Executive Operations Coordinator
il y a 2 semaines
Who we are?
Silverfin is a cloud first solution that enables accountants to streamline significant parts of their workload and spend more time on value adding activities.
Silverfin solves a very real problem: it automates a large chunk of the repetitive tasks that people working in financial services spend their time on and improve communication with their customers.
Recognised as an industry leader, we have picked up many accolades, including in 2021 winning Deloitte Belgium’s Technology Fast 50 award for most sustainable growth - an award given to the company with the best percentage growth over the last four years.
Our headquarters is in Ghent Belgium, from where we have successfully launched activities in BeNeLux and the UK. From all our offices and via our remote teams, we’re serving a strongly growing customer base, including the big 4, in 15 countries with 180+ colleagues. Since November 2023 we are proudly part of Visma - the European leader in mission-critical cloud software, enjoying the power of the Visma brand and resources whilst retaining business autonomy and go-to-market freedom.
At Silverfin, we're an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.
We're committed to elevating talent by creating an environment where we can all thrive together. So if you think you have what it takes, but don't necessarily check every single box, please consider applying. We'd love to hear how you might contribute to our mission and our team.
How would you support our success?
We have an exciting opportunity for an integer, ambitious and self-starting multi-tasker to join our fast-paced international SaaS business on a Temporary basis until the end of March (opportunity for extension depending on the business needs).
As our Executive Operations Coordinator, you’ll be partnering closely with our CEO and Chief of Staff and support them in their daily activities.
This position will provide a wide range of not only administrative support, but also planning, communication and interaction with our senior-level leaders, as well as organising activities.
You’ll be acting as a “gatekeeper” to the CEO, helping to ensure that her day-to-day operations run smoothly and efficiently. You will need to understand deeply how our CEO and Chief of Staff work, and will hopefully learn a lot from them.
- The role will suit you if you can hit the ground running, navigate your way around ad hoc demands and priorities against day-to-day duties, and requires a ‘getting things done’ attitude.
In this role you will report directly to the Chief of Staff.
- This is a hybrid role, which allows you to combine presence in one of our offices in Ghent (Belgium) or London with remote working.
**Administration, planning, coordination, and communication**:
- Schedule appointments and provide calendar management, including troubleshooting conflicts, to ensure smooth running of our CEO’s daily appointments
- Make travel arrangements
- Making sure the CEO is informed and aware of upcoming commitments.
- Schedule 1 on 1 meetings, Leadership team meetings, Board meetings, Off site meetings, Town Halls, etc. and ensure practical organisation (meeting room reservation, set up video conferencing, arrange lunch, etc.) in coordination with the Chief of Staff
- Ensure that the executive leadership is informed of priorities, deadlines, and challenges.
- Planning and organisation of various projects, events, dinners, catering, etc. in close collaboration with other departments
- Hospitality: ensure that relational gifts are arranged and handed over properly and in time
- Prioritise client and business visits, phone/video calls and communication
- Welcome visitors, providing a professional representation for the company
**Experience and Qualifications**:
- Bachelor or Master
- We are especially looking for someone with a high maturity level to excel in handling diverse tasks. While work experience in a support or operational role is relevant, it's not strictly necessary. This presents a unique opportunity for an ambitious graduate to kickstart a career at a high level within the company and gain insights into all facets of our organisation.
**Skills and knowledge**:
- Organisational skills: organisation and prioritisation are the core elements of this role. You must know how to keep your work organised
- Punctual and precise way of working, attention to detail
- Excellent communication skills in English, both verbal and written
- Problem solving: determine which tasks are the most important, and swiftly make decisions for which issues your CEO needs to be involved or not
- Collaboration: close collaboration with CEO, Chief of Staff and other teams is crucial
- Tech savvy: learn new technology quickly
**Attitude and personality-related traits**:
- Flexibility: comfor
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