Personal Assistant
Il y a 7 mois
**Description**:
The position would suit someone who is up for a challenge, flexible and enjoys working with a diverse and international team, an enthusiastic team-player as well as an effective independent worker with an outstanding eye for detail.
- Organise and prioritise workload and keep a level-headed approach in a busy
working environment.
- Take accurate and comprehensive telephone messages for lawyers and deal
with queries from internal/external callers helpfully and professionally.
- Arrange conference calls, lunches, travel and help with the preparation of
internal and external meetings and events.
- Maintain up-to-date filing systems to allow lawyers to find and use documents
easily. Assist with document management including the secure
storing/archiving of files.
- Format, photocopy, scan, print and bind documents as required.
- Produce accurate, attractive and well-presented documents from unformatted
text and data using PDF, Word, PowerPoint, and Excel and in line with the
firm's house style.
- Effectively manage lawyers' Outlook calendar.
- Efficiently use the various company IT systems including:
- Pro-actively manage lawyers' client contacts using the firm's contact
database.
- Client billing and follow-up on outstanding bills with client
administration.
- Ensure that lawyers' time is entered on our time management system.
Prepare and follow up on lawyers' expense notes.
- Work closely with lawyers to keep their online bio updated.
- Open new client matter accounts and draft engagement letters.
- Perform any other duties as requested by lawyers or the Practice Manager in
the general interest of the office.
**Profil**
- A degree in administrative management or equivalent. Experience can be a
substitute for qualifications.
- Excellent knowledge of English, both written and spoken; fluent in German
and French.
- Strong written communication and computer skills with advanced knowledge
of PDF and MS Office tools.
- Must be adaptable to various competing demands, trustworthy and able to
demonstrate absolute discretion towards colleagues, clients and external
relations.
- A reliable and attentive to detail with exemplary planning and time
management skills.
- Demonstrates a helpful and can-do attitude.
- Strong listening and problem solving skills; you are able to think on your feet
nd are resilient.
**Offre**
A permanent contract
A attractive salary package
Location Brussels
Working hours Full-time
DKV, a very good pension plan
full transportation reimbursement
meal vouchers 8eur
sports reimbursement for any activity ( a 30 EUR fixed brut amount per month)
flexible with the working from home option.
**Entreprise**
The company Legal team in Brussels currently has an exciting opportunity for a
highly organised, dynamic and Tech Savvy Personal Assistant (PA).
The PA shall assist the lawyers in providing a professional, responsive and highquality service to the firm's clients. The PA shall be responsible for ensuring that all pending tasks are promptly and accurately executed.
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