Personal Assistant and Office Manager
il y a 10 heures
**The Role**:
**Where you fit in**:
The Shell’s European Affairs office is located in Brussels and is part of Shell’s Corporate Relations Function. Its mission is to engage with the EU Institutions on policies that are relevant to the implementation of Shell’s strategy, its business goals, and its reputation, operating in accordance with applicable transparency standards, notably the EU Transparency Register (ETR). Shell’s EU advocacy is guided by the group’s strong support for the European Green Deal target to reach climate neutrality in the EU by 2050 and our ambition to become a Net Zero Emissions (NZE) energy business by 2050 or earlier, in step with society. We advocate policy frameworks that accelerate commercial investment in clean energy solutions.
The **Personal & Business Administration Assistant** reports to Shell’s Head of EU Affairs and is part of a dynamic and multinational team of energy policy and EU public affairs professionals.
**Purpose of Role**:Support the delivery of Shell’s representation activities vis a vis EU stakeholders.
**Accountabilities**:
- Reports to the Head of EU Affairs
- Operates within the context of high business criticality, and multiple workstreams, with correspondingly important deadlines for the job holder
- Understands position of EU Institutions and other key stakeholders (e.g. Trade Associations, Think Tanks, NGOs) as well as relevance to (and interactions with) Shell.
- Thoughtful approach in interactions with stakeholders.
- Deals with complex questions, adjustment with many sources of information necessary and increased complexity.
- Performs complex bookings within a variety of well-defined procedures and practices.
**Description of Tasks**:
- Support in the organisation of engagement programmes.
- Management of EU Affairs office operations, including liaison with suppliers as well as Shell focal points for Real Estate, Safety, Security and Technology among others.
- Organisation of agenda and travel for the Head of EU Affairs, requiring frequent and sometimes last minute adjustment in the context of competing priorities.
- Liaison with PAs from key EU policy-makers and stakeholders.
- Event Management.
- Media monitoring.
- Welcoming visitors to Shell’s EU Affairs office.
- Ad hoc administrative tasks.
**What we need from you**:
- Interest in EU affairs and the energy transition.
- Strong command of English and French; ability to work in additional EU official languages is a plus.
- Ability to work effectively in a cross-cultural and diverse stakeholder environment.
- Strong organisational skills and attention to detail.
- Demonstrated ability to develop a network and build trusted relationships.
- Capacity to manage complexity and uncertainty.
**Flexible working**:Disclaimer
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