Travel Assistant

Il y a 3 mois

Brussels, Belgique Embassy Brussels Temps plein

Hiring Path:

- Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 07. Actual FP salary determined by Washington D.C.

All Interested Applicants / All Sources

Security Clearance Required:
Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is Full Time (38 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

**Duties**:
Incumbent is responsible as directed by TVC Supervisor to manage individual and group hotel bookings, VIP visits, and events. Provides travel policy guidance and advice to Tri-Mission employees and coordinates visit assistance with a wide range of foreign affairs agencies based in Washington, DC. Incumbent is often called upon to facilitate a better understanding of the U.S. Government’s specific requirements for hospitality services on the local economy.

Makes hotel selection recommendations based on requirements of the visitor(s) in contracted and non-contracted hotels in Belgium. He/She makes, cancels and reconfirms approximately 8,000 annual reservations for an average € 1,500,000 per year. Incumbent works on behalf of and in conjunction with individual visitors from all the foreign affairs agencies as well as visitors from other high profile U.S. organizations, U.S. based advance teams, Tri-mission and/or U.S. based control officers as appropriate. Upon request from other agencies and sections within or outside of State Department based in Washington, DC, makes hotel reservations for all official visits related to U.S. Tri-Mission Brussels and may be in direct contact with these other agencies. He/she manages the “Brussels Hotel Reservation” inbox: in this inbox, all requested bookings are received. The incumbent ensures all requests are answered in a timely manner.

Provide administrative and office management support prior to, during, and following all VIP visits. This encompasses coordination between all sections involved, answering numerous questions, preparing telegrams, composing VIP briefing books; preparing administrative scenarios, schedules, lists, welcome kits, etc. Maintain primary documentation regarding high level visits.

**Qualifications and Evaluations**:

- Requirements:
EXPERIENCE: A minimum four years of experience in the travel field and hotel or tourism.

JOB KNOWLEDGE: Must be able to quickly acquire in-depth knowledge of 14 FAM, U.S. Federal Travel Regulations, Fly America Rules and 14 FAH. Belgian and foreign government regulations and policies relating to visas and travel. Complete understanding of Tri-Mission agencies and their specific travel-related regulations and entitlements.
- Education Requirements:
Completion of High School or equivalent.
- Evaluations:
LANGUAGE: Fluency in English. Fluency in French or Dutch. This may be tested.
- Qualifications:
**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include extra-legal benefits: life insurance, hospitalization insurance (family included), meal tickets, transportation reimbursements, seniority leave, special holidays, training, Employee Assistance Program, etc.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
HIRING PREFERENCE ORDER:

- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

**How to Apply**:

- How to Apply:

- Required Documents:

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