Assistant administratif

Assistant Level 1 – Public Affairs Location: Brussels Type: Full-time, Temporary (with view to permanent) Salary: Up to €3,800/month About the Role One of our clients is looking for a dynamic and motivated Assistant Level 1 to join their Public Affairs team. This is a full-time role (40h/week), initially on a temporary contract with the possibility to transition to a permanent position. The role consists of directly supporting 4 Directors within a team of 15 people. The current assistant will evolve into a new role but remain in the department. The new assistant will take over operational and administrative support for the Directors, including agendas, meeting organization, travel arrangements, and expense management. You will also support the overall department, including coordination of team meetings, events, and day-to-day activities. This is a strategic and highly visible role requiring flexibility, professionalism, and the ability to handle multiple priorities. Start of mission: Week of 2 March 2026 HR Interviews: 2–13 February 2026 Interviews with PA Directors + Executive Director: 16–27 February 2026 Key Responsibilities 1. Executive Support Manage agendas, meetings, travel, and expenses for 4 Directors Support meeting preparation and documentation Protect Directors' time and anticipate needs proactively 2. Department Coordination & Team Support Organize weekly team meetings and follow up on action points Coordinate departmental activities and events, including logistics, venues, catering, and materials Maintain department documents on SharePoint and serve as central contact for administrative requests Assist with onboarding new team members 3. Project & Event Support Support events, including venue booking, guest list coordination (GDPR-compliant), registration setup, and post-event reporting Coordinate calls with stakeholders, prepare agendas, take minutes, and follow up on action points 4. General Administrative Support Maintain and update contact lists in internal databases (e.g., Salesforce) Support internal communications and coordinate input for Public Affairs work Candidate Profile Experience & Skills: Bachelor's degree or equivalent in Office Management or similar Minimum 3 years' experience in administrative support, ideally at senior management level Excellent written and oral communication skills Fluent in English; additional languages are a plus Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) Highly organized, proactive, and able to prioritize tasks Comfortable managing multiple schedules (up to 30 calendars) and supporting multiple senior leaders simultaneously Personal Qualities: Multitasker, flexible, and positive attitude Strong personality with the ability to remain calm under pressure and manage high-stress situations, including busy event days Professional, diplomatic, and attentive to detail Willing to go the extra mile; available for extended hours when required, especially during events Passionate about administrative work and dedicated to excelling in the assistant role, without expectation for immediate promotion Strong interpersonal skills, confident in representing the department at events and interacting with internal and external stakeholders Additional Assets: Understanding of event management is a plus, but not mandatory What We Offer Opportunity to work in a dynamic, international environment at the heart of EU affairs Exposure to challenging projects and high-profile events Positive work culture emphasizing work-life balance Possibility to transition from temporary to permanent