Executive Secretary/personal Assistant
Il y a 2 mois
**Robert Half** is currently recruiting a bilingual FR/EN **Executive Assistant** (M/F/X) for a European training organization active in the **legal sector**.
**Robert Half** is currently recruiting a bilingual FR/EN **Executive Assistant** (M/F/X) for a European training organization active in the **legal sector**.
Our client is located **in the center of Brussels** and is easily reachable by public transport.
Executive Assistant is supporting the Secretary General in administrative, organizational and logistic tasks:
- Acting as the point of contact between the Secretary General and internal and external parties
- Managing the calendar of the Secretary General and ensuring it is aligned with the priorities of the organization; including scheduling appointments and sending reminders
- Organizing travel arrangements
- Consolidating and submitting expenses reports
- Keeping tracks of all SG's meetings and upon context preparing logistics, agenda, PPT, minutes.
- Preparing meetings with different stakeholders in close coordination with the Senior Legal Advisor, including preparing facilities and materials (printing compiling, etc) for scheduled events
- Taking meeting minutes when assigned
- Writing letters and updating strategic files on the Sharepoint
- Maintaining the EU portal
- Overseeing the mailbox
- Updating the contact lists
- Entering data, maintaining databases, and keeping accurate records
- Welcoming persons visiting the company
- Receiving and distributing the post and letters
- Anticipating high priority deliveries, identifying any potential obstacles to the execution of tasks and proposing adapted course of action
- Helping to connect dots to make things happen upon planning and deadlines
- Keeping supervisor and Secretary General informed on a regular basis on the progress made and coordinating with them to ensure an efficient and professional support and service
- Act in most confidential and discreet way related to tasks and information received while performing the job
**The requested qualifications for this job include**:
- You have a confirmed experience in Executive / Personal Assistant positions; An experience within a European organization is a big added value; Experience in agenda and travel management is an asset;
- You have an excellent level of English and French; (oral and written)
- Proficient computer skills for software's (demonstrated basic software knowledge in Outlook, PowerPoint, Word and Excel) and keen to learn to work with digital teaming tools;
- You're highly responsive with strong interpersonal and communication skills;
- You show great organizational skills to assist with all the behind-the-scenes magic while providing creative solutions.
**What does the company offer?**
- A full-time permanent contract after 6 months interim;
- A function within a human-sized structure but with a lot of international contacts with European partners;
- The possibility of structural homeworking after a training period;
- A full salary package with extralegal advantages and possibility of Home Working.
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