Executive Secretary/personal Assistant

Il y a 2 mois

Brussels, Belgique Robert Half Belgium Temps plein

**Robert Half** is currently recruiting a bilingual FR/EN **Executive Assistant** (M/F/X) for a European training organization active in the **legal sector**.

**Robert Half** is currently recruiting a bilingual FR/EN **Executive Assistant** (M/F/X) for a European training organization active in the **legal sector**.

Our client is located **in the center of Brussels** and is easily reachable by public transport.

Executive Assistant is supporting the Secretary General in administrative, organizational and logistic tasks:

- Acting as the point of contact between the Secretary General and internal and external parties
- Managing the calendar of the Secretary General and ensuring it is aligned with the priorities of the organization; including scheduling appointments and sending reminders
- Organizing travel arrangements
- Consolidating and submitting expenses reports
- Keeping tracks of all SG's meetings and upon context preparing logistics, agenda, PPT, minutes.
- Preparing meetings with different stakeholders in close coordination with the Senior Legal Advisor, including preparing facilities and materials (printing compiling, etc) for scheduled events
- Taking meeting minutes when assigned
- Writing letters and updating strategic files on the Sharepoint
- Maintaining the EU portal
- Overseeing the mailbox
- Updating the contact lists
- Entering data, maintaining databases, and keeping accurate records
- Welcoming persons visiting the company
- Receiving and distributing the post and letters
- Anticipating high priority deliveries, identifying any potential obstacles to the execution of tasks and proposing adapted course of action
- Helping to connect dots to make things happen upon planning and deadlines
- Keeping supervisor and Secretary General informed on a regular basis on the progress made and coordinating with them to ensure an efficient and professional support and service
- Act in most confidential and discreet way related to tasks and information received while performing the job

**The requested qualifications for this job include**:

- You have a confirmed experience in Executive / Personal Assistant positions; An experience within a European organization is a big added value; Experience in agenda and travel management is an asset;
- You have an excellent level of English and French; (oral and written)
- Proficient computer skills for software's (demonstrated basic software knowledge in Outlook, PowerPoint, Word and Excel) and keen to learn to work with digital teaming tools;
- You're highly responsive with strong interpersonal and communication skills;
- You show great organizational skills to assist with all the behind-the-scenes magic while providing creative solutions.

**What does the company offer?**
- A full-time permanent contract after 6 months interim;
- A function within a human-sized structure but with a lot of international contacts with European partners;
- The possibility of structural homeworking after a training period;
- A full salary package with extralegal advantages and possibility of Home Working.

  • Legal Secretary

    il y a 5 jours

    Brussels, Belgique Progressis Temps plein

    Job Role- Administration Jobs- Contract Type- Perm- Location- Brussels Centre- Salary- €0- Date Added- 20/03/2024- Date Expires- 17/04/2024- Industry- Law**Looking for a Legal Secretary position in Brussels ? We have a job for you !** *** **Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors,...

  • Legal Secretary

    il y a 1 mois

    Brussels, Belgique Progressis Temps plein

    Job Role- Legal Assistant Jobs- Contract Type- Temp- Location- Brussels- Salary- €0- Date Added- 13/02/2024- Date Expires- 12/03/2024- Industry- Law**Looking for a Legal Secretary/Receptionist position in Brussels ? We have a job for you !** *** **Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all...

  • Legal Secretary!

    Il y a 2 mois

    Brussels, Belgique Progressis Temps plein

    Job Role- Administration Jobs- Contract Type- Perm- Location- Brussels Centre- Salary- €3,000 - €5,000- Date Added- 06/03/2024- Date Expires- 03/04/2024- Industry- Law**Looking for a new exciting challenge as a Legal Seccretary? We have a job for you!** **Excel Careers and Excel Interim is a Recruitment Consultancy specialized in administrative support...

  • Executive Secretary/Personal Assistant

    il y a 7 jours

    Brussels, Belgique Robert Half Temps plein

    Robert Half is momenteel op zoek naar een drietalige Executive Assistant (M/V/X) voor een bedrijf gespecialiseerd in de juridische sector. Dit bedrijf is gevestigd in het centrum van Brussel.De verantwoordelijkheden voor deze functie als Executive Assistant zijn: - Agendabeheer, plannen en organiseren van vergaderingen;- Proactief omgaan met e-mails en...

  • Junior Executive Assistant

    il y a 7 jours

    Brussels, Belgique Missing Children Europe Temps plein

    Missing Children Europe is looking for a versatile and highly organised Junior Executive Assistant, for a part-time position, to perform personalised administrative duties for the Secretary General of Missing Children Europe. **About Missing Children Europe**: Missing Children Europe is the European Federation for missing and sexually exploited children,...

  • Executive Secretary

    il y a 5 jours

    Brussels, Belgique Unique Temps plein

    **Omschrijving**: **Multi-skilled executive secretary** **Your Responsibilities**: - Provide administrative support to the CEO and management team: drafting board meeting reports in NL and FR, writing notes for the Board of Directors - Coordinate and prepare documents for the General Assembly (annual report, notes, reports), as well as follow-up on...

  • Executive Assistant

    Il y a 2 mois

    Brussels, Belgique Sparagus Temps plein

    As part of this assignment, you will be responsible for: - Annual planning and practical organization of meetings of company bodies and the Internal Regulatory Committee - Drafting of minutes for company bodies and the Internal Regulatory Committee - Preparing and transmitting decisions to the supervisory authorities - Preparation and forwarding of...

  • Part-time and Temporary Legal Secretary in An

    Il y a 2 mois

    Brussels, Belgique Progressis Temps plein

    Job Role- Legal Assistant Jobs- Contract Type- Temp- Location- Brussels Centre- Salary- €2,200 - €4,000- Date Added- 07/11/2023- Date Expires- 05/12/2023- Industry- Law**Looking for a temporary and part-time Legal Secretary / Office Assistant position in Brussels ? We have a job for you !** **Excel Careers and Excel Interim provide multilingual...

  • Executive Assistant

    il y a 1 mois

    Brussels, Belgique Progressis Temps plein

    Job Role- Executive Assistant Jobs- Contract Type- Perm- Location- Brussels- Salary- €0- Date Added- 05/04/2024- Date Expires- 03/05/2024- Industry- Pharmaceuticals**Looking for an Executive Assistant position? We have a job for you!** *** **Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors,...

  • Legal Personal Assistant

    il y a 2 semaines

    Brussels, Belgique Progressis Temps plein

    Job Role- Executive Assistant Jobs- Contract Type- Fixed Term Contract- Location- Brussels Centre- Salary- €3,000 - €4,000- Date Added- 08/05/2023- Date Expires- 05/06/2023- Industry- Law**Looking for a temporary to permanent Legal Personal Assistant position ? We have a job for you !** *** **Excel Careers and Excel Interim provide multilingual...

  • Legal Secretary in An International Law Firm in

    Il y a 2 mois

    Brussels, Belgique Progressis Temps plein

    Job Role- Administration Jobs- Contract Type- Perm- Location- Brussels- Salary- €2,800 - €3,200- Date Added- 12/01/2023- Date Expires- 09/02/2023- Industry- Law**Looking for a permanent Legal Secretary position ? We have a job for you !** *** **Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all...

  • Associate, Executive Assistant Ii

    Il y a 2 mois

    Brussels, Belgique BNY Mellon Temps plein

    Overview **Position Summary**: The incumbent provides high-level support to the CEO of the The Bank of New York Mellon SA/NV (our “European Bank”) as well as to the Chairman, the INEDs (external), all senior executive visitors (EMEA and US) and visiting clients, regulators, or other stakeholders. **Key Responsibilities**: **Schedule...

  • Personal Assistant to Two Members of The Executive

    il y a 1 mois

    Brussels, Belgique Radisson Hotel Group - Corporate Office - Corporate Operations Temps plein

    **Job description** : Personal Assistant to two Members of the Executive Committee** **ROLE**: The Personal Assistant (PA) to the Executive Committee (EC) Member/s works very closely with the executives to manage his/her entire business agenda and coordinate internal and external meetings/calls, travels including expense reporting, any other business...

  • Executive Assistant

    il y a 3 semaines

    Brussels, Belgique Cognizant Temps plein

    **Job Summary** - Provide secretarial and administrative support to a global executive. **Duties to include**: - Calendaring - Create, accept/decline, monitor and manage all aspects of exec calendar entries efficiently. - Meeting management - promptly prioritise and coordinate meeting requests in line with business objectives /demands both internal and...

  • Personal Assistant to Executive Committee Members

    Il y a 2 mois

    Brussels, Belgique Radisson Hotel Group - Corporate Office - Corporate Operations Temps plein

    **ROLE**: The Personal Assistant (PA) to the Executive Committee (EC) Member/s works very closely with the executives to manage his/her entire business agenda and coordinate internal and external meetings/calls, travels including expense reporting, any other business bookings, and - on an exceptional basis - private bookings (for example related to...

  • Executive Assistant

    il y a 2 semaines

    Brussels, Belgique Canonical - Jobs Temps plein

    **The role of an Executive Assistant at Canonical**: We are a remote-first British tech company and are growing our team of Executive Assistants, who play a crucial role in the overall operation of the business and are the secret to our success! The Executive Assistant team run significant business operations and processes, supporting their respective leads...

  • Executive Assistant English/german/french

    il y a 1 semaine

    Brussels, Belgique Bright Plus Temps plein

    **Description**: As the Executive Assistant to the Director General, you will join the Directorate General, which comprises the Director General, the Deputy Director General, three Advisers, a Secretary and yourself. You will be the Director General’s right-hand and the first point of contact in the Directorate General for both internal and external...

  • Executive Assistant!!

    il y a 1 mois

    Brussels, Belgique Afore Consulting Temps plein

    **Description du poste** Executive Assistant Afore Consulting is recruiting an Executive Assistant to join our dynamic European public affairs team at our new, bigger and greener offices in the European quarter in Brussels. Schedule: - Day shift Work Location: On the road

  • Executive Assistant

    il y a 2 semaines

    Brussels, Belgique Telenet Temps plein

    At Telenet we are looking for an Executive Assistant who plays a pivotal role in unburden the professional life of our Chief Commercial Officer B2B. Your great skill in organizing, eye for detail, flexibility, and drive for the best are very valuable to us. Your key responsibilities as an Executive Assistant:  You manage the management agenda of one...

  • Executive Assistant

    Il y a 2 mois

    Brussels, Belgique Talent Gallery Temps plein

    **Executive Assistant in Brussels** *** **Voor CEVA Santé Animal, zijn wij op zoek naar een gemotiveerde Executive Assistant (m/x/v). Je ondersteunt de directie met al je kennis en communicatieve vaardigheden.** **Functiebeschrijving**: Wij zoeken een allround administratief, commercieel en flexibele medewerker, op executive niveau - Je beheert de...