Staff Officer, Committee Support
il y a 3 jours
**1. SUMMARY**
The NATO Chief Information Officer (CIO) function brings Information and Communications Technology (ICT) coherence across NATO Enterprise’s civil and military bodies. The NATO CIO is empowered to realize the Allies’ vision for the NATO Enterprise, is accountable to the Secretary General and is responsible for the development of Enterprise directives and advice on the acquisition and use of information technologies and services. The NATO CIO provides Enterprise oversight on cybersecurity issues, and, in close coordination with all relevant NATO civil and military bodies, works towards the continual improvement of the cyber hygiene and cybersecurity posture in the NATO Enterprise.
The Office of the NATO CIO (OCIO) has an integrated staff organization comprised of International Staff (IS) and International Military Staff (IMS) members.
The incumbent provides direct support senior committees, such as the Senior Executive Group (SEG). S/He plans and organizes the meetings, prepares and distributes agendas, shares the documents and presentations with the stakeholders across the NATO Enterprise, and drafts the records of the meetings. S/He prepares speeches and speaking notes for senior officials as directed.
The incumbent has information and knowledge management responsibilities (IKM) and in this capacity leads, develops processes, administrates and directly contributes to sharing and distributing information and knowledge within the office and with NATO Enterprise stakeholders, using IKM tools. The IKM tools for the IS are: MS SharePoint, document and records management systems, tasker tracker systems, etc..
**2. QUALIFICATIONS **AND **EXPERIENCE**
**ESSENTIAL**
The incumbent must:
- possess a university degree from an Institute of a recognised standing, in a field relevant for this position (e.g. Security, Defence, International Relations or Computer Science);
- have 2 years of experience in organising meetings/conferences and/ or in programme administration;
- have strong written and oral communication skills, including the ability to draft documents and presentations for a senior audience;
- have experience in writing speeches and speaking notes for senior officials;
- have experience in managing information via MS SharePoint;
- have competencies with off-the-shelf software (e.g. MS Excel, Word, Outlook and PowerPoint);
- be proactive and capable to manage stress;
- the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; I (“Beginner”) in the other.
**DESIRABLE**
The following would be considered an advantage:
- a graduate degree (Masters or Ph.D.) in a field relevant for this position;
- excellent knowledge of NATO’s structure, procedures, and practices or from similar Organisations;
- experience working for a national administration or international organisation on multilateral security affairs;
- be familiar with the interrelationships between NATO HQ, the NATO Strategic Commands, national authorities of allies and partner nations.
**3. **MAIN **ACCOUNTABILITIES**
**Planning and Execution**
Prepare, plan and organise the Senior Executive Group (and other assigned committees) meetings, draft, coordinate and distribute agendas, share the documents and presentations with the stakeholders across the NATO Enterprise, and draft the minutes of the meetings.
**Stakeholder Management**
Liaise and cooperate with the NATO Enterprise entities points of contact (International Staff, International Military Staff, National Military Authorities (NMAs), Agencies and other NATO bodies) with regard to meetings’ planning, preparation and running. Develop contacts and cooperation in support of the conduct of the Senior Executive Group activities. Maintain accurate lists of stakeholders for information exchange. Clarify and contribute to stakeholders' expectations.
**Information Management**
Organise, administrate and directly contribute to the sharing and distributing of information and knowledge within the office and with stakeholders across the NATO Enterprise, using tools such as MS SharePoint, MS Outlook, and the tasker tracker systems.
Draft memoranda and cover letters to documents. Draft speeches and speaking notes for senior officials. Type and format all kinds of documents, using the standard software packages used by NATO (MS Word, Excel, and PowerPoint). Maintain an effective follow-up and/or reminder system for pending actions.
**Knowledge Management**
In cooperation with OCIO staff and points of contacts across the NATO Enterprise, develop and enhance knowledge related to sharing and distributing information. Control the quality, quantity and relevance of input to the knowledge management systems.
**Organisational Efficiencies**
Contribute to the developing procedures that enhance information sharing and communication efforts. Contribute to the development of management tools and mechanisms that help the OCIO function
-
Compliance Officer, French Donors
il y a 4 jours
Brussels, Belgique International Rescue Committee Temps plein**Requisition ID**: req36740 **Job Title**:Compliance Officer, French Donors **Sector**:Compliance **Employment Category**: Permanent **Employment Type**: Full-Time (37.5 Hours) **Location**: London, UK **BACKGROUND** Over the past 90 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and...
-
Internship Programme
il y a 1 mois
Brussels, Belgique British Chamber of Commerce EU & Belgium Temps plein**Job Category**: **Internship / Graduate** **Job Experience**: **Internships** **Job Location**: **Brussels** **Expiration Date**: **10 Dec 2024** **Internship Programme - Committees Officer** We are looking for enthusiastic, committed and hard-working talent to support us in our extensive EU Policy Committees activities. You will collect valuable...
-
Policy Officer
il y a 3 heures
Brussels, Belgique NATO - OTAN Temps plein**1. SUMMARY** The NATO Communications and Information (NCI) Organisation was established in 2012 as a subsidiary body to the North Atlantic Treaty Organisation with a view to meeting the collective requirements of NATO Nations for capability delivery and service provision related to Consultation, Command and Control, Communications, Information and Cyber...
-
Staff Assistant
il y a 1 jour
Brussels, Belgique NATO - OTAN Temps plein**Staff Assistant (Admin) - TSC GXEX 0040**:_???? _Do you have strong administrative skills and experience? Are you looking to join a dynamic team working in a multi-national environment,? If so, SACT/SACTREPEUR would be interested in hearing from you. _????.**Post Context** ACT contributes to preserving the peace, security and territorial integrity of...
-
Eu Operations Support Officer
Il y a 7 mois
Brussels, Belgique ShareAction Temps pleinShareAction We are at a pivotal moment: the climate and biodiversity crises are deepening, and inequalities are even more marked in the wake of the Covid-19 pandemic. The global investment system has an oversized impact on many of these global challenges We want to make sure that impact is positive. At ShareAction we work with investors, policymakers and...
-
Agencies Liaison Officer
il y a 3 jours
Brussels, Belgique North Atlantic Treaty Organization Temps plein**NATO - North Atlantic Treaty Organisation**: **Primary Location**: **NATO Body**: NATO International Staff (NATO IS) **Schedule**: Full-time **Application Deadline**: 09-Jan-2025, 10:59:00 PM **Salary (Pay Basis)**: Grade NATO Grade G11-G15 **1. SUMMARY** The Defence Investment (DI) Division is responsible for facilitating the development and adoption...
-
Digital Transformation Officer
il y a 3 heures
Brussels, Belgique NATO - OTAN Temps plein**PENDING BUDGET APPROVAL** **1. SUMMARY** - The Defence Investment (DI) Division is responsible for facilitating the development and adoption of cutting-edge, innovative and interoperable capabilities, critical to ensuring the Alliance’s ability to undertake the full spectrum of missions and operations. Key lines of effort include:- leading the...
-
Office and Administration Manager
il y a 2 semaines
Brussels, Belgique ECPC - European Cancer Patient Coalition Temps plein**Office and Administration Manager - full time** ECPC, has an immediate vacancy for a full-time Office and Administration Manager. You will support the ECPC Secretariat and Board, and work with the ECPC Treasurer and Audit Committee, external Accountant and Auditor to ensure that we meet financial and administrative requirements: - Manage the office, and...
-
Quality Officer/coordinator
Il y a 7 mois
Brussels, Belgique Heads & Hunters Temps pleinOur client is an inspection, testing and certification company. With 24 locations worldwide, our ambition is to participate in building a safer world and to encourage innovation and progress in the field of mobility and specific equipment. Through our expertise, skills, and high-level services, we aim to support our customers find the best solution for their...
-
Senior Director Strategy
il y a 2 semaines
Brussels, Belgique International Rescue Committee Temps plein**Requisition ID**: req33407 **Job Title**: Senior Director Strategy & Planning **Employment Category**: Permanent **Employment Type**: Full-Time **Location**: Brussels, London, Berlin, Geneva or Stockholm **BACKGROUND** The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their...
-
Regional Gender, Equality, Diversity and Inclusion
il y a 7 jours
Brussels, Belgique International Rescue Committee Temps plein**Requisition ID**: req33347 **Job Title**: Regional Gender, Equality, Diversity and Inclusion Advisor, Europe **Department**: Gender, Diversity, Equality, & Inclusion Unit (GEDI) **Employment Category**: Permanent **Employment Type**: Full-Time **Salary**: Competitive **Location**: Any of our European HQ locations - Brussels, London, Berlin, Bonn,...
-
Staff and Public Information Assistant
il y a 2 semaines
Brussels, Belgique United Nations Temps pleinThe position is located at the Brussels Liaison Office (BRULO), Co-Financing and Partnership Section (CPS), Public Affairs and Policy Support Branch (PAB), Division for Policy Analysis and Public Affairs (DPA), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the overall guidance and direct supervision of the Representative and...
-
Office Manager
il y a 4 jours
Brussels, Belgique RAND Europe Temps pleinPosition Summary: RAND Europe is a not-for-profit policy research organisation. Our mission is to help improve policy - and decision-making through evidence-based research and analysis. RAND Europe is headquartered in Cambridge, UK but has a local office in Brussels, and continues to develop its portfolio of European work. The Office Manager is responsible...
-
Assistant
il y a 5 jours
Brussels, Belgique NATO - OTAN Temps pleinYou are willing to join a dynamic, diverse, stimulating and positive team within the International Staff; You are willing to challenge yourself with operational responsibilities such as programme management; coordinate committee work; and be in charge of conference, event and mission organization; You are willing to support NATO’s first line of Defence:...
-
Clerical Officer G3- Brussels
Il y a 4 mois
Brussels, Belgique Local Government Jobs Ireland Temps pleinAdministrative Grade 3 €29,311 - €46,445 (1st LSI) Advertised Date: 21 Aug 2024 Annual Salary Brussels, Belgium Whole-time and permanent Closing Date: 24 Sep 2024, 05:00 PM **Job Summary**: The Clerical Officer will work as part of the IREO team, assisting with (but not limited to) the administrative support to the office and ensuring the...
-
Administrative Support
il y a 2 semaines
Brussels, Belgique Arcadius Temps plein**Je functie**: The administrative support person works to a high standard providing a range of administrative services to support the efficient and effective operation of the business. The mix of tasks and the associated volumes will depend on the assigned area - the following list is illustrative of the nature of the work and is not exhaustive: **1....
-
Office Assistant
Il y a 4 mois
Brussels, Belgique Transport & Environment Temps pleinOver the last few years, Transport and Environment has experienced exponential growth across all of our offices. In this context to ensure smooth functioning of the Brussels HQ, we seek an Office Assistant to support the Facilities Manager in their day to day work. This position will primarily focus on providing routine operation support and keeping the...
-
Officer, Operations and Strategic Capabilities
il y a 7 jours
Brussels, Belgique NATO - OTAN Temps plein**1. SUMMARY** The NATO Office of Resources (NOR) brings together all NATO HQ International Staff (IS) working on NATO military common funding issues to support the delivery of common funded capabilities and to strengthen resource management across the Alliance. The NOR provides independent and integrated expert advice to the Secretary General, NATO...
-
Project Support Officer
il y a 3 jours
Brussels, Belgique Perfact Group Temps plein**Jouw missie**: Droom jij ervan om deel uit te maken van een dynamisch team dat bouwprojecten tot leven brengt? Stop met dromen en sluit je aan bij ons Asset Management-team als **Project Support Officer**! In deze rol ondersteun je (Senior) Project Managers bij de opstart en administratieve opvolging van bouwprojecten, van de eerste studie tot de...
-
Defence Office Manager and Research Officer
Il y a 7 mois
Brussels, Belgique Australian Embassy Temps pleinThe successful applicant will be engaged as a locally engaged staff member by The Australian Embassy, Brussels. Please be advised that the Australian Embassy, Brussels does not provide relocation assistance and any costs. **About the Department of Defence** Defence's primary role is to defend Australia and its national interests, promote security and...