisor for Estate Operations RCMs and commercial staff

Staff Management
- Undertake and oversee day to day management of the global Commercial Financial and Performance team of 10
- Develop, motivate and lead the team to ensure that roles are clearly defined and incumbents receive appropriate training and support, and also performance feedback and development

Essential qualifications, skills and experience 1
- Full professional proficiency in English, including excellent writing skills (written and spoken, minimum of C1 level for CEFR framework*)
- Degree in accounting and finance or equivalent
- min. 10 years’ experience of financial, commercial/contract and performance management
- Understanding Finance Mana

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