Experienced Office Assistant
Il y a 2 mois
Technopolis Consulting Group Belgium is currently looking for a highly motivated and experienced Office Assistant to join our team in Brussels.
About this jobAs our future Office Assistant, you will be the main point of contact for all office-related questions. You will oversee all office activities such as the contact with office suppliers (technicians, cleaning crew, etc), the preparation of our meeting rooms and the organisation of our company events (end of year gathering, company events, etc).
You will have proven experience in organisational, administrative support and planning skills.
We expect applicants to show strong degree of multi-tasking, proactiveness and time management capability.
Proficiency in MS Office, in particular MS-Word.
Excellent command of spoken and written French and English is essential.
Experience in hospitality or administration will be considered an asset.
Applicants should have the EU citizenship or a valid work permit to apply.
You will be responsible for various tasks that include - but are not limited - to:
- Answer phone calls and redirect them when necessary;
- Welcome visitors;
- Make travel arrangements;
- Perform all tasks related to the processing of incoming and outgoing mail;
- Check frequently the levels of office supplies and place appropriate orders;
- Coordinate and prepare company meetings and events (preparation of meeting rooms, booking of external providers and venues, etc);
- Maintain a filing system;
- Ensure an organised, clean, and welcoming workspace;
- Maintain and upkeep office equipment and furniture;
- Maintain and upkeep IT equipment, including managing and updating the inventory list;
- Help with the onboarding and off boarding of colleagues;
- Support to the accounting (scanning of documents);
- Project assistance and business development upon request (formatting documents, taking minutes, preparation of references, gathering of documents…).
What we offer:
- Depending on your situation and wishes, a full-time or part-time permanent contract.
- A competitive salary package;
- A range of benefits including additional holidays per year, meal vouchers, eco-chèques, a private hospitalisation insurance, and a pension scheme;
- A positive and open-minded international, flexible working environment within a team of like-minded professionals in Brussels;
Please apply directly on our website.
Applicants should have the EU citizenship or a valid work permit to apply.
For any questions on the recruitment, you may contact recruitment_be@technopolis-group.com mentioning the reference OA2024.
Technopolis Group started as a consultancy firm for the evaluation of science, technology and innovation. While evaluation is still at the core of our company, we have over the years built up the know-how to support decision making on a broad range of topics. Our experts provide strategy and foresight, manage networks and provide project management support for even the most complex projects. We are acquainted with a wide range of quantitative methods and deliver advanced data analytics that is ahead of the curve. We evaluate policies, evaluate their impact and communicate them effectively to experts and the broader public. We never settle for out-of-the-box solutions but work with our clients to find the approach that best fits their needs.
We work with decision-makers in different levels and fields, from international institutions, such as the European Commission, the OECD and multilateral development banks, to regional and local authorities. Our clients include universities and R&D centres, network organisations such as business associations, clusters and incubators as well as governments.
-
Office Assistant
Il y a 3 mois
Brussels, Belgique Transport & Environment Temps pleinOver the last few years, Transport and Environment has experienced exponential growth across all of our offices. In this context to ensure smooth functioning of the Brussels HQ, we seek an Office Assistant to support the Facilities Manager in their day to day work. This position will primarily focus on providing routine operation support and keeping the...
-
Experienced Internal Auditor
Il y a 6 mois
Brussels, Belgique Robert Half Belgium Temps plein**Robert Half Talent Solutions** recherche actuellement un(e) **Experienced Internal Auditor **pour une fonction permanente basée à Bruxelles. **Robert Half Talent Solutions** recherche actuellement un(e) **Experienced Internal Auditor **pour une fonction permanente basée à Bruxelles. Notre client est une entreprise active dans le **secteur des...
-
Office Assistant
Il y a 6 mois
Brussels, Belgique Robert Half Belgium Temps pleinOm het team van onze klant te versterken, is Robert Half momenteel op zoek naar een **Office Assistant**. Om het team van onze klant te versterken, is Robert Half momenteel op zoek naar een **Office Assistant**. Onze klant is een hoog aangeschreven firma in een **academische sector.** Op zoek naar een gevarieerde functie in een organisatie waar ruimte is...
-
Assistant Front Office Manager
il y a 4 semaines
Brussels, Belgique The Standard Brussels Temps plein**The Standard Brussels**: **Assistant Front Office Manager**: Opening in early 2025, The Standard, Brussels marks the hotel brand’s third outpost in Europe. Set in the city’s Northern Quarter, The Standard, Brussels brings the brand’s design, culture, and activation-driven philosophy to Belgium. With 180 guestrooms (plus 20 residences), the modern,...
-
Office Assistant
Il y a 6 mois
Brussels, Belgique HAYS Temps pleinBruxelles | Customer / office assistant | Secteur Co-working | Temporaire en vue de fixe| Fr/Nl/Angl1102214 **Votre nouvelle fonction** Hays est à la recherche d’un(e) Customer Assistant / Office Manager pour un de nos clients situé à Bruxelles. Le package de tâches est très varié et se compose de différents aspects tels que l’accueil des clients,...
-
Office Assistant
il y a 6 jours
Brussels, Belgique EGVIAfor2Zero & CCAM Association Temps pleinEGVIAfor2Zero is a European association dedicated to advancing research and innovation in decarbonisation of road transport. Committed to fostering collaboration between the research community and industry, we are seeking a proactive and organised Office Assistant to join our team and contribute to the smooth operation of our office, located on Avenue de...
-
Office Assistant
Il y a 6 mois
Brussels, Belgique SASMAR Temps pleinSASMAR is currently seeking an Office Assistant to join our team. With our headquarters based in Brussels, Belgium, and operations in Sydney, Hong Kong, Mumbai, Malta, London, and Chicago, we are a fast-growing pharmaceutical company that specializes in personal care and fertility products, including our renowned Conceive Plus brand. Our products are...
-
Office Assistant
il y a 4 jours
Brussels, Belgique CCAM Association Temps plein**Job Category**: **Administration** **Job Experience**: **3 to 5 years** **Job Location**: **Brussels** **Expiration Date**: **11 Jan 2025** The **CCAM Association** is a European association dedicated to advancing research in road transport and, more specifically, new mobility solutions enabled by Connected, Cooperative and Automated Mobility...
-
Office Assistant
Il y a 6 mois
Brussels, Belgique Arcadius Temps plein**Je functie**: As an Office Assistant, your **main responsibilities** will consist of: **Reception**: - Welcoming visitors and preparing meeting rooms - Handling Belgian and Luxembourgish mail **Office Management**: - Managing office supplies and invoices - Controlling supplier contracts - Managing pantry, IT supplies, and orders **Secretarial...
-
Office Assistant
Il y a 6 mois
Brussels, Belgique Unique Temps plein**Omschrijving**: **Jouw missie** Als Office Assistant maak je deel uit van het Empowering Team. Dit team staat in voor de administratieve - en organisatorische ondersteuning van de operationele activiteiten. Je vervult zo een belangrijke rol in de manier waarop het ‘goed bestuur’ van onze leden zich ontwikkelt in de toekomst en zorgt mee voor meer...
-
Management Assistant
il y a 4 semaines
Brussels, Belgique Tiger Recruitment Temps plein**Management Assistant** **Overview** We have an excellent opportunity for an experienced Management Assistant to join a leading Financial Institution in Brussels. This is a permanent, full time opportunity. **Responsibilities** - Providing support to a Partner, Principal, and a small team - Complex diary management - Organising meetings and business...
-
Office Services Manager
Il y a 3 mois
Brussels, Belgique Fragomen Temps pleinJob Description Office Services Manager & Personal Assistant Brussels, Belgium Full-time, permanent About the team: Our office services team at Fragomen Brussels, ensures a smooth operation of our offices in Brussels and Amsterdam while providing comprehensive administrative support to our lawyers and staff. The highly organized and detail-oriented team...
-
Office Assistant
Il y a 6 mois
Brussels, Belgique Vivaldis Interim Temps plein**Functie**: voor onze klant in 1210 SAINT-JOSSE-TEN-NODE, BRUSSEL zijn wij op zoek naar een **OFFICE ASSISTANT l ASSISTANT PROJECT MANAGERS l SECRETARIAATSMEDEWERKER PROJECT MANAGEMENT TEAM** **immo/vastgoed** In deze rol ben jij de administratieve spilfiguur en bied je ondersteuning aan het management eveneens aan de contract managers en project managers...
-
Experienced Talent Acquisition Officer
il y a 7 jours
Brussels, Belgique Fluxys Temps plein**Will you help us change the world?**: Fluxys is an international energy infrastructure group with 1,300 employees active in gas transmission & storage and liquefied natural gas terminalling. As a purpose-led company, we’re committed to fast-track the shift to a carbon neutral world. We explore new technologies and invest in infrastructure to accommodate...
-
Management Assistant
Il y a 6 mois
Brussels, Belgique Liedekerke Wolters Waelbroeck Kirkpatrick Temps pleinOur Banking and Finance team is looking for an experienced Dutch-speaking **Management Assistant!** As a Management Assistant, you ensure the smooth operation of the team by providing essential administrative support to our lawyers. Although you will primarily work for the lawyers in our Banking and Finance team, you are also part of the larger Corporate...
-
Office Assistant
Il y a 6 mois
Brussels, Belgique Robert Half Belgium Temps pleinPour l'un de ses clients, **Robert Half** recherche un **Office Assistant (h-f-x) bilingue** français-anglais pour un **contrat CDI**. Pour l'un de ses clients, **Robert Half** recherche un **Office Assistant (h-f-x) bilingue** français-anglais pour un **contrat CDI**. Notre client est une société dynamique d'une vingtaine de collaborateurs, active...
-
Assistant Back-office
Il y a 6 mois
Brussels, Belgique Axis Temps plein?? Rejoignez notre client en tant qu'Assistant back-office - Indexation ! ?? Vous serez responsable de l'indexation du courrier entrant pour les Opérations, en organisant les dossiers et en attribuant les tâches adéquatement. Si vous avez de l'expérience en back office, une maîtrise de MS Office et une volonté d'apprendre dans le secteur du crédit,...
-
Office Assistant Brussel
Il y a 6 mois
Brussels, Belgique Unique Temps plein**Omschrijving**: Voor onze klant te Brussel gaan we op zoek naar een Office Assistant Brussel. Het betreft een zeer gevarieerde functie! - **Receptionist(e)**: oproepen op algemeen nummer, ontvangst van leveranciers, klanten, post etc. beheer van bestellingen (koffie, soepen, enz.) - **Facturatie**: Facturen invoeren - **Administratie**: Alles mbt nieuwe...
-
Facility Office Assistant
Il y a 6 mois
Brussels, Belgique Golden Palace Casino Sports Temps plein**FACILITY OFFICE ASSISTANT** **La fonction** En qualité de Facility Office Assistant, vous serez le garant d’une gestion administrative efficace du département, en traitant avec précision les factures et en apportant un soutien indispensable à la gestion immobilière et facilitaire. Vos responsabilités: **Gestion des factures**: - Encoder et...
-
Office Manager
Il y a 6 mois
Brussels, Belgique Unique Temps plein**Description**: Our client is looking for a full-time Assistant / Office Manager **Experience asked**: - Experience in organizing meetings (numerous); - Good expertise in managing information and data (files reading, analysis, organising, summary); - Experience in dealing with different files at the same time; expertise in websites management (set up,...
