The Travel Assistant
il y a 2 semaines
**Description**:
**The Travel Assistant** works closely with the EU Project Director as well as with the Travel Coordinator and other talents of the PCO team.
**The Travel Assistant** tasks include the following but are not limited to:
Customer Care, Travel & Registration - PCO Events
- Assist and report directly to the Travel Coordinator
- Manage travel arrangements for special cases and report on these cases;
- Supporting the other members of the travel team by teaching them product specifications & processes;
- Assign incoming communications from travellers within the travel team;
- Monitor Facebook Group activity and provide support in responding to queries;
- Processing invoices and track/supervise spending
- Adherence to existing SoPs and financial guidelines
- De-escalate disagreements and orchestrate resolutions (conflict management)
- Coordinate registrations & travel bookings;
- Coordinate & follow-up with clients on registration matters;
- Create rooming list & follow-up closely with hotel suppliers:
- Registration & travel related file management; organising and opening of matters, closing of files, archiving and ensuring that all relevant documents are filed electronically, and paper based, when required;
- On-site registration support if needed;
- Provide financial reports for travel & accommodation.
**Project Management Assistance**
- Support the team on the organisation of congresses and conferences on some specific tasks
assigned by the EU Project Director
- Advocate a high level of service attitude and professionalism, which includes industry
Internal use
- Respect timelines and critical dates and related action items
- Self-management without constant intervention from a Manager
- Prioritise daily tasks and project assignments
- Assist with all source project-related third-party suppliers appropriately and effectively, in line
with MCI’s procurement guidelines
- Ensure operational excellence and be 'Quality Obsessive'
**Admin, IT & Tools**
- Complete procedures, documents, forms, reports that are essential to the day-to-day operations
of project/ events. Master the systematic use of MCI & other available templates, tools & IT systems
- Demonstrate effective usage of available registration software features.
- Effectively use all job-related tools and systems, computer hardware/software
- Mandatory use of systems (e. g. MCI360, Smartsheet )
- Understand GDPR, vet suppliers and ensure to establish the right Data Protection Agreement required as well as IT Chart regulations
**Profil**
o
- You will work in a young, dynamic, international company in the field of communication
- An unique experience in the Event Customer care coordination
- Graduaded
**Offre**
You will work in a young, dynamic, international company in the field of communication;
**Entreprise**
The company is an independently owned company with headquarters in Geneva, Switzerland and a global presence.
Our +2,500 professionals in 60 offices and 31 countries work with clients across Europe, the Americas, Asia-Pacific, India, the Middle East and Africa.
Our business is founded on the human insight: When people come together magic happens.
-
Groups Project Leader
il y a 1 semaine
Brussels, Belgique BCD Travel Corporate Temps plein**We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy? If so, we have position for you: Groups Project Leader (Corporate Travel)!** **Groups Project Leader (Corporate Travel)**: - Fulltime, based in Belgium or The Netherlands...
-
Personal Assistant
il y a 2 semaines
Brussels, Belgique The European People’s Party (EPP) Temps pleinThe European People’s Party (EPP) is seeking for its headquarters in Brussels a PERSONAL ASSISTANT to a top leadership official. **About the role** Do your calendar organization skills borderline expert levels? Are you a master in verbal and written communication with a proactive attitude? If you’ve answered yes to each of these questions, this...
-
The Event Assistant
il y a 1 semaine
Brussels, Belgique Unique Temps plein**Description**: The Event Assistant works closely with the Event Coordinator and Manager as well as other Business Unit talents. The Event Assistant tasks include the following but are not limited to: **Registration, Travel & Finance - Events** - Assist with the registrations for several events and congresses - Assist with all travel bookings upon...
-
Corporate Travel Consultant
il y a 3 semaines
Brussels, Belgique American Express Global Business Travel Temps pleinAbout Egencia: Our mission is to transform business travel by revolutionizing travel technology and service. Egencia is the fifth largest travel management company in the world. As part of Expedia, Inc., the world's largest travel marketplace, Egencia helps businesses get ahead by offering the only truly integrated corporate travel service. Egencia's...
-
Corporate Travel Consultant
il y a 4 jours
Brussels, Belgique American Express Global Business Travel Temps pleinBrand Specific Description: About Egencia: Our mission is to transform business travel by revolutionizing travel technology and service. Egencia is the fifth largest travel management company in the world. As part of Expedia, Inc., the world's largest travel marketplace, Egencia helps businesses get ahead by offering the only truly integrated corporate...
-
Executive Assistant to The CEO
il y a 6 jours
Brussels, Belgique CANDRIAM Temps pleinPosition description **Business unit**: - Personal Assistant - Personal Assistants **Job title**: - Executive Assistant to the CEO H/F **Contract type**: - Permanent **Mission**: - Candriam is a European Asset Management company, pioneer since 1996 in Sustainable Investment. - We employ over 600 people in Brussels, Paris, Luxembourg, London and our...
-
Executive Assistant to The CEO
il y a 2 semaines
Brussels, Belgique SolarPowerEurope Temps plein**Background on SolarPower Europe** SolarPower Europe is a member-led association representing the European solar PV sector. SolarPower Europe’s aim is to ensure that more energy is generated by solar than any other energy source by 2030 and lead our members to make solar the core of a smart, sustainable and inclusive energy system. We are an...
-
Special Assistant to The Usaid
il y a 5 jours
Brussels, Belgique US Mission to the European Union Temps pleinHiring Path: - Open to the public Who May Apply/Clarification From the Agency: For USEFM - FP is 05. Actual FP salary determined by Washington D.C. U.S. Citizen Eligible Family Members (USEFMs) - All Agencies !!!Exception to post policy: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply!!! Security...
-
Management Assistant
il y a 2 semaines
Brussels, Belgique Axis Temps pleinLooking for a job as management assistant in Brussels? **Beschrijving** Our client, active in the insurance sector, is actively looking for a Management Assistant. You would work under the supervision and with the Senior Management Assistant to provide high level support to a busy, engaged, and collaborative multicultural Team in an exciting international...
-
Executive Assistant to the Commercial Regulated Director
il y a 4 semaines
Brussels, Belgique Fluxys Temps pleinThis job posting isn't available in all website languagesExecutive Assistant to the Commercial Regulated DirectorFluxys: global energy infrastructure playerFluxys is an international energy infrastructure group with 1,300 employees active in gas transmission & storage and liquefied natural gas terminalling.As a purpose-led company, we’re committed to...
-
Finance Assistant
il y a 1 semaine
Brussels, Belgique Unique Temps plein**Description**: As Finance Assistant, you interact with a lot of people externally and internally in order to centralize all reimbursement requests and expense supporting documents from participants to our trainings and exchange programs. **Your responsibilities**: - Expert-speakers travel management - Coordinate with the travel agency all travel...
-
Executive Assistant to The Board of Directors
il y a 2 semaines
Brussels, Belgique Care4You Temps pleinOur client is a well-established and renowned international group. They are currently recruiting a diligent Executive Assistant to work as part of a team of 2 and whose role will be to assist the Board of Directors. Their offices are located in the centre of Brussels (easy to reach with public transport) and they employ +/- 100 people. **Purpose of the...
-
Freelance Job of a Lifetime
il y a 2 semaines
Brussels, Belgique JoinMyTrip Temps pleinAre you a Serial Traveller who cannot stop exploring exciting destinations? Do You dream about discovering destinations with other like-minded people? Does planning that perfect itinerary give you a high? Do you love organising and leading a group? If this sounds like you, we want to hear from you! At JoinMyTrip we are changing the way people experience...
-
Travel Manager
il y a 7 jours
Brussels, Belgique Unique Temps plein**Description**: - As a Travel Manager, you will **organize and follow sales and operations of all tourism activities** on a national level. In this strategic middle management function, you will report directly to the Sales Manager Brussels & Wallonie. - **Develop and implement commercial strategies** according to company goals and objectives aiming to...
-
Office Assistant
il y a 1 semaine
Brussels, Belgique Oceana Europe Temps plein**Reports to**: Finance Director Europe **Location**: Brussels **Duration**: Temporary - maternity cover 32 weeks (July to February). Part-time 20h per week. **OCEANA’s Mission** We are a leader in science-based advocacy, and we campaign for policies to make the world’s oceans more abundant, vibrant, and biodiverse. We operate as a combined...
-
Stagiaire Assistant Travel Retail
il y a 3 semaines
Brussels Metropolitan Area, Belgique Laboratoire Puressentiel Temps pleinQUI SOMMES-NOUS ?Puressentiel est une société familiale indépendante leader sur le marché de l'aromathérapie en pharmacie, en France et en Europe. La marque, créée en 2005, a développé un savoir-faire unique : la création de formules prêtes à l'emploi réunissant des synergies d'huiles essentielles et d'actifs naturels les plus purs, destinés à...
-
Stagiaire Assistant Travel Retail
il y a 2 semaines
Brussels Metropolitan Area, Belgique Laboratoire Puressentiel Temps pleinQUI SOMMES-NOUS ?Puressentiel est une société familiale indépendante leader sur le marché de l'aromathérapie en pharmacie, en France et en Europe. La marque, créée en 2005, a développé un savoir-faire unique : la création de formules prêtes à l'emploi réunissant des synergies d'huiles essentielles et d'actifs naturels les plus purs, destinés à...
-
Office Management Assistant
il y a 7 jours
Brussels, Belgique Everis Temps pleinWe are currently looking for an Office and Management Assistant to join our fast-growing team in Brussels. **Your role**: Working under the supervision of the Management Assistant Coordinator, your main responsibilities will be: Managing the agenda of our executive team, managers and directors, PA responsibilities Travel arrangements (and everything that...
-
Teamleider/ Floormanager The Sting
il y a 1 semaine
Brussels, Belgique The Sting Temps pleinLocatie: Hasselt- Uren per week: 35- Contract: FulltimeBen jij ambitieus, sociaal en hou je van fashion? Kun jij je vinden in onze kernwaarden fun, no nonsense, eigenzinnig en sympathiek?! Come join us! Work somewhere awesome! **WHAT YOU DO**: Je bent samen met de (Assistant) Shopmanager het eerste aanspreekpunt voor vragen vanuit het team. Je begeleidt...
-
Team Assistant
il y a 2 semaines
Brussels, Belgique Robert Half Belgium Temps pleinRobert Half is currently looking for a **Team Assistant.** Robert Half is currently looking for a **Team Assistant.** Our client is situated in the center of Brussels and is easily accessible with public transportation. The company is one of the **world's largest commercial real estate services firm**. - As **Team** **Assistant** **, **you will provide...